HomeMy WebLinkAboutMansfield Housing Authority 04/02/2018Minutes of the Regular Meeting of the Mansfield Housing
Authority held at 22 Bicentennial Court on
Monday, April 2, 2018 at 7:00 PM
The Members of the Mansfield Housing Authority met in Regular Session at 22
Bicentennial Court, Mansfield, MA at 7:00 PM.
The Meeting was called to order at 7:00 PM by Chairman Kevin Doyle and upon
roll call, those present and absent were as follows:
Present: Absent:
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Kevin Doyle
Debra Tatum
Mary Kate Flynn
Elizabeth Dye
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Olivier Kozlowski
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Also present was the Assistant Executive Director, Andrea McDougall an-dd
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several tenants.
A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the
General Laws, with the Certificate as to Service of Notice of Meeting attached
thereto was read and ordered spread upon the Minutes of the Meeting and filed
for record.
NOTICE OF MEETING
Notice is hereby given in accordance with Section 23A of Chapter 39 of the
General Laws that a Meeting of the Mansfield Housing Authority will be held at
7:00 PM on April 2, 2018 at 22 Bicentennial Court, Mansfield, MA 02048.
CERTIFICATE AS TO NOTICE OF MEETING
(Section 23A, Chapter 39, General Laws)
I, the undersigned, the duly appointed qualified Executive Director of the
Mansfield Housing Authority do hereby certify that on March 28, 2018, 1 caused
to be filed, in the manner provided by Section 23A, Chapter 39, General Laws,
with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of
which the foregoing is a true and correct copy.
IN TESTIMONY HEREOF, I have set my hand this 3'" day of April, 2018.
Michael Forbes, Executive Director & Acting Secretary
The Board and attendees recited the Pledge of Allegiance.
The Chairman referred to Agenda Item #1, Approval of Warrant #359 for the
Month of March 2018 in the amount of $147,440.96.
A Motion was made by Ms. Flynn and seconded by Ms. Dye
to approve Warrant #359 for the Month of March 2018 in the
amount of $147,440.96.
Upon Vote, the Motion passed by a Vote of 5-0.
The Chairman referred to Agenda Item #2. Approval of the Minutes of the
March 5, 2018 Board Meeting.
A Motion was made by Ms. Dye and seconded by Ms. Tatum
to approve the Minutes of the March 5, 2018 Board Meeting
as presented.
Upon Vote, the Motion passed by a Vote of 5-0.
The Chairman referred to Agenda Item #3, Executive Director's Report.
A Motion was made by Mr. Kozlowski and seconded by Ms.
Dye to accept the Executive Director's Report dated March
28, 2018.
Mr. Kozlowski asked if the advertisement for the Executive Director opening had
been placed in a variety of publications. Ms. McDougall stated that Mr. Forbes
had referred to DHCD guidelines regarding the frequency and publication
requirements for the posting of the advertisement. Ms. McDougall encouraged
Mr. Kozlowski to provide the Search Committee with suggestions of any
publications he felt were pertinent to reach candidates.
There were no further questions or comments from the Board on the Executive
Director's report.
Upon Vote, the Motion passed by a Vote of 5-0.
The Chairman referred to Agenda Item #4. Balance Sheets and Financial
Reports as of February 28, 2018.
A Motion was made by Ms. Flynn and seconded by Ms.
Tatum to accept the Balance Sheets and Financial Reports
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as of as February 28, 2018 as prepared by the Fee
Accountant.
Ms. McDougall stated that Mr. Forbes wanted to mention the budget
expenditures that were either less than, or in excess of 10%. Ms. McDougall
noted the utilities, stating that utility usage is normally higher in the winter months
and the expenditure should level off in coming months. Ordinary maintenance
also reflected higher costs and Ms. McDougall stated it was due to snow removal
costs, a cost that should also even out over the course of the year. Ms.
McDougall noted that the Employee Benefit line Item reflected less than what had
been budgeted. Ms. McDougall explained that the GIC invoicing fell behind in the
cycle so the annual amount budgeted should be expended.
Upon Vote, the Motion passed by a Vote of 5 to 0.
The Chairman referred to Agenda Item #6 Correspondences
The Chairman acknowledged a copy of the Minimum Maintenance Wage Rates,
effective April 1, 2018. The Chairman commented it was not necessary for the
Board to take any action because the rates were already in effect.
The Chairman referred to Agenda item #5 Questions and Comments
Tenant Association President, Sandra Martinelli, stated her disappointment that
the replacement stove project had been delayed to FY 2020.
Bicentennial Court resident, Thomasina Turner, acknowledged a recently held
Tenant Association Board meeting where Mr. Forbes was present to answer
tenant questions and concerns. Ms. Turner stated that the meeting went very
well and said that Mr. Forbes told the residents not to become discouraged
because the projects will be completed.
There being no further business to come before the Board, a
Motion was made by Mr. Kozlowski and seconded by Ms.
Dye to Adjourn at 7:11 PM.
Upon Vote, the Motion passed by a Vote of 5 to 0.
Approved on
May 7, 2018 - Board of Commissioners: