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HomeMy WebLinkAboutMansfield Housing Authority 06/05/2019Minutes of the Regular Meeting of the Mansfield Housing Authority held at 22 Bicentennial Court on Wednesday, June 5, 2019 at 7:00 PM The Members of the Mansfield Housing Authority met in Regular Session at 22 Bicentennial, Mansfield, MA at 7:00 PM. The Meeting was called to order at 7:00 PM by Chairman Kevin Doyle and upon roll call, those present and absent were as follows: N C? Present: Absent: > Kevin Doyle Mary Kate Flynn Debra Tatum _ 2 rn Elizabeth Dye Olivier Kozlowski r c) orn Also present was Executive Director, Andrea McDougall, and several tei%nts. -" m A copy of the Notice of Meeting, pursuant to Section 23A of Chapter 39 of the General Laws, with the Certificate as to Service of Notice of Meeting attached thereto was read and ordered spread upon the Minutes of the Meeting and filed for record. NOTICE OF MEETING Notice is hereby given in accordance with Section 23A of Chapter 39 of the General Laws that a Meeting of the Mansfield Housing Authority will be held at 7:00 PM on June 5, 2019 at 22 Bicentennial Court, Mansfield, MA 02048. CERTIFICATE AS TO NOTICE OF MEETING (Section 23A, Chapter 39, General Laws) I, the undersigned, the duly appointed qualified Executive Director of the Mansfield Housing Authority do hereby certify that on May 29, 2019, 1 caused to be filed, in the manner provided by Section 23A, Chapter 39, General Laws, with the Clerk of the Town of Mansfield, Massachusetts, a Notice of Meeting of which the foregoing is a true and correct copy. IN TESTIMONY HEREOF, I have set my hand this 12th day of June 2019. The Board and attendees recited the Pledge of Allegiance. A Motion was made by Mr. Kozlowski and seconded by Ms. Tatum to approve Warrant #373 for the Month of May 2019 in the amount of $148,088.95 Upon Vote, the Motion passed by a Vote of 4-0. A Motion was made by Ms. Tatum and s Kozlowski to approve the Minutes of the Housing Authority Board Meeting as pre Upon Vote, the Motion abstaining. A to the ded by Mr. 8, 2019 Mansfield a Vote of 3-0-1 with Ms. Dye and seconded by Ms. Dye by a Vote of 4 to 0. A Motion was made by Ms. Dye and seconded by Ms. Tatum to accept the Balance Sheets and Quarterly Reports as of April 30, 2019 as prepared by the Fee Accountant. Ms. McDougall said that there were no financial concerns at this time. She stated that the Fee Accountant projected that by year end, the Housing Authority would be within budget. Upon Vote, the Motion passed by a Vote of 4-0. 2 A motion was made by Ms. Dye and seconded by Ms. Tatum to award the Contract for the Stove Replacement Project #167077 to Advantage Appliance of 127 North Main Street, Mansfield, MA as the apparent low bidder of $51,475.53 for the base bid, and $1,813.65 for Alternate #1, and $2,793.00 for Alternate #2, for a total quote of $56,082.08. Upon Vote, the Motion passed A Motion was made by IV to approve the Executive presented. Upon Vote, the Motion p� The vote or M July of seconded by Ms. Dye yment contract as ;utive Board had voted to not hold August apart from the need for a A Motion was made by Ms. Dye and seconded by Ms. Tatum to approve not to hold Board meetings in July and August except for special circumstances that would require a Special Board Meeting and the Executive Board would make themselves available. Upon Vote, the Motion passed by a vote of 4-0 The Chairman referred to Agenda Item #8. Correspondence. A final copy of the FYE September 20, 2018 AUP Audit was submitted for the Board to review. Ms. McDougall said that there were two findings in the report; the first was the Top 5 Compensated Positions form that reflected figures that did not tally to the Housing Authorities reported W-2's. Ms. McDougall stated that the Fee Accountant responded in the audit report, explaining that there were two separate individuals in 3 two of the Housing Authority positions and the compensation form was a tally by position not by the individual. The second finding had was regarding a maintenance tractor purchase that the auditors stated had not been listed in the depreciation schedule. The Fee Accountant for the Housing Authority responded in the audit report that the MOD monies for the tractor had not been received by year end, so the asset was classified as a deferred charge and had been listed on the MOD report rather then the depreciation schedule. Ms. McDougall stated that the report had been finalized and submitted to the DHCD. Other correspondence was an addendum to the Public Housing Notice 2019-07. The notice detailed the question and answer period of a forum held to discuss regionalization of Housing Authorities in Massachusetts. After a discussion about what regionalization would mean for the Mansfield Housing Authority, the Board Members opted to wait and see how this tooic orooresses. An email invitation to attend a Mai the Board of Commissioners. The and the Board Chairman and the E Ms. Ray, Bicentennial Court asked to hav repeated. Ms. McDougall stated that the Advantage Appliance. Ms. Turner, Bicentennial Court stated that regionalization of Housing Authorities and up to date with any changes. n Motion wa Adjourn at g no further bt made by Ms. 0 38 PM. Upon Vote, the Motion passed by a Vote of 4 to 0. r Plan Focus Group was submitted to be held Wednesday, June 12, 2019 in regarding the stoves to award the contract to has concerns regarding the ested that the Board keep the tenants to come before the Board, a and seconded by Ms. Flynn to Approved on September 4, 2019 - Board of Commissioners: ram' ��ltGt� .�tlGl7C,-'