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HomeMy WebLinkAboutMansfield Housing Authority 12/03/2018Minutes of the Regular Meeting of the Mansfield Housing Authority held at 15 Park Street on Monday, December 3, 2018 at 7:00 PM The Members of the Mansfield Housing Authority met in Regular Session at 15 Park Street, Mansfield, MA at 7:00 PM. The Meeting was called to order at 7:00 PM by Chairman Kevin Doyle and upon roll call, those present and absent were as follows: Present: Absent: Kevin Doyle Debra Tatum Mary Kate Flynn Elizabeth Dye Olivier Kozlowski ; n =, 70 Also present was Executive Director, Andrea McDougall, Tenant Asso i t n President, Sandra Martinelli, Tenant Association Vice President, Ken Tucker, , Tenant Association Treasurer, Thomasina Turner, and several tenants." rn A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held at 7:00 PM on December 3, 2018 at 22 Bicentennial Court, Mansfield, MA 02048. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on November 28, 2018, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this 121h day of December 2018. 1, The Board and attendees recited the Pledge of Allegiance. A Motion was made by Ms. Flynn and seconded by Ms. Dye to approve Warrant #367 for the Month of November 2018 in the amount of $178,849.03 Upon Vote, the Motion passed by a Vote of 5-0. A Motion was made by Ms. Tatum and seconded by Ms. Dye to approve the Minutes of the November 5, 2018 Mansfield Housing Authority Board Meeting as presented. Upon Vote, the Motion passed by a Vote of 5-0. A Motion was made by Ms. Flynn and seconded by Ms. Dye to approve the Executive Directors report. Mr. Doyle asked if the search for a Maintenance Supervisor was still underway. Ms. McDougall stated that the Housing Authority was still searching and that the process was not stalled. Mr. Kozlowski asked if the Housing Authority had fully transitioned to the centralized state waiting list. Ms. McDougall stated that the administrative staff were still working toward the December 14, 2018 deadline of inputting contact information of the applicants in to the CHAMPS system but that the centralized list was functioning as our waiting list. Upon Vote, the Motion passed by a Vote of 5 to 0. Oj A Motion was made by Ms. Dye and seconded by Ms. Tatum to accept the Balance Sheets and Financial Reports as of as October 31, 2018 as prepared by the Fee Accountant. Upon Vote, the Motion passed by a Vote of 5-0. Ms. Dye made a motion that the proposed Operating Budget for State -Aided Housing of the Mansfield housing Authority Program number 689-1 for fiscal year ending 9/30/2019 showing a total revenue of $26,892.00 and total expenses of $22,879.00 thereby requesting a subsidy of $0 be submitted to the Department of Housing and Community Development for its review and approval. The motion was seconded by Ms. Flynn. Upon Vote, the Motion passed by a Vote of 5-0. Mr. Kozlowski made a motion that the proposed Operating Budget for State -Aided Housing of the Mansfield Housing Authority Program number 400-1 for fiscal year ending 9/30/2019 showing a total revenue of $767,807.00 and total expenses of $767,807.00 thereby requesting a subsidy of $27,587.00 be submitted to the Department of Housing and Community Development for its review and approval. The motion was seconded by Ms. Dye. Upon Vote, the Motion passed by a Vote of 5-0. Ms. Tatum made a motion that the proposed Operating Budget for State -Aided Housing of the Mansfield Housing Authority Program number MRVP for fiscal year ending 9/30/2019 showing a total revenue of $12,960.00 and total expenses of $12,267.00 thereby requesting a subsidy of $o be submitted to the Department of Housing and Community Development for its review and approval. 3 Upon Vote, the Motion passed by a Vote of 5-0. A Motion was made by Ms. Dye and seconded by Ms. Tatum to approve the Contract for Financial Assistance amendment #10 to Capital Improvement Work Plan 5001 in the amount of $275,581.00. Ms. McDougall explained that the Capital Improvement Plan for FY 2021 had been modified to reflect the allocation money for the asbestos abatement that was recently completed at Bicentennial Court. Upon Vote, the Motion passed by a Vote of 5-0. A Motion was made by Ms. Flynn and seconded by Ms. Dye to approve the installation of laundry services for Bicentennial Court, Park Court, and Cedar Court. Various tenants spoke out to request more information regarding details of the laundry services. Mr. Doyle explained that at the November 2018 monthly Board meeting there were residents that were dissatisfied with the condition of the existing washers and dryers. The Board at that time requested that the Executive Director inquire about contracting with a laundry service company so that new machines could be installed. Mr. Doyle continued by saying that the Housing Authority does not have the funds to replace the laundry equipment and then asked the Executive Director to provide the residents with more details of the proposal that the Board was currently deliberating on. Ms. McDougall stated that MacGray had proposed to replace the existing equipment with brand new machines including a front -loading washer and dryer at each location. Ms. McDougall made it known that the laundry machines would no longer be coin operated but would require a card that would be distributed to each resident. Ms. McDougall added that MacGray would be responsible for any repairs or problems with laundry services, so the tenants would have to request service from MacGray directly, instead of calling the Housing Authority for maintenance. A resident expressed concern over the potential cost to the tenants. Ms. McDougall said the proposed amount is $2.00 per wash and $2.00 per dry. Ms. McDougall declared that the local laundromats charge between $3.00 and $8.50 per wash and averages $.25 for five minutes of drying time. A tenant suggested the drainage problems that had previously caused flooding at Park Street and Bicentennial Court, be considered. Ms. McDougall announced that the Housing Authority had already made plans to have a plumbing contractor clear the drains at both locations, prior to the installation of the new machines. A few residents voiced frustration, stating there was a lack of communication between the Management and the residents. Suggestions were made that more information be posted online and a newsletter to the tenants be considered. The Board took the suggestions under advisement. Upon Vote, the Motion passed by a Vote of 5-0, A Motion was made by Ms. Tatum and seconded by Ms. Flynn to approve the updated Mansfield Housing Authority Personnel Policy. Ms. McDougall made it clear for the Board that Mass NAHRO legal team had drafted a Personnel Policy template that they distributed to Local Housing Authorities to adapt and implement. The presented policy will supersede any previous Board approved policy in one updated, cohesive policy. Upon Vote, the Motion passed by a Vote of 5-0. The Board Chairman turned the meeting over to the Vice Chairman, Debra Tatum. A Motion was made by Mr. Doyle and Seconded by Ms. Tatum to approve closing the Housing Authority office and providing a half day off for the staff on Monday, December 24, 2018. Upon Vote, the Motion passed by a Vote of 5-0. The Chairman referred to Agenda Item #9 Questions and Comments Mr. Kozlowski made it known, that the documents the Board of Commissioners review and deliberate on, are subjected to a public records request once it is made public at the meeting. Ms. Dye wanted to review with the residents that there is time held at the end of the Board Meetings for Public questions. She reassured tenants that the board works diligently to address the concerns of residents and she publicly encouraged all to attend the monthly meeting. A resident asked if there were plans to address the lack of parking for Park Street tenants. Ms. McDougall stated that future tenants needing parking would be subjected to locating public parking. Mr. Prestwich a resident of Bicentennial Court, suggested that the Board have the Executive Director's report read aloud at the meeting. Ms. Rose, a resident of Park Street, brought attention to residents who park in handicapped spots. Tenants must display a handicap placard even if the spot is assigned by the Housing Authority. There being no further business to come before the Board, a Motion was made by Ms. Flynn and seconded by Ms. Dye to Adjourn at 8:05 PM. Upon Vote, the Motion passed by a Vote of 5 to 0. Approved on January 9, 2019 - Board of Commissioners: r D66y1-k �Ald-11 . rj