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HomeMy WebLinkAboutSelect Board 10/02/2019Select Board Meeting Minutes October 2, 2019 Present: Mr. Jess Aptowitz, Chairman; Mr. Michael Trowbridge, Vice -Chairman; Mr. Neil Rhein, Clerk; Mr. Frank DelVecchio and Mr. Steve Schoonveld. Mr. Kevin Dumas, Town Manager and Mr. John Stanbrook, Assistant Town Manager/Finance Director was also present. RECEIVED 1. Call To Order Select Board Meeting- Pledge of Allegiance TOWN CLERKS OFFICE Chairman Aptowitz called the meeting to order at 6:30PM. He reminded everyone4%%tip%m_$eirj'dg(kva3 being broadcast live and taped for future broadcast on Mansfield Cable. He asked if there werp,%g�embbers of the audience recording, to which there were no response. ELD Pfi SSACHI)SETTS 2. Consideration of One Day Beer and Wine License for St. Gregory's The Theologian Church for October 5, 2019 Mr. Phil LaFond, the Parish President came forward and stated the church was having a small family event with dinner and dancing on Saturday and would be selling beer and wine at their event. The Select Board asked a few additional questions and Ms. Champagne acknowledged that a final response was needed from Public Safety. Motion: To approve a one day beer and wine license for St. Gregory's The Theologian Church for October 5, 2019 pending routing through Town Hall Departments. (Rhein/Trowbridge) Passes 5:0 3. Discussion of Assessment Process and Fiscal Year 2020 Tax Rate Ms. Nancy Hinote, Town Assessor came forward along with Mr. Greg Matoian and Mr. Andrew Bank who are on the Board of Assessors for the discussion. Ms. Hinote provided a presentation on the assessment process and why it is done. She explained the role and responsibility of the Mansfield Assessors and those responsibilities of the Department of Revenue. The Select Board had a few questions and thanked Ms. Hinote for her presentation. Chairman Aptowitz noted that the tax classification hearing is scheduled for October 16, 2019 where the Board would be deciding the split. Mr. Adrien LeCesne of 125 Highland Avenue came forward and asked about the appraisal process and if there was a disagreement on the evaluation amount. Ms. Hinote responded that there is an abatement process and recommends that individuals always come to the Assessor's Office first to verify the property card has the correct data. Mr. Scott Feely of 489 Fruit Street stated that he is a member of the Finance Committee and wanted to note an interesting fact that a similar house in a different neighborhood could have a different value. Ms. Hinote confirmed this and stated that the neighborhood maps are available on the Town's website. Mr. Stanbrook provided a working excel document that allowed the Board to change variable numbers to see how that would impact the tax rate and the effect on the average tax bill for FY20. The Select Board had a few questions and the Board appreciated the time put into creating the document and agreed it was very helpful. 4. Discussion and Consideration of Permit for Dumpsters in the Public Way Mr. Dumas asked for this item to be passed over as further discussion was needed with Public Safety. 5. Discussion and Consideration of Activities Coordinator Job Description Mr. Dumas stated the Activities Coordinator position is at the Council of Aging and the position has existed, but this was to approve updating the job description that currently exists. Mr. Rhein asked if it was the same pay grade as previously and Mr. Dumas confirmed it was. Mr. DelVecchio asked if the position was funded by grants. Mr. Dumas answered that there was a grant that paid for the position. Motion: To approve the Activities Coordinator Job Description as presented. (Rhein/Schoonveld) Passes 5:0 Select Board Meeting Minutes October 2, 2019 6. Discussion and Consideration of Job Description Revision of MIS Network/Systems Support Technician Mrs Dumas stated that this position was an upgraded job description to accurately reflect what work is currently being done by the employee in the position. This was a grade D position and is going to a grade F. There were no questions by the Board. Motion: To approve the MIS Network/Systems Support Technician Job Description revision as presented. (Rhein/Schoonveld) Passes 5:0 7. Discussion and Consideration of Job Description for GIS/MIS Systems Coordinator Mr. Dumas stated that this position is new and this is proposing a grade lower than the current position of GIS Manager. The GIS Manager left in August, but this would allow bringing in someone at a lower level and this would allow them to be promoted later and provide growth opportunity. The Select Board asked a few questions. Motion: To approve the GIS/MIS Systems Coordinator Job Description as presented. (Rhein/DelVecchio) Passes 5:0 8. Discussion of North Main Street Fire Station and West Street Police Station Use Mr. Dumas stated that he was looking to have the draft ready to submit to the Board prior to the next meeting. 9. SEMRECC Update from Town Manager Mr. Dumas stated that SEMRECC is meeting tomorrow. 10. Resident Questions and Comments There were no questions or comments. 11. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a) Approval of Select Board Meeting Minutes for: b) Vote To Approve Warrants: • Town Vendor Warrant No. 20014T in the amount of $633,744.82 • Electric Vendor Warrant No. 20014E in the amount of $41,926.31 • School Vendor Warrant No. 20014S in the amount of $954,467.16 c) Permits and License d) Proclamations Motion: To approve the consent agenda. (Rhein/DelVecchio) Passes 5:0 12. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 20014PT in the amount of $432,573.57 Motion: To approve Town Payroll/Town Medicaid Payroll 20014PT in the amount of $432,573.57. (Rhein/DelVecchio) Passes 4:0:1 (Aptowitz Abstained) • Town Deductions Vendor Payroll 20014TV in the amount of $130,369.16 Motion: To approve Town Deductions Vendor Payroll 20014TV in the amount of $130,369.16. (Rhein/DelVecchio) Passes 5:0 • School Payroll/School Medicaid Payroll 20015PS in the amount of $1,712,817.34 Motion: To approve School Payroll/School Medicaid Payroll 20015PS in the amount of $1,712,817.34 (Rhein/DelVecchio) Passes 4:0:1 (Trowbridge Abstained) • School Deductions Vendor Payroll 20015SV in the amount of $530,927.45 Motion: To approve School Deductions Vendor Payroll 20015SV in the amount of $530,927.45. (Rhein/DelVecchio) Passes 5:0 Select Board Meeting Minutes October 2, 2019 13. Correspondence • Verizon Fios TV Programming Notification • Letter from Southeastern Regional School District Mr. Rhein read a summary of the above correspondence items. 14. Town Manager's Report Mr. Dumas updated the Board on several items including the Fall Festival this weekend, landscaping at Mansfield Green, completion of the curtain wall project at the High School, and Master Plan Workshop mailer to all residents. 15. Select Board Member's Questions and Comments Mr. DelVecchio had no questions or comments. Mr. Trowbridge asked about the donation boxes at Town Meeting for toiletries and Mr. Dumas answered that it was in process. Mr. Rhein commented on the Fall Festival and how much time Mr. Dumas has put into this event as well as other committee members including Nancy Wall, Gail Gilman, Katherine Wroth, and Martha O'Connell. He noted that there are several business sponsors as well. Mr. Rhein asked if the event was being advertised with surrounding communities and Mr. Dumas answered that it was not this year and as this is a first time event and testing it out. Mr. Schoonveld stated that he was happy to hear about landscaping in front of the Mansfield Green and that he was surprised that residents dial 9-1-1 for all calls. Mr. Dumas answered that if it is an officer related item, individuals should dial 9-1-1 because SEMRECC is tracking every officer on duty. If it is non -emergent and business related dial the business line. Chairman Aptowitz had no questions or comments. 16. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 17. Enter into Executive Session and Not Return to Open Session under Exemption No. 2, M.G.L. Chapter 30A, Section 21- To discuss strategy sessions in preparation for negotiations with non -union personnel or to conduct collective bargaining sessions or contract negotiations with non -union personnel. Motion: To enter into Executive Session and Not Return to Open Session under Exemption No. 2, M.G.L. Chapter 30A, Section 21 to discuss strategy sessions in preparation for negotiations with non -union personnel or to conduct collective bargaining sessions or contract negotiations with non -union personnel at 7:51PM. (Rhein/Schoonveld) Roll Call Vote: Mr. Schoonveld-Aye Mr. Rhein -Aye Mr. Trowbridge -Yes Mr. DelVecchio-Aye Chairman Aptowitz-Yes Passes 5:0 c A— Signa ure Minutes prepared by Carrie Champagne Date Select Board Meeting Minutes October 2, 2019