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HomeMy WebLinkAboutCOA 12/19/2019Mansfield Council on Aging Board of Directors Minutes to Meeting December 19, 2018 RECEIVED TM71N' CLERICS OFFICE IUI4 JUN -5 A I1: 38 Present: Mary Hourigan, Joan Hoey, Dick Kelsay, Norma Smith, Donna Harrington, ynd Q,�JSFIELD Christiansen, Tom Keogh, and Josephine Madrazo. Nancy Graf attended a4CHUSETTS Call to Order: Board Chair Richard Kelsey called the meeting to order at 3:40 pm. Treasurer's Report: Treasurer Report tabled. Minutes to the Board Meeting of November 14, 2018: The Board examined the minutes of the Board Meeting of November 14, 2018. Norma Smith offered a motion to accept the Board Meeting Minutes of November 14, 2018, Joan Hoey seconded the motion. The motion was passed by a unanimous vote. Estimated Budget Status to Date, November 2018 Warrants: Donna asked that a correction is made concerning the account from which the cost of gift calendars was taken. A correction was made. Donna also requested that a print out of all gift accounts and their balances be made available monthly. Donna Harrington offered a motion to accept of estimated budget status to date, November 2018 Warrants, with a correction, Tom Keogh second the motion. The motion was passed by a unanimous vote. Correspondence: There was no correspondence. Assistant Director's Report: Grandparents Raising Grandchildren: Josephine reported that there were six participants at the first grandparents serving as parents program. People shared their experiences, saying that the biggest needs were a respite from their duties and information concerning retirement, especially the finances involved. The next meeting will include Attorney Eric Shepard and financial counselor Kelly Fox. The question of whether or not there were Social Security benefits available for these children was discussed. Memory Cafe: Josephine stated that three people attended. The residents who had attended expressed concerns regarding their memory and requested some education on forgetfulness vs dementia. Josephine stated she will be reaching out to the area VNA (Visiting Nurses Association) to have an RN come to the next Memory Cafe to answer members' questions on this topic. Josephine said she will inquire about having someone from the VNA come and do a staff training how to best link clients dealing with dementia to services. Old Business: Town Manager —Josephine notified the board that the town manager is not available to attend the January COA board meeting. However, he is confirmed to attend the February 13, 2019, COA Board Meeting. The COA is hosting Town Manager Dumas for a coffee hour on January 23, 2019. New Business: COA Luncheons -A discussion was held concerning our luncheons, where entertainment is presented. The question was posed, could we please serve dessert following the presentations, to avoid the distraction of table clearers and servers during the entertainment? People talking and servers moving about is distracting and disrespectful to guest performers. We will try to adjust this timing at our next luncheon. Program development The board had conversations about new programs. It is not possible to include alcohol at programs at the COA building. Suggestions for programs were: paint night, demonstrations about gardening, jewelry making, travel, cruises, Mystery Theater, conversational foreign language classes, dance, health and wellness, sports trivia night, general interest speakers, board game night, TED talks. Nancy Graf also suggested that we hold an event at a place like the Elks club, where alcohol is an option. Dick commented that although the goal is to get people to OUR building, holding an event that would draw a lot of people is a good thing in our effort to expand our programming. It was suggested that we contact Charlie Mulcahy to ask about the availability of the Elks for this type of event. Marketing - Dick suggested that we hold an open house to which the public would be invited, where we could showcase what we have to offer. Who we are and what do we here? Spend some money to attract the over 60 crowds, especially those who may still be working. We should have a brochure and possibly a video to explain programs. In order to attract the still -working crowd, we need to offer programming in the evening, which in turn, requires staffing and the ability to lock up the building at the conclusion of a program that runs beyond the library closing time. Dick suggested that we go to the town and Select Board to discuss this when we know what interest we have in this type of program. Joan suggested that we ask the Town Manager when we see him in February. If we ask for more funding from the town, we need to consider that we are possibly going into a new building when the police station becomes available, and we will need funds for that. Information can be disseminated through many outlets- social media, cable, doctors' offices, newsletters, town signboards, etc. Visitor Nancy Graf suggested that we use social media and all avenues of communication to ask the question, "What's on your bucket list?" What can the COA do to fulfill some of these things? What do people want to study, experience, and learn? This could be a tear -off part of the newsletter, which people could return to a "bucket" here at the COA for suggestions BESI Update- Dick stated he had no updates. Adjournment- With all business being completed, Donna Harrington offered a motion to close the meeting at 4:45 PM with a second to adjourn the meeting from Norma Smith. The motion was passed by a unanimous vote. VOTE SUMMARY 2018-75 A vote to accept the Minutes to the Board Meeting of November 14, 2018, as presented. Motion —Norma Smith; Second —Joan Hoey; Vote-7 affirmatives, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Mary Hourigan, Donna Harrington, Tom Keogh, and Lynda Christianson. 2018-76 A vote to accept the Estimated Budget Status to Date, and November 2018 Warrants, as presented. Motion— Donna Harrington; Second— Tom Keogh; Vote-7 affirmatives, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Mary Hourigan, Donna Harrington, Tom Keogh, and Lynda Christianson. 2018-77 With all business being completed, a vote to adjourn the meeting at 4:40 PM. Motion — Donna Harrington; Second —Norma Smith; Vote-7 affirmatives, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Lynda Christianson, Tom Keogh, Donna Harrington, and Mary Hourigan.