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Home My WebLink AboutBOS 04/17/2019Select Board Meeting Minutes April 17, 2019 Present: Mr. Michael Trowbridge, Chairman; Mr. Jess Aptowitz, Vice -Chairman; Mr. "�Tvveld, Clerk; Mr. Frank DelVecchio and Mr. Neil Rhein. Mr. Kevin Dumas, Town Manager and grOJ#Mfi >a r4Qk�si �tTown Manager/Finance Director were also present. 10i9 SAY I b P 2: 19 1. Call To Order Select Board Meeting -Pledge of Allegiance Chairman Trowbridge called the meeting to order at 6:30PM. He reminded ever ��o�n✓lthhii ett� Oting was being broadcast live and taped for future broadcast on Mansfield Cable. He asked if th'eh�A "r`6llH kiiUgrs of the audience recording, to which the Chairman acknowledged that Mansfield News would be recording. 2. Consideration of Allen Bryer to serve on the Open Space Committee Mr. Allen Bryer of 187 Copeland Drive came forward and introduced himself and explained why he wanted to volunteer to serve on the Open Space and Recreation Committee. The Board had no questions and thanked him for volunteering and being very active in Town Meeting and Select Board meetings. Motion: To appoint Allen Bryer to the Open Space and Recreation Committee to an unexpired term to expire on December 31, 2019. (Schoonveld/Aptowitz) Passes 5:0 3. Discussion and Consideration of 18-Month Parking Changes on Old Colony/Thomas Street Mr. Lee Azinheira was present. He explained that he would like to move parking spaces 153-158 from Old Colony Way to Thomas Street during the construction period. Mr. Dumas added that after the parking study from Nelson Nygaard this may be a permanent recommendation. Chairman Trowbridge recommended this cost be passed on to the developer. Motion: To approve the temporary relocation of commuter parking spaces numbered 153 through 158 from Old Colony Way to Thomas Street for 18 months during construction as presented. (Schoonveld/Aptowitz) Passes 5:0 4. Discussion of Black Earth Compost LLC — Residential Compost Pickup Mr. Azinheira stated that many towns are allowing this service in Town and simply providing a link for residents to sign up, as there is no cost to the Town. Mr. Rhein explained the program stating this would reduce the amount of tonnage of trash if homes began to place food scrapes into these bins. The company collects the materials and then returns compost to use in gardens. Mr. Azinheira confirmed that Sharon has found savings in the reduced tonnage of trash. Mr. Azinheira stated a vote was not needed, but just wanted a consensus from the Board to proceed. S. Discussion and Consideration of K9 Officer Job Description Chief Sellon was present and stated that this approved job description was needed to proceed applying for grants to be able to help fund getting a K9 for the police department. Chairman Trowbridge asked if it was reviewed by Human Resources and Chief Sellon confirmed that it had been. The Select Board asked a few additional questions. Motion: To approve the K9 Officer job description. (Schoonveld/DelVecchio) Passes 5:0 6. Discussion and Consideration to Abate Ambulance Receivables from Fiscal Years 2006-2016 Mr. Stanbrook stated that each year this has been a management comment by the external auditors. He explained that these amounts are considered uncollectible because the vendor had billed the gross amount for ambulance service and the healthcare provider did not pay the gross amount. The difference cannot be billed, in most cases, to the patient due to health insurance regulations and these amounts are not collectible. The vendor has been instructed to not bill the gross amount. The number of write off amounts should be reduced going forward. The Select Board asked a few questions. Motion: To abate the ambulance receivables from fiscal years 2006-2016 totaling $568,570.52. (Schoonveld/Aptowitz) Passes 5:0 Select Board Meeting Minutes April 17, 2019 7. discussion and Consideration of First Amendment to the Regional 911 Emergency Communications District Agreement between the Towns of Mansfield, Norton, Easton and Foxborough Massachusetts Chairman Trowbridge stated this amendment deletes the location of 50 West Street where the district was planned to be. Motion: To approve the First Amendment to the Regional 911 Emergency Communications District Agreement between the Towns of Mansfield, Norton, Easton and Foxborough Massachusetts. (Schoonveld/Aptowitz) Passes 5:0 8. Consideration to Sign Documents for a Short-term Note This item was taken out of order and completed as the first item on the Boards agenda so that the Town Clerk, Marianne Staples could be present to sign. Mr. DelVecchio recused himself and left the room for the vote. Motion: To sign the short term borrowings totaling $2,580,000. (Schoonveld/Aptowitz) Passes 4:0 9. Consideration of Commercial Parking Lot License for MMAS at 888 South Main Street Chairman Trowbridge stated that Mr. Kenneth Butler has been running the lot for the previous owner Mr. Souza so this is more like a renewal and not a new license and suggested waiving the $6 per fee spot. Mr. Schoonveld asked how these licenses affect the assessment value of the properties. Motion: To approve the commercial parking lot license for MMAS located at 888 South Main Street and to waive and not charge the new facility application $6 per space fee. (Schoonveld/Rhein) Passes 5:0 10. Insurance Update — Select Board Member Schoonveld Mr. Schoonveld provided an update on behalf of himself, Brian Eagle from Finance Committee and Lynn Cavicchi School Committee. He explained what the insurance task force accomplished and then recommended the creation of a Health Insurance Subcommittee due to healthcare and retirement making up over ten percent of the budget. 11. Consideration and Approval of Town Election Warrant Motion: To approve the Town Election Warrant. (Aptowitz/DelVecchio) Passes 3:0:2 Chairman Trowbridge and Mr. Schoonveld both abstained as they are on the Election Warrant. 12. Discussion of Articles by Select Board for Town Meeting and Potential Vote Mr. Stanbrook stated there have been a few changes since the last meeting. He stated that the Planning Board will pass over Article 36 and is still waiting for final approval from Town Counsel so the document is still in draft form. 13. Discussion of North Main Street Fire Station and West Street Police Station Use Mr. Dumas stated there is a meeting scheduled for Monday, April 22Id with a consultant to discuss 50 West Street. 14. SEMRECC Update from Town Manager Chairman Trowbridge stated there has been no change since last Wednesday, but noted it was a great meeting last week with all four towns and things are moving and progressing very well amongst everyone. 15. Budget Update Mr. Dumas stated that the final draft budget has been sent to legal counsel and will be ready for Town Meeting. He then thanked the Finance Committee and School Committee for their help on closing the budget gap. Mr. Stanbrook stated that the updated draft of the budget is on the website. 16. Resident Questions and Comments There were no resident questions or comments. 17. Review and Approve Consent Agenda Select Board Meeting Minutes April 17, 2019 All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a) Approval of Select Board Meeting Minutes for: • April 3, 2019 b) Vote To Approve Warrants: • Town Vendor Warrant No. 19041T in the amount of $3,470,219.05 • Electric Vendor Warrant No. 19041E in the amount of $88,754.53 • Town Vendor Warrant No. 19042T in the amount of $309,303.74 • Electric Vendor Warrant No. 19042E in the amount of $1,644,428.95 • School Vendor Warrant No. 19042S in the amount of $644,226.81 c) Permits and License • Consideration of Banner Application for Mansfield Park and Recreation • Consideration of 2019 Drainlayer's License for Brunelle Contracting LLC. • Consideration of Hackney Driver's License for Roger Avery • Consideration to Reappoint D. Austin Horowitz to SRPEDD for a one year term to expire on May 22, 2020 • Consideration of Event Application for Loco Sports, LLC for the L.L. Bean Flannel 5k on September 22, 2019 • Consideration of Event Application for Mansfield Youth Football and Cheer on September 28, 2019 • Consideration of Banner Application for Mansfield Youth Football and Cheer d) Proclamations Motion: To reappoint D. Austin Horowitz to SRPEDD for a one year term to expire on May 22, 2020. (Schoonveld/Aptowitz) Passes 5:0 Motion: To approve the consent agenda. (Schoonveld/Aptowitz) Passes 5:0 18. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 19041PT in the amount of $369,691.66 Motion: To approve Town Payroll/Town Medicaid Payroll 19041PT in the amount of $369,691.66. (Schoonveld/Rhein) Passes 4:0:1 (Aptowitz Abstained) • Town Deductions Vendor Payroll 19041TV in the amount of $112,718.78 Motion: To approve Town Deductions Vendor Payroll 19041TV in the amount of $112,718.78. (Schoonveld/Aptowitz) Passes 5:0 • Town Payroll/Town Medicaid Payroll 19042PT in the amount of $361,698.43 Motion: To approve Town Payroll/Town Medicaid Payroll 19042PT in the amount of $361,698.43. (Schoonveld/DelVecchio) Passes 4:0:1 (Aptowitz Abstained) • Town Deductions Vendor Payroll 19042TV in the amount of $111,457.71 • Motion: To approve Town Deductions Vendor Payroll 19042TV in the amount of $111,457.71. (Schoonveld/Aptowitz) Passes 5:0 • School Payroll/School Medicaid Payroll 19042PS in the amount of $1,688,483.73 Motion: To approve School Payroll/School Medicaid Payroll 19042PS in the amount of $1,688,483.73. (Schoonveld/Aptowitz) Passes 5:0 • School Deductions Vendor Payroll 19042SV in the amount of $453,308.28 Motion: To approve School Deductions Vendor Payroll 19042SV in the amount of $453,308.28. (Schoonveld/Aptowitz) Passes 5:0 19. Correspondence • Letter from Xfinity about Acorn TV • Invitation to Eagle Scout Court of Honor for Patrick Dalton • Amtrak 2019 Vegetation Control Program Mr. Schoonveld read a summary of the above correspondence items. 20. Town Manager's Report Mr. Dumas updated the Board on several items. The first is that the snow deficit is $99,605.19. Mr. Dumas provided an update on the improvements that have been made to the Xfinity Center and the license will be on the next Select Board Meeting Minutes April 17, 2019 Board's agenda for approval. Mr. Dumas updated the Board on several meetings that are happening as well as road work and landscaping being completed by DPW this season. 21. Select Board Member's Questions and Comments Mr. Rhein summarized the webinar about downtowns and the idea that events take a lot of resources and a Downtown can be pretty, but if there is nothing for people to do, then they will not come. He then suggested a contest to name the park behind Jimmy's and Chairman Trowbridge thought it may be nice to name it after someone who has served the Town. He noted some items that needed to be taken care of including pot holes on Route 140 and a dead tree hanging over the guardrail, but not sure if it is State property or not. Lastly, he noted there are 450 people signed up for the clean-up event on April 27th and there is still time to register. Mr. Schoonveld on Animal Control and use of shelter being a private enterprise and Mr. Dumas answered that the concerns for the Friends of the Animal Shelter have are valid and there are still items to work out before bringing a proposal forward. He then asked if there are any large state road projects planned for Mansfield. Mr. Dumas answered not in 2019. He then commented that he has had lots of positive feedback about increasing the senior tax work off amount. Mr. Aptowitz asked if the new public safety building was on schedule. Mr. Dumas answered that it was and the planning of the move has been ongoing for months. Mr. Aptowitz then stated that ribbon cutting for MFN is planned for May 111h and the public is welcome to attend. Mr. DelVecchio stated that he was happy to hear about the street light renovations for the Downtown. He was happy to see things happening around Town that the Board was once told could not happen. 22. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 23. Enter into Executive Session and Not Return to Open Session under Exemption No. 3 and No. 6, M.G.L. Chapter 30A, Section 21- To discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares. To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on negotiating position of the public body Approval of Executive Session Minutes for April 3, 2019 Motion: To enter into Executive Session and Not Return to Open Session under Exemption No. 3 and No. 6, M.G.L. Chapter 30A, Section 21 to discuss strategy with respect to collective bargaining or litigation if an open meeting may have a detrimental effect on the bargaining or litigating position of the public body and the chair so declares and to consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on negotiating position of the public body and to approve Executive Session Minutes for April 3, 2019 at 8:21PM. (Schoonveld/Aptowitz) Passes 5:0 Roll Call Vote: Chairman Trowbridge —Aye Mr. Schoonveld —Aye Signature Mr. Aptowitz—Aye Mr. Rhein —Aye Mr. DelVecchio—Aye Minutes prepared by Carrie Champagne Select Board Meeting Minutes April 17, 2019 Date