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Minutes of the Regular Meeting of the Mansfield Housing
Authority held at 22 Bicentennial Court on
Monday, May 7, 2018 at 7:00 PM
The Members of the Mansfield Housing Authority met in Regular Session at 22
Bicentennial Court, Mansfield, MA at 7:00 PM.
The Meeting was called to order at 7:00 PM by Chairman Kevin Doyle and upon;
roll call, those present and absent were as follows:
Present: Absent: n r
Kevin Doyle
Debra Tatum
Mary Kate Flynn
Elizabeth Dye s T,
Olivier Kozlowski
Also present was the Assistant Executive Director, Andrea McDougall, Tenant
Association President, Sandra Martinelli, Tenant Association Vice President,
Kenneth Tucker, Tenant Association Secretary, Lillian Ippolito, Tenant
Association Treasurer, Thomasina Turner and several tenants.
A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the
General Laws, with the Certificate as to Service of Notice of Meeting attached
thereto was read and ordered spread upon the Minutes of the Meeting and filed
for record.
NOTICE OF MEETING
Notice is hereby given in accordance with Section 23A of Chapter 39 of the
General Laws that a Meeting of the Mansfield Housing Authority will be held at
7:00 PM on May 7, 2018 at 22 Bicentennial Court, Mansfield, MA 02048.
CERTIFICATE AS TO NOTICE OF MEETING
(Section 23A, Chapter 39, General Laws)
I, the undersigned, the duly appointed qualified Executive Director of the
Mansfield Housing Authority do hereby certify that on May 2, 2018, 1 caused to
be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with
the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which
the foregoing is a true and correct copy.
IN TESTIMONY HEREOF, I have set my hand this 91' day of May, 2018.
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Michael Forbes, Executive Director & Acting Secretary
The Board and attendees recited the Pledge of Allegiance.
A Motion was made by Ms. Flynn and seconded by Ms. Dye
to approve Warrant #360 for the Month of April 2018 in the
amount of $198,202.40.
Upon Vote, the Motion passed by a Vote of 5-0.
A Motion was made by Mr. Kozlowski and seconded by Ms.
Flynn to approve the Minutes of the April 2, 2018 Board
Meeting as presented.
Upon Vote, the Motion passed by a Vote of 5-0.
The Chairman referred to Agenda Item #3 Executive Director's Report.
A Motion was made by Ms. Flynn and seconded by Ms. Dye
to accept the Executive Director's Report dated May 3, 2018.
There were no questions or comments from the Board on the Executive
Director's report.
Upon Vote, the Motion passed by a Vote of 5-0.
A Motion was made by Ms. Flynn and seconded by Ms.
Tatum to accept the Balance Sheets and Quarterly Financial
Reports as of as March 31, 2018 as prepared by the Fee
Accountant.
Mr. Forbes stated that the 400-1 account maintenance line items are collectively
over budget by 11.58% due to snow removal labor, fire alarm inspections and
annual unit inspections. Mr. Forbes stated that, as the fiscal year progresses, if
there are no major maintenance expenditures, the line items will hopefully be
within budget by the Authority's fiscal year end.
Upon Vote, the Motion passed by a Vote of 5 to 0.
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Mr. Forbes stated that the Authority had adopted the same office hours as the
Town Hall last year. Mr. Forbes provided a copy of the Town Hall Closure Memo
from the Town Manager dated April 2, 2018 and requested the Board's approval
to adopt the Town's Holiday hour schedule.
A Motion was made by Ms. Dye and seconded by Ms. Tatum
to adopt the Town Hall Holiday Closure schedule for the
Housing Authority as detailed on the Memo from the Town
Manager dated April 2, 2018.
Upon Vote, the Motion passed by a Vote of 5 to 0.
The Chairman referred to Agenda Item #7 Questions and Comments
Bicentennial Court resident, Thomasina Turner, asked what was on the Warrant
for April 2018 that the Board had Approved under Agenda Item #1. Mr. Forbes
stated that all of the Housing Authority's expenditures for the Month of April are
listed on the warrant, including all payments to Landlords for the MRVP &
Section 8 programs. Tenant Association President, Sandra Martinelli advised
Ms. Turner that she receives a copy of the Warrant each month and would be
happy to share it if Ms. Turner would like to take a look at it.
Tenant Association Vice President, Kenneth Tucker, asked if there is anything
new to report on the Tenant Board Member State Regulation. Mr. Forbes stated
that DHCD had sent out a survey to all Housing Authority Boards and Executive
Directors a few months prior asking how they would like to see the Law,
implemented. Mr. Forbes stated that DHCD still hasn't issued guidelines on how
to implement the new law,
The Chairman referred to Agenda Item #8 Correspondences
The Chairman acknowledged a copy of DHCD Public Housing Notice 2018-09
regarding Management Services Agreement Guidelines & Templates.
Chairman Doyle advised the Public that the Mansfield Housing Authority
Executive Director Search Committee met on May 2, 2018 and reviewed the 8
applicant resumes received for the Executive Director position and
recommended that the Board interview three candidates, Andrea McDougall,
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Sean Barnicle and Bryan Spear.
Chairman Doyle noted that the time was 7:10 PM and asked Candidate Andrea
McDougall to come forward. The Board and Tenant Association President, The
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Board and Tenant Association President, Sandra Martinelli, interviewed Ms.
McDougall and the interview ended at 7:33 PM.
Ms. McDougall exited the Meeting at 7:33 PM.
The Board took a short break.
Chairman Doyle noted that the time was 7:35 PM and asked Candidate Sean
Barnicle to come forward. The Board and Tenant Association President, Sandra
Martinelli interviewed Mr. Barnicle and the interview ended at 8:00 PM.
The Board took a short break.
Chairman Doyle noted that the time was 8:11 PM and asked Candidate Brian
Spear to come forward. The Board and Tenant Association President, Sandra
Martinelli, interviewed Mr. Spear and the interview ended at 8:25 PM.
There being no further business to come before the Board, a
Motion was made by Ms. Dye and seconded by Mr.
Kozlowski to Adjourn at 8:26 PM.
Upon Vote, the Motion passed by a Vote of 5 to 0.
Approved on June
11, 2018 - Board of Commissioners:
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