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HomeMy WebLinkAboutMBC 12/13/2018Municipal Building Committee Meeting Minutes December 13, 2018 Present: Chris Paquin, Chairman Bob Barry, Vice -Chairman Evan Epstein, Member Doug Annino, Member Ron Sellon, Associate Member Neal Boldrighini, Associate Member Also Present: Mike Ahern, OPM/Public Buildings Greg Joynt, KBA Lee Azinheira, DPW Director Kevin Dumas, Town Manager James Puleo, FD Joe Milani, KBA Ned Cooke, CotW Not Present: Maureen Doherty, Member Mark Cook, Associate Member Minutes Clerk: Christopher P. Walsh Mr. Paquin noted a quorum present at 6:31 pm. RECEIVED TOWN CLERKS OFFICE I819 JAN -8 A c 36 MANSFIELD MAS5AGHUSETTS' Mr. Ahern asked Chairman Paquin if he would take agenda items number 7 and 12 out of order so that Mr. Cooke could speak on appliances and Mr. Dumas could speak about COA feasibility study. Agenda items number 7 and 12 were taken out of order. 1. Committee Meeting Minutes for Approval: - 2018.11.01 The committee went over the November 1st minutes and approved them as written. Motion: Approve the November 1, 2018 minutes (Paquin/Epstein; Annino abstains). Vote is 4-0-1 2. OPM Report: Mr. Ahern went over the following highlights for November Public Safety — Site: Asphalt binder placed. Building perimeter concrete Aprons complete. Sewer re- testing in process. Domestic Water & Fire service tests complete. Granite Curbing Installed. Public Safety— Building A: 1st floor plumbing, fire sprinklers, electrical and HVAC roughs continue. 2nd floor plumbing & electrical rough inspections complete. HVAC ducts tested, Sprinkler rough complete. Stairway No. 1 stair pan concrete placed. Cell bunks and benches poured and finished. First and second floor interior walls framed; 2nd floor sheetrock I I P a g e M B C M e e t i n g M i n u t e s D e c e m b e r 1 3, 2 0 1 8 started. First and second floor Windows installation complete. Exterior Brick work complete. Multiple roof levels in varying stages of completion. Public Safety— Building B: Interior walls insulation and sheetrock complete. Plumbing and Electrical rough inspections complete. Fire sprinklers and HVAC roughs complete. Brick veneer nearly complete. Mr. Ahern then went over the projected highlights for December. DPW: Completion of Punch List. Warranty items addressed. Public Safety: Building A rough M -E -Ps to be completed. Building B Sprinkler and HVAC roughs to be completed. Buildings A & B Gypsum Wall Assemblies installation continues. Fiber cement siding installation to begin. Procurement for furniture, appliances and other FFE items will begin. Jail cell door installation. Mr. Ahern noted the latest schedule and narrative has been uploaded to FTP. Presently the contractor is about 7 days behind schedule but the contractor believes it will fall back in line as they progress. Mr. Ahern mentioned that the foundations for the relocated traffic signals and intersection realignment are scheduled to start next week. Mr. Barry asked if the plans could be uploaded to the FTP site signals for the members. Mr. Ahern will get them uploaded. 3. Proposed or Upcoming Changes/Change Orders/CCDs From the OPM report, Mr. Ahern went over Change order 018 in detail and explained CCD 032, 033, and 034 as have been recently issued. • Change Order 018 - $33,856 total. o This change order involves PCOs 133, 136112 (reduced cost — additional wiring), 145, 148, and 149 (AFIS machine). • CCD 032 — Electrical Revisions canopies o Delete 3 charging stations at carport on L3.01 & E0.02. Delete bollards, wiring, work boxes, devices; extend conduit up to top of nearest adjacent column terminate with a 1 box with a pull string/ring for future use • CCD 033—Conduit and Pull Boxes o Provide conduit and pull boxes in RRFI 295, pull boxes to be supplied by Owner • CCD 034—Additional Radio Outlet Requests o Proceed with sketches SKE-93, SKE-95, SKT-019, SKT-021 Mr. Ahern is working with the MIS department to come up with quote on Computer/IT. Mr. Ahern also brought up additional fiber splicing and mentioned that he may need 18 fiber pairs to pick up the old police/fire station, which may reflect an additional cost. Mr. Ahern didn't have a cost until the network cabling was looked into to see what's available presently and what will need to be added. Mr. Ahern stated that this wasn't a cost carried in the budget and was asked to give a best guess as to the costs that could be associated and mentioned between ($5000 to $25000), but this is only a guess until additional information is obtained. When asked, Mr. Ahern is unsure about the extent of splicing. Mr. Ahern asked Mr. Joynt if he see's anything coming up as unanticipated cost and Mr. Joynt replied that presently we have a proposal request that currently exists for the electric room ceiling that may 2 1 P a g e MBC Meeting Minutes D e c e m b e r 1 3, 2 0 1 8 have been a miss on the plans, but is being reviewed. Mr. Milani stated that when jobs are winding down many contractors will look to send in change orders to attempt to get more money or if they missed something, but preformed the work, and generally this is the case on most projects. Mr. Barry questioned about the time of notification from when the work was done for the contractor to bring it to the owners attention and Mr. Milani stated that there is a section of the contract that clearly addresses this item. Mr. Milani just wanted the committee to be aware of what they have experienced on other projects. Motion: Approve Change order 018 for total of $33,854 (Paquin/Epstein). Vote is 5-0. 4. Project Budget and Contingency Log Update Mr. Epstein asked about where the FF&E items are in the budget and Mr. Ahern stated they are included under item 8. The committee had an earlier extended discussion that they were running at a $12,000 deficiency according to the contingency budget. Mr. Ahern went over the project contingency log, but added a guard rail for $5000 to unexpected construction costs. Mr. Ahern will have guard rail put in fish and game, in conjunction with removing landscaping. The guardrail at the Fish and Game wasn't in the contractor's scope but will be added by the town to get it completed this year, whereas we feel it's a safety issue presently. Radiant heat manifolds for $8000 were added. 5. Monthly Invoices w/Application for Payment Approved by KBA and OPM Mr. Ahern provided the monthly invoices for the following: BBBC, Comcast, EJ USA Inc., Gatehouse Media, HAKS, KBA, Ocean State Meter Services & Supply, and SIGNET Electronic Systems Inc. Motion: Approve monthly invoices with total of $1,317,313.11 (Paquin/Annino). Vote is 5-0. 6. Updated Punch list /Warrantee log update -Phase 1 DPW Some items are outstanding on warranty list, including fixing water leaks, putting Town of Mansfield seals up, etc. Mr. Joynt feels other items on punch list have been addressed. Mr. Milani brought up the next quarterly inspection of fire system, and performing an 11 month walk through in January (warranty walk-through). 7. FF & E: Furniture, Appliances, Specialty Equipment, Radio Remotes Ned Cooke sought four vendors, two of which (Lampco and Advantage) were responsive. Mr. Cooke mentioned breaking up the package in two categories for the sake of the discussion being the standard appliances and the FD kitchen appliances. Mr. Ahern stated that he uploaded the cut sheets to the FTP site on both the KBA recommended appliances and some alternatives that were substituted as equal by the vendors. Mr. Cooke mentioned that Lambco was presently the lowest cost whether or equals or as specified are purchased. Mr. Cooke did an in-depth review and some of the items these vendors had listed as or equal. Mr. Cooke mentioned the consequences of choosing one vendor over another (i.e. post -prices, Lambco only supplying the gas oven and Advantage not suppling a price on a specified unit. etc.). Mr. Ahern said they were getting pretty much what is in the original specification with some 3 1 P a g e M B[ M e e t i n g M i n u t e s D e c e m b e r 1 3, 2 0 1 8 substitutes, models changed from when originally specified, that the FD seems ok with. Mr. Ahern mentioned that the original oven was specified as an electric unit by the model number but the rough in was set for gas and the cost difference between the electric and gas unit would be a wash and suggested to stay with what the FD requested as a gas unit. Chief Boldrighini explained his reasoning as to the appliances and his choice as to the refrigerators, specifically for 24/7 use and food volume. The committee discussed the price implications of the refrigerators, and agreed with Chief Boldrighini. Mr. Ahern requested an authorization so he can seek a vendor quickly whereas he has to get these on order and he has already supplied the GC the cuts sheets for the oven and cooktop for fabrication. Motion: Give Mr. Ahern to seek a vendor, review specs with FD/PD, and not exceed $40,235 for equipment (Barry/Epstein). Vote is 5-0. Mr. Ahern went over the materials from the Fire Department's safety package (washer, dryer, and extractor) and explained the costs for some of them. The higher costs, than what was originally budgeted, again were a change in model numbers and upgrades to meet NFPA new guidelines. These units help prevent cancer-prevention/mitigation (particularly for gear they wear) and to comply with OSHA regulations. The committee discussed the implications regarding town insurance savings in the long-term by having documented cleaning of the gear if necessary for insurance purposes. Mr. Paquin was assured all the other requirements were met. Mr. Ahern said total cost for this equipment is is $27,493 and is about $10K over budget in that line item. Motion: Purchase the Fire Safety equipment for $27,493 (Paquin/Epstein). Vote is 5-0. Mr. Ahern will be coming back with IT & Furniture. Mr. Ahern mentioned handheld remotes that were purchased for the police side of the building for the 2 -way radios for the approx. amount of $1,500.00. 8. MBC Meeting Dates 2019 Memo from Chairman Paquin In 2019, first meeting will be January 7, 6:30 pm on a Monday. The other dates are on the memo, but the only potential conflict is September. A new vote on chairman/vice chairman will be held. 9. Update on Overhead Doors Mr. Ahern mentioned switching to different manufacturer for the public safety building away from Wayne Dalton due to the leaking issues. Wayne Dalton has a factory fix with a tape on gasket material in between the doors. Mr. Ahern hasn't seen leaking yet. 10. Update from KBA on Granite Memorial Around Flagpole Mr. Ahern mentioned waiting for final drawings (for dimensions) to place order. My Joynt feels they were already completed but will follow up ASAP. Mr. Ahern stated he needs to get this ordered ASAP so it's available for the walkway installation. 11. Schedule Walk Thru with Committee for Public Safety Building Mr. Paquin is assuming select board will look for update on status of building. Mr. Paquin is asking for members' schedules to do a site -walk in January or February, preferably on a Saturday. Mr. Paquin and the committee tentatively planned for a walk-thru on February 2 at 9 am, inviting the select board members. The walk-thru will help prepare a presentation in March. Mr. Ahern will notify Mr. Dumas and Mr. Trowbridge of the plan. 4 1 P a g M BC Meeting Min u t e s December 13, 2 0 1 8 12. RFQ for Police Station Reuse for COA Feasibility Study Discussion Mr. Dumas mentioned a $25,000 earmark in the state budget to do evaluation on re -utilizing the existing police department building and converting it to a COA/Recreation facility. Evaluation will be whether it can be reused for a Council on Aging facility and possibly some recreation activities. Mr. Dumas emphasized that this project could strengthen community ties and bridge generational gaps. Mr. Ahern gave out his draft RFQ and asked the committee members to review and respond no later than December 21, 2018 with comments. Mr. Cooke and Mr. Dumas left the meeting at 7:24 pm 13. Capital Projects Updates, Memorial Hall, and HS Curtin Wall High School Curtin Wall: Mr. Paquin mentioned activity on curtain wall, including some items moved forward (bids, addendum). Mr. Paquin will send out email to Superintendent Murphy advising the MBC is involved and that the committee must sign off on requisitions. The financing has been secured from MSBA. Mr. Barry offered to be the Liaison between the committee and the school department for the Curtin wall project. The committee questioned the school awarding a bid to a contractor and concerns over (school security). The committee would like to get a review on what this work entails. Mr. Ahern stated he believes the school is hiring an architect to review security at the buildings and Chief Sellon stated he also believed that to be the case. u - rT[f1"Ine ORIF Mr. Ahern said windows have been removed for Memorial Hall, and window replacement is in third stage of a five stage process, and could wrap up by February 15t. Mr. Ahern mentions that plywood is being put in. Mr. Ahern said the entrance door will be fixed. 14. Other Items for Discussion Related to Municipal Complex Mr. Ahern gave sheets of the final submittal for the plaques to the committee. The plaques consist of the dedication plaque and the sheet showing the Maltese cross and FD/PD patches. Motion: Approve the shop drawing for the plaque (Annino/Paquin). Vote is 5-0. • Refer to first shop drawing from Signarama dated 11/28/18 with number of SD — 01 R2. • Also refer to second shop drawing from Signarama dated 12/12/2018 with number of SD - 20 R2. 15.Old/New Business Mr. Barry talked about delay in transformer, and Mr. Ahern talked to light department about it. Mr. Ahern said there appears to have been a mix up on the transformer and the ordered unit will not arrive until March, but he is working with the light department on a temp solution that should resolve the issue for the time being to everyone's satisfaction. Mr. Ahern feels this is resolved. 16. Adjourn Motion: Adjourn the December 13, 2018 meeting at 8:40 pm (Paquin/Annino). Vote is 5-0. mss• a�..2�® Signature Date 5 1 P a g e MBC Meeting Minutes Decein b e r 13, 2018