Loading...
HomeMy WebLinkAboutBOS 01/16/2019Select Board Meeting Minutes January 16, 2019 Present: Mr. Michael Trowbridge, Chairman; Mr. Jess Aptowitz, Vice -Chairman; Mr. Steve Schoonveld, Clerk; Mr. Frank DelVecchio and Mr. Neil Rhein. Mr. Kevin Dumas Town Manager was also present. TOWN RECEIVED 1. Call To Order Select Board Meeting- Pledge of Allegiance CC ER/fS OFFICE Chairman Trowbridge called the meeting to order at 6:31PM. He reminded everyone that the lft&kjwa� b�ln50 broadcast live and taped for future broadcast on Mansfield Cable. He asked if there were any me of the audience recording, to which the Chairman acknowledged that Mansfield News would be recghJ; TSA y ELD 1S 2. Consideration of Event Application for the Field Of Honor from May 18, 2019 to June 15, 2019 at Keach Memorial Ms. Jeri Rumsis came forward and thanked the Board for their consideration and then she introduced all the members of the Field of Honor Committee that were present. Ms. Rumsis stated that there were no expected changes to the event and she then provided details on the different contributions the Committee made the past year. Each of the Select Board members thanked them for their hard work and all that they accomplish. Motion: To approve the event application for the Field of Honor from May 18th to June 15th, 2019 at Keach Memorial. (Schoonveld/Aptowitz) Passes 5:0 3. Update from the Audit Committee Mr. Aptowitz stated that the Comprehensive Annual Financial Report (CAFR) C is not a requirement and only a few communities in the Commonwealth prepare these reports that go above and beyond. The Town has received rewards and positive sanctions from the Government Finance Officers Association (GFOA). Mr. Aptowitz thanked Mr. Stanbrook for his top financial records and stated the Town is in good financial shape. He noted that the management comments are being addressed. Mr. Stanbrook noted that there will always be comments. Mr. Michael DeSantis, Vice Chair of the Audit Committee and member of the Finance Committee was present and stated that Powers and Sullivan does a great job and they were looking into ways to address the management comments. Motion: To accept the reports and audit as presented. (Aptowitz/Schoonveld) Passes 5:0 4. Update from Chief Sellon on the Police Departments Progress on Projects Chief Sellon updated the Board on the accreditation process for the department which was progressing and the first part of the process was complete. Chief Sellon then updated the Select Board on a second project which was applying for three grants for a K9 unit for Mansfield. The dog would be most helpful responding to any possible situations at the Xfinity Center or at the Mansfield schools. The Select Board asked a few questions that Chief Sellon answered. 5. Consideration of Kostas Loukos, to serve on the Conservation Commission Chairman Trowbridge noted that he had applied for Finance Committee and Planning Board at the last Select Board meeting, but was not appointed. Motion: To appoint Kostas Loukos to serve on the Conservation Commission for an unexpired term to expire on December 31, 2022. (Schoonveld/Aptowitz) Passes 5:0 6. Consideration to Reappoint Christopher McCluskie to the Open Space Committee Motion: To reappoint Christopher McCluskie to serve on the Open Space Committee for an unexpired term to expire on December 31, 2019. (Schoonveld/Aptowitz) Passes 5:0 Select Board Meeting Minutes January 16, 2019 7. Discussion and Consideration of Marijuana Application Filing Fees Mr. Dumas noted that currently there is not a fee set by the Town and many surrounding communities do not have a fee. He stated that North Attleboro has a $300 application fee and a $3000 licensing fee and the Town of Wareham has a $5000 fee. Mr. Rhein asked if there was a limit set by the State. Chairman Trowbridge answered that it needs to be reasonable and cannot be any more than the cost it would be to the Town. Mr. Dumas stated that the North Attleboro fee seemed reasonable. Mr. Schoonveld noted that legal fees are part of the justification, and it is not seen in other types of licenses. Mr. Aptowitz agreed and noted it was not part of the retainer. Motion: To establish a $300 application fee and $3,000 license fee for retail marijuana licenses subject to review by Town Counsel and any research that the Town Manager collects. (DelVecchio/Rhein) Passes 5:0 8. Discussion of North Main Street Fire Station and West Street Police Station Use Mr. Dumas stated there was no update. 9. SEMRECC Update from Town Manager Mr. Dumas stated that Mr. Rob Verdone provided an update that due to the government shutdown the FCC is not working and this impacts SEMREC. The FCC issues the license and this could impact the progress if the shutdown continues. 10. Budget Update Chairman Trowbridge stated that this will be an ongoing item. Mr. Dumas stated this will be included as part of the weekly update as well. Mr. Dumas stated that originally the budget was $2 million away from being balanced at the start of budget season. As he has met with departments, items have been trimmed and the number has been reduced to $1.1 away from being balanced. 11. Resident Questions and Comments Mr. Alan Bryer of Copeland Drive came forward and stated that he enjoyed the Select Board meetings in 2018 and thought the Board was professional and extended that to the Town Manager. He stated he was excited about the upcoming Master Plan and where would he find information about meetings. Mr. Dumas answered that it will be on the website, Facebook and published in Mansfield News and the Sun Chronicle. He added that enough notice of public meetings with locations will be provided. 12. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a) Approval of Select Board Meeting Minutes for: • January 2, 2019 b) Vote To Approve Warrants: • Town Vendor Warrant No. 19028T in the amount of $526,696.53 • School Vendor Warrant No. 190285 in the amount of $390,712.42 • Town Vendor Warrant No. 19029T in the amount of $1,594,400.49 • Electric Vendor Warrant No. 19029E in the amount of $2,234,907.35 c) Permits and License • Consideration of Banner Request for Mansfield Girls Softball Association for the weeks of March 4 -March 17, 2019 • Consideration of Banner Request for Mansfield Recreation for Arts and Craft Show for the weeks of November 11-17,2019 • Consideration of Banner Request for Mansfield Recreation for Halloween Parade for the weeks of October 14-25, 2019 • Consideration of Banner Request for Mansfield Recreation for Duck Race for the weeks of June 10-21, 2019 Select Board Meeting Minutes January 16, 2019 • Consideration of Banner Request for Mansfield Recreation for Fishing Derby for the weeks of April 19 -May 10, 2019 • Consideration of Banner Request for Mansfield Recreation for Summer Camp for the weeks of March 4-15, 2019 and May 20-31, 2019 • Consideration of Banner Request for Mansfield Women of Today for Touch -A -Truck Event for the weeks of September 9-23, 2019 • Consideration of Banner Request for Mansfield Women of Today for Holiday House Tour for the weeks of November 4-18, 2019 • Consideration of Banner Request for Friends of the DIC for Holiday Fair for the weeks of October 25 — November 9, 2019 • Consideration of Event Application for Annual Car Swap Meet and Auction at Xfinity Center May 10-12, 2019 • Consideration of Event Application for Mansfield High School Booster 5k on June 9, 2019 pending routing through Public Safety • Consideration of 2019 Drainlayer's License for Riccio Excavation Co. d) Proclamations Motion: To approve the consent agenda.(Schoonveld/DelVecchio) Passes 5:0 13. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 19028PT in the amount of $365,248.14 Motion: To approve Town Payroll/Town Medicaid Payroll 19028PT in the amount of $365,248.14. (Schoonveld/DelVecchio) Passes 4:0:1(Aptowitz Abstained) • Town Deductions Vendor Payroll 19028TV in the amount of $113,788.42 Motion: To approve Town Deductions Vendor Payroll 19028TV in the amount of $113,788.42. (Schoonveld/DelVecchio) Passes 5:0 • School Payroll/School Medicaid Payroll 19028PS in the amount of $1,616,542.38 Motion: To approve School Payroll/School Medicaid Payroll 19028PS in the amount of $1,616,542.38. (Schoonveld/DelVecchio) Passes 5:0 • School Deductions Vendor Payroll 19028SV in the amount of $525,851.69 Motion: To approve School Deductions Vendor Payroll 19028SV in the amount of $525,851.69. (Schoonveld/DelVecchio) Passes 5:0 • Town Payroll/Town Medicaid Payroll 19029PT in the amount of $344,583.11 Motion: To approve Town Payroll/Town Medicaid Payroll 19029PT in the amount of $344,583.11. (Schoonveld/DelVecchio) Passes 4:0:1(Aptowitz Abstained) • Town Deductions Vendor Payroll 19029TV in the amount of $104,791.05 Motion: To approve Town Deductions Vendor Payroll 19029TV in the amount of $104,791.05. (Schoonveld/DelVecchio) Passes 5:0 • Town Payroll/Town Medicaid Payroll 19029PTSUP in the amount of -$52.03. Motion: To approve Town Payroll/Town Medicaid Payroll 19029PTSUP in the amount of -$52.03. (Schoonveld/DelVecchio) Passes 5:0 • Town Deductions Vendor Payroll 19029TVSUP in the amount of -$8.73. Motion: To approve Town Deductions Vendor Payroll 19029TVSUP in the amount of -$8.73. (Schoonveld/DelVecchio) Passes 5:0 14. Correspondence • Letters from Verizon Fios of Programming Change • Letter from Massachusetts State Lottery Commission of KENO Monitor at Simple Amenities • Letter from Troop 51 of Eagle Court of Honor Invitation for Samuel F. Donnellan, Benjamin D. Newcomb and Dheeraj R. Valluru Mr. Schoonveld read a summary of the above correspondence items. Select Board Meeting Minutes January 16, 2019 15. Town Manager's Report Mr. Dumas updated that Franklin Street will have water shutoff for approximately four to five hours on January 17th to replace a broken hydrant. He stated that the early voting reimbursement from the State was $5,632.04. Tree cutting and clearing will begin on East Street for the intersection improvement project and there will be a new entrance to the Mansfield Green. He then stated that the Town received a $2.8 million grant approval from MASS DOT for the project on School Street from Spring Street to West Street. Mr. Dumas then provided new GATRA rates that go into effective on Feb 4, 2019. He then noted that the Town will be submitting for a grant for completing the rest of the multiuse path for Old Colony Way which continues across Court Street and a proper crossing on East Street. Lastly, Mr. Dumas asked the Board for feedback on the draft of the website that was sent. 16. Select Board Member's Questions and Comments Mr. DelVecchio thanked the Chair for a great meeting and had no further questions or comments. Mr. Aptowitz stated the cell phone service in East Mansfield was getting worse and calls are lost. He stated he was worried that people do not have home phones and would not have the means to make a call in an emergency. Mr. Dumas answered that he is working with a Mansfield Cable Access for a cell tower at their location because an additional cell tower is needed to fix this problem. Mr. Aptowitz asked the Board to prepare the annual review for Mr. Sollecito within the next two weeks. Lastly, he noted that the MMA Conference was this weekend. Mr. Schoonveld stated he was looking forward to the MMA Conference and then updated the Board on SMHG. Mr. Schoonveld noted that MIAA is having a lunch at MMA on Saturday. Mr. Schoonveld then thanked Mr. Dumas for the information on the senior tax program and noted that the Town of Mansfield is low compared to surrounding communities. Mr. Rhein commended Mr. Dumas for finding the grant opportunity. Mr. Rhein then asked if the parking meeting had been scheduled. Mr. Dumas answered that that the meeting invitation will be coming. Mr. Rhein then asked about scheduling a Downtown Advisory meeting and Mr. Dumas noted that it is on his agenda. Mr. Rhein then stated an observation about budget and when the public hears the word deficit they think people are going to be cutting staff and services. Mr. Dumas stated the better word to use is a shortfall based on all the department requests that they consider to be important for their department. Mr. Rhein then noted that the Community Services Awards Committee has decided to extend the deadline for nominations for the youth categories through next Friday, January 25th because there were no nominations. Lastly, Mr. Rhein stated that there has been a bill requested for a five cent deposit on nip bottles. Chairman Trowbridge asked that Mr. Rhein look into what other Towns have sent into the State to show support and add it to the next agenda for the Select Board consideration. Chairman Trowbridge stated that Ms. Helen Taylor passed away and there was a moment of silence for her. He then stated that he was keeping the Taylor family in his thoughts and prayers. 17. Any items not anticipated by the Chair 48 hours prior to this meeting There were no items. 18. Adjourn Motion: To adjourn the January 16, 2019 Select Board meeting at 7:58PM. (DelVecchio/Aptowitz) Passes 5:0 Minutes prepared by Carrie Champagne Select Board Meeting Minutes January 16, 2019 �® 6 Date