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HomeMy WebLinkAboutMCC 08/28/2019Mansfield Local Cultural Council 6 Park Row Mansfield, MA 02048 August 28, 2019 RECEIVED 101':11 CLE€? S OFFICE 10I9 SEP 21 A 9- 10 o' W TS TOPIC DISCUSSION ACTION Call to order: 7:04 pm Christopher George Attendance Present: Christopher George, Chair Lisa Piscatelli Ronald Greene Eileen Cusack, downtown committee Katharine Wroth Jean Mallon Marc Clamage Gail Gilman Mary Montione Annette Shaw, publicist Absent: Kaitlyn MacLeod, secretary Sally Fehervari Nicole Burch Sharon Friedman Jackie Curtis Minutes Tabled until next meeting 9/26 Treasurer's Report Sally is moving on from the Treasurer position. Anyone interested in the position should talk to Chris and we will vote on someone at the next meeting. The term for a treasurer is voted on once per year. Our allocations increased to $8,500 from the state and the town increased their contribution as well. We missed the June 30th deadline to file accounting deadlines, which has resulted in a loss of $700. Lisa proposed that we may be able to request the funds at annual meeting. We still have $400 in unspent funds from spring grants that did not submit reimbursement requests. In the future, we should include wording in the grant approval letters stating that grantees have 1 year from the date of the approval letter to submit reimbursement requests. Sally needs a vote concerning how much money the council would like to set aside for administrative costs. Last year we allocated $320, and used half of it. Katherine moved that we allocate $200 for administrative fees, Eileen seconded. Motion Failed. Discussion on the motion. Motion failed. Marc moved that we allocate the same amount as last year $320, as there are more events that we're planning on participating in and setting aside funds for a cushion. Motion Approved. Seconded by Katherine. Motion passes unanimously. Sally will put together a treasurer description. Having Microsoft excel skills is a must. Next year is Sally's last year on the council and she'd like to mentor the new person. It is a time commitment. All forms completed need to be signed by both the treasurer and chair. Once a quarter, the treasurer, chair has gotten together with the town accounting department to go over funding requests and reimbursements. Chris noted that the town may be able to provide excel from the town. Chris is willing to help anyone with spreadsheets. Downtown Committee Marc is stepping down from the Downtown Committee. Motion to elect Eileen Cusack as Downtown Committee Representative by Lisa Piscatelli, seconded by Gail Gilman. Motion passes unanimously. The responsibility for the representative is to advocate for arts and cultural aspects in the downtown area. Motion Approved. Fall Festival at Fulton Gail presented on the upcoming Fall Festival at Fulton Pond. It's going to open Friday, October 4 and go through the 5th. The rain date is October 6th. The Pond will be used to launch paper lanterns friday night. Girl/Boy Scouts and other community groups will be there. Saturday there will be a beer garden, children crafts, vendors, llamas, and a ferric wheel. There will be bands throughout the day. Saturday will be open 12-5pm. There will be vendors selling art and other items on the pathway. There is hope that this fall festival will be a successful event for years to come. Katherine and Gail have done a great job planning this event and we should all go and support them. There is ample opportunity for volunteers to help out at the Fall Festival. Please contact Katherine for details. Fire House Update Annette presented that the Historical Commission is applying for Historical Status of the Mansfield Fire House. The Commission believes that the building is likely to get Historical Status as the architect was known for designing premiere fire houses. This registration will allow for the preservation of the building. Kevin from the Commission has created a booklet on the historical significance of the fire house. Katherine suggested that the fire house should be used for occasional cultural, art, and family events, while the fire house is not occupied. Grant Project - Chris and Marc presented updates on the Mansfield Cultural publication. Publication Marc has created a web page showcasing the progress on the Publication, including 3D renditions of former historical buildings in downtown Mansfield; it is located at emasary.com/MLCC For instance, Marc has sketched up what it would look like if the Baptist church had not burned down. Chris suggested we create a publication like publications the NRT puts out. Chris suggested that the publication should be a Joint Project with the Historical Society/Commission. They presented the following names for the council to consider: • Ghosts of Mansfield • Forgotten Mansfield • Mansfield: A Crossroads of Culture If anyone has any ideas for names, please submit them to Chris. There will be a black history section of the book as well as sections on old town managers, town workers, girl scout troops, natural/artificial ponds and paths. There will be splash pages made by local artists, as part of a collage in each category. There will be the old photo, the new photo, with the composite below, with accreditations, historical facts, and a quote from residents. Waiting on quotes from Staples and NRT; possibly malting up to 250-300 copies. Lisa proposed that we should vote on extending the timefiame of the Publication, as we need to submit receipts by February. Lisa noted that we should consider submitting a Phase II grant for the completion of the Publication. As a preliminary goal, Marc will mock up a calendar and work towards completing a mock up of the publication. Annette suggested that we should apply to the Gift fund for additional funds. Lisa suggested that we mock up photo prints of the historical buildings. Lisa suggested that there should be editors to review the publication. Annette volunteered to revise it. Chris will mock up different color schemes and designs and present them to the council. Marc suggested that we should construct a 3D mockup. Chris will look into this. Town of Mansfield N/A Update Fisher Richardson The Fisher Richardson House had a ribbon House cutting on August 14th. Lou Andrews is the docent and Annette is a guide for the Fisher house. The house is now open for tours and they are looking for more volunteers. Strategic Development N/A Committee Report Cultural District Update Katherine and Gail are hoping to plan an artist event in the Spring. General Discussion Katherine spoke with the Visual Arts teacher at Mansfield schools; he is starting a course called Art in Public Places that will focus on Mansfield. Annette shared that the Historical Commission is advocating for the downtown pocket park to be named "Back Bay Park" after the Back Bay brook. Katherine moved that the council keep the grantee criteria as it is, seconded by Motion Approved. Annette. Unanimous vote in favor. Annette is publicizing that the grantee cycle is open. The council will publicize at the Fall Festival. Chris will send the announcement to the town once Annette has sent. Ron noted that the Road to Diversity and Understanding is currently researching the Underground Railroad in Mansfield and the surrounding area. Schedule Next MLCC Chris will like everyone to think about a Meeting set day of the week so that the council will schedule meetings far in advance. Next Meeting Scheduled September 26 at 7pm Adjournment 8:35 pm Marc moved to adjourn the meeting. Ronald 2nd the motion. Unanimous vote. q — .16 ` fl, ��