HomeMy WebLinkAboutMansfield Housing Authority 04/03/2019Minutes of the Regular Meeting of the Mansfield Housing
Authority held at 22 Bicentennial Court on
Wednesday, April 3, 2019 at 7:00 PM
The Members of the Mansfield Housing Authority met in Regular Session at 22
Bicentennial, Mansfield, MA at 7:00 PM.
The Meeting was called to order at 7:00 PM by Chairman Kevin Doyle and upon roll
call, those present and absent were as follows: `1
> "" M
Present
Absent: a
Kevin Doyle
Debra Tatum
cn J rTi
Mary Kate Flynn - f�
Elizabeth Dye }> o 0
Olivier Kozlowski -n
U) un
Also present was Executive Director, Andrea McDougall, and several tenants.
A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the
General Laws, with the Certificate as to Service of Notice of Meeting attached thereto
was read and ordered spread upon the Minutes of the Meeting and filed for record.
NOTICE OF MEETING
Notice is hereby given in accordance with Section 23A of Chapter 39 of the General
Laws that a Meeting of the Mansfield Housing Authority will be held at 7:00 PM on
April 3, 2019 at 22 Bicentennial Court, Mansfield, MA 02048.
CERTIFICATE AS TO NOTICE OF MEETING
(Section 23A, Chapter 39, General Laws)
I, the undersigned, the duly appointed qualified Executive Director of the Mansfield
Housing Authority do hereby certify that on March 28, 2019, 1 caused to be filed, in the
manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the
Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a
true and correct copy.
IN TESTIMONY HEREOF, I have set my hand this 10th day of April 2019.
The Board and attendees recited the Pledge of Allegiance.
A Motion was made by Ms. Flynn and seconded by Ms. Dye to
approve Warrant #371 for the Month of March 2019 in the
amount of $156,643.72
Upon Vote, the Motion passed by a Vote of 5-0.
A Motion was made by Ms. Dye and seconded by Mr. Kozlowski
to approve the Minutes of the March 6, 2019 Mansfield Housing
Authority Board Meeting as presented.
Upon Vote, the Motion passed by a Vote of 5-0.
A Motion was made by Ms. Flynn and seconded by Ms. Tatum to
approve the Executive Directors report.
Mr. Kozlowski wanted to confirm that forming of a Tenant Association had been
placed on hold and that the Housing Authority was moving forward with the Resident
Advisory Board. Ms. McDougall stated that she was unsure of the residents' plans for
a Tenant Association but that she did plan to move forward with the Resident
Advisory Board. She also reiterated that having an Advisory Board did not preclude
the residents from forming an Association.
Upon Vote, the Motion passed by a Vote of 5 to 0.
A Motion was made by Ms. Flynn and seconded by Ms. Dye to
accept the Balance Sheets as of February 28, 2019 as prepared
by the Fee Accountant.
2
Ms. McDougall said that the Fee Accountant made comment that there were no
financial concerns at this time.
Upon Vote, the Motion passed by a Vote of 5-0.
Ms. McDougall said that she had presented the current Anti -bullying / Harassment
Policy on this agenda for the Board to review the wording and the modify if necessary.
Ms. Dye stated that the current policy did not have language to cover people not in a
protected class.
Mr. Kozlowski stated that the lease made provisions to include all persons. Mr.
Kozlowski said that because the lease specified that the tenant could not bully or
harass anyone, he would like to make changes to existing policy to reflect the same.
Ms. Dye agreed and provided additional verbiage to become all inclusive.
Mr. Doyle said that he had concerns over when the situation becomes criminal and
that the police should be notified. Ms. Flynn agreed and said that the policy should
state that any and all serious threats or assaults must be reported to the police
department.
Ms. McDougall stated that she would make the discussed changes and represent it at
the next Board meeting.
Ms. Dye felt that it would be helpful to add language to the policy regarding raising a
false or malicious allegation would be a serious breach of the policy.
A motion was made by Ms. Dye and seconded by Ms. Tatum to
table the vote on the policy change until the next Board meeting.
Upon Vote, the Motion passed by a vote of 5-0.
The Chairman referred to Agenda Item 466 Corresoondonce.
The Chairman acknowledged receipt of the Department of Labor standard wage rates
for 2019.
The Chairman referred to Agenda Item #7 Questions and Comments
Ms. Merrill, a Bicentennial Court resident, asked if the Maintenance Department had
landscaping plans. Ms. McDougall responded by telling Ms. Merrill that she would call
her in the morning to discuss the maintenance department. Ms. McDougall explained
that the monthly Board meeting was not the time for Executive Director questions
Pertaining to the daily operation of the Housing Authority. Ms. Merrill agreed.
Ms. Martinelli, a Bicentennial Court resident, Inquired on the status of Mansfield
Housing Authority stove project. Ms. McDougall stated that the Housing Authority
Project was being put out to bid later in the month of April. Ms. Martinelli restated the
landscaping question that had just been asked by Ms. Merrill, adding that "we're really
all interested in that." Ms. McDougall briefly responded by stating that the Housing
Authority was aware of the grass that had been pulled up by the plow and that the
Maintenance Department would be working hard to repair lawns at all locations.
There being no further business to come before the Board, a
Motion was made by Ms. Tatum and seconded by Ms. Flynn to
Adjourn at 7:34 PM.
Upon Vote, the Motion passed by a Vote of 5 to 0.
Approved on May 1, 2019. Board of Commissioners:
4