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HomeMy WebLinkAboutBOS 12/12/2018Select Board Meeting Minutes December 12, 2018 Present: Mr. Michael Trowbridge, Chairman; Mr. Jess Aptowitz, Vice -Chairman; Mr. Steve Schoonveld, Clerk; Mr. Frank DelVecchio and Mr. Neil Rhein. Mr. Kevin Dumas Town Manager was also resent. RECEIVED. 1. Call To Order Select Board Meeting - Pledge of Allegiance TOWN CLERKS OFFICE Chairman Trowbridge called the meeting to order at 6:30PM. He remindederV#e at Pf,,n1f1ting was being broadcast live and taped for future broadcast on Mansfield Cable. He aske h w#rett--a''ny members of the audience recording, to which the Chairman acknowledged that Mansfield NewsPf)RgP"7geDording. � )"* CHUSETTS 2. Public Hearing In Accordance with The Provisions Of Massachusetts Genera Yaws Chapter 138 Section 12, By The Select Board on the Application for a Transfer of License and Pledge of Collateral for Bertucci's Restaurant Corporation dba Bertucci's Italian Restaurant to Bertucci's Restaurant LLC dba Bertucci's at 6:30PM Mr. Schoonveld read the public notice for the record. Motion: To open the public hearing. (Schoonveld/Aptowitz) Passes 5:0 Mr. Bill Herron, General Manager of the Mansfield location came forward and stated that he has been with the company since 1992. He stated the company was bought in April and many locations were closed, but fifty nine restaurants remain open and this was a transfer of the license. The Board asked a few questions. There were no questions from the public. Motion: To close the public hearing. (Schoonveld/Aptowitz) Passes 5:0 Motion: To approve the transfer of license and Pledge of Collateral from Bertucci's Restaurant Corporation dba Bertucci's Italian Restaurant to Bertucci's Restaurants, LLC dba Bertucci's located at 280 School Street, Mansfield. (Schoonveld/Aptowitz) Passes 5:0 3. Presentation of Proclamation to Flint Farm Mr. Schoonveld read the proclamation, recognizing Flint Farm for being a working farm for one hundred and fifty years. Mr. Don Flint came forward to accept the proclamation. The Select Board congratulated him for the family's hard work and recognized the farm as an icon in Mansfield. Mr. Flint thanked the Board for the recognition. 4. Discussion and Consideration of Human Resource Specialist and Human Resource Assistant Job Descriptions Mr. Dumas introduced Ms. Jocelyn Lemaire the Director of Human Resources. Ms. Lemaire provided a summary of the two job descriptions. The specialist position would be responsible for the day to day supervision of the HR department, compliance, labor relations and investigations. This person would also be involved in the health and safety programs and the position would require a PHR Certification. The second position was an HR Assistant who would be doing administrative work that does not require a PHR Certification, but a qualified application would have one to three years of experience. The Select Board asked questions about the job descriptions. Motion: To approve the Human Resource Specialist and Human Resource Assistant Job Descriptions as presented. (Schoonveld/Aptowitz) Passes 5:0 S. Consideration of Michael Healey, Martha O'Connell, Luciana Rossignol, and Nancy Wall to serve on the Keep Mansfield Beautiful Committee (KMB) Ms. Wall and Mr. Healey introduced themselves. They both were seeking reappointment and described their contributions and service to the KMB Committee. Ms. O'Connell and Ms. Rossignol were not present. The Select Board asked a few questions of each candidate. Chairman Trowbridge stated that the other two candidates will be interviewed at the next meeting on January 2, 2019 and a decision will be made to fill the openings at that time. 6. Discussion and Consideration of Engineer II Job Description Mr. Lee Azinheira and Mr. Rick Alves were present. Mr. Azinheira provided a summary of the Engineer II job description. He stated that originally the plan was to hire an Assistant Engineer, but the department needs this Select Board Meeting Minutes December 12, 2018 Page 1 position to emphasize on field work that Mr. Alves does not have time for. This was a lower salary position than ,what had originally been budgeted for this fiscal year. Mr. Azinheira then stated that the job description has been updated for the Engineer II and would not require the engineering license. Chairman Trowbridge agreed that the position does not require the license and noted that Mr. Alves has saved the Town lots of funding over the years by doing engineering work in house. The Select Board asked a few additional questions. Motion: To approve the Engineer II job description as presented. (Schoonveld/Aptowitz) Passes 5:0 7. Discussion and Consideration of Common Victualler License for Three Good Guys, Inc. Mr. Farid Rifai, Mr. Marwan Zeidan and Mr. Antoine Zeidan the owners of Three Good Guys, Inc. were present. The business will be on School Street in the plaza with White's Bakery. Mr. Zeidan stated that they plan to open at the end of January and the franchise will be operated as a family business. The Select Board asked a few questions and welcomed them to Town. Motion: To approve the 2019 Common Victualler License for Three Good Guys, Inca pending routing through Town Hall Departments and Public Safety. (Schoonveld/Aptowitz) Passes 5:0 8. Discussion and Consideration of Common Victualler and Entertainment License for Harry's Place Mr. Harry Kelloway came forward and stated that he is going to run the cafe at the train station. The business name was changing from an LLC to a sole proprietor and that is why he was present tonight to apply for a new common victualler and entertainment license. The Board wished him well and commented that he runs a great business. Motion: To approve the 2019 Common Victualler License for Harry's Place pending routing through Town Hall Departments and Public Safety. (Schoonveld/Aptowitz) Passes 5:0 9. Discussion and Consideration of Lodging House License for Arboretum Realty Trust Mr. Barry Southworth introduced himself and stated that he has apartments on the North Shore for years and is purchasing the property at 121 North Main Street next week. Mr. Southworth explained that the property is currently licensed as a lodging house known as Trinity Place. Mr. Aptowitz asked what the difference was between a lodging house and apartments and Mr. Southworth explained they are smaller spaces, tenants at will and typically they stay a month at a time. Motion: To approve the 2019 Lodging House License for Arboretum Realty Trust pending routing through Town Hall Departments and Public Safety. (Schoonveld/Aptowitz) Passes 5:0 10. Discussion and Consideration of 2019 Annual Renewal of Class I License for Sterdon Auto Sales, LLC dba Station Chrysler Jeep of Mansfield Mr. Christopher Diaz came forward as manager of Station Chrysler Jeep. Chairman Trowbridge stated that Mr. Diaz was asked to come in person to discuss a letter the Board received from the State in regards to lemon law stickers that were not being placed on vehicles at the dealership when an audit was done in September. Mr. Diaz explained that at the time that audit was completed there was no one in the inventory manager position; he stated the position has been filled and are currently at 100% compliance and the responsibility is also on the sales department for meeting this expectation. Mr. Aptowitz stated that the company owns several dealerships and asked if there was a fine or ramification for this. Mr. DelVecchio asked what the process is and Mr. Diaz explained that cars whether they are new from the factory or being traded in need to have the sticker placed on them. Mr. Diaz explained that the other dealerships the company owns are also having more people involved so this step is not missed. Motion: To approve the 2019 Class I License for Sterdon Auto Sales, LLC dba Station Chrysler Jeep of Mansfield pending routing through Town Hall Department's and Public Safety. (Schoonveld/Rhein) Passes 5:0 11. Consideration of 2019 All Alcohol Retail License Renewal for GT Retail Inc., dba Wines and More Mansfield Attorney Ed Valanzola was present representing Wines and More. Mr. Valanzola provided a summary of what happened and why the change of manager application was not filed promptly. Mr. Valanzola stated the person who Select Board Meeting Minutes December 12, 2018 Page 2 was in charge of this was called for active duty. He noted that this has not happened at any of the other sixteen .stores and that there have been no previous violations. Mr. Valanzola stated they have since created a written policy that will be implemented at all the stores. Mr. DelVecchio commented that it is a frustration of this Board that notification of a change in manager does not come to the Board promptly and happens frequently. Mr. Aptowitz agreed with Mr. DelVecchio and thanked that person for their service but that there was no excuse for it happening. He explained that if the police had to respond they would be looking for an individual who is no longer with the company and stated there was no excuse. Mr. Schoonveld noted a month or two of not being notified would have been forgivable but he did not believe that six months without a manager on record was a simple oversight and that there was no excuse for it. Motion: To approve the 2019 All Alcohol Retail License Renewal for GT Retail Inc., dba Wines and More Mansfield pending routing through Town Hall Department's and Public Safety. (Schoonveld/Aptowitz) Passes 5:0 12. Discussion of North Main Street Fire Station and West Street Police Station Use Mr. Dumas did not have an update on the North Main Street Fire Station. Mr. Dumas stated that he will meet with the Municipal Building Committee on Thursday, December 13, 2018 as they are part of the process of the feasible study for the West Street Police Station. 13. SEMRECC Update from Town Manager Mr. Aptowitz asked for a budget update to confirm that the Town is having a cost savings despite the location going to High Rock instead of the West Street Police Station. Mr. Dumas confirmed there is still a cost savings. 14. Resident Questions and Comments There were no questions or comments from the public. 15. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Select Board may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a) Approval of Select Board Meeting Minutes for: November 28, 2018 b) Vote To Approve Warrants: • Town Vendor Warrant No. 19023T in the amount of $547,578.33 • Electric Vendor Warrant No. 19023E in the amount of $99,995.69 • Town Vendor Warrant No. 19024T in the amount of $1,435,779.30 • Electric Vendor Warrant No. 19024E in the amount of $2,175,911.69 • School Vendor Warrant No. 190245 in the amount of $373,981.61 c) Permits and License • Consideration of 2019 Wine and Walt License for Fair Winds and Following Seas Inc. dba Tedeschi Food Shop pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Common Victualler and Entertainment License for Great Woods Pizza Corp dba Great Woods Pizza and Grill pending routing through Town Hall Departments and Public Safety • Consideration of 2019 All Alcohol and Common Victualler License for D.G.P. & Sons, Inc. dba Jimmy's Pub pending routing through Town Hall Departments and Public Safety • Consideration of 2019 All Alcohol and Common Victualler and Entertainment License for Heymohn LLC dba Cibo Matto Caffee pending routing through Town Hall Departments and Public Safety • Consideration of 2019 All Alcohol Retail for Adhya Corp dba West Mansfield Variety pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Common Victualler and Entertainment License for Hangar 12 Restaurant LLC pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Common Victualler for CNC Yogurt Inc. dba Orange Leaf Frozen Yogurt pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Common Victualler License for Mariva Inc. dba D'Angelo Grilled Sandwiches pending routing through Town Hall Departments and Public Safety Select Board Meeting Minutes Page 3 ns-ramher 12. 2018 • Consideration of 2019 All Alcohol Inn Holder, Common Victualler, Early Sunday Alcohol Sales and Entertainment License for Vision Hampshire LLC dba Holiday Inn pending routing through Town Hall Departments and Public Safety • Consideration of 2019 All Alcohol, Common Victualler, Early Sunday Alcohol Sales, Automatic Amusement and Entertainment License for Blazin Wings, Inc. dba Buffalo Wild Wings pending routing through Town Hall Departments and Public Safety • Consideration of 2019 All Alcohol, Common Victualler and Entertainment License for Fresh Catch Seafood pending routing through Town Hall Departments and Public Safety • Consideration of 2019 All Alcohol Retail for JODAMI Liquors, Inc. dba Bristol Liquors pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Common Victualler and Entertainment License for K.D. Enterprises Inc. dba Stefano's Pizza and Subs pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Common Victualler License for Quan's Kitchen pending routing through Town Hall Departments and Public Safety • Consideration of 2019 All Alcohol, Common Victualler and Entertainment License GC Friday's Boston LLC dba TGI Friday's pending routing through Town Hall Departments and Public Safety • Consideration of 2019 All Alcohol Retail License for Route 106 Wines & Spirits Inc. pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Common Victualler and Entertainment License for Mansfield House of Pizza Inc. pending routing through Town Hall Departments and Public Safety • Consideration of 2018 Drainlayers License for Ed Hart Title V Service LLC • Consideration of Renewal Certification 2019 form to be submitted to the ABCC • Consideration of 2019 Common Victualler License for Juice on Main LTD pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Renewal of Class II Auto Dealer License for The Tire Man pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Renewal of Class II Auto Dealer License for Mansfield Motors pending routing through Town Hall Departments and Public Safety • Consideration of 2019 Renewal of Common Victualler License for COSI pending routing through Town Hall Departments and Public Safety d) Proclamations • Habitat for Humanity e) Board and Committee Reappointment • Consideration of Perry DiMascio to serve on the Open Space Committee for a one year term to expire on December 31, 2019 • Consideration of Evan Epstein to serve on the Municipal Building Committee for a five year term to expire on December 31, 2023 • Consideration of Matthew Cummings to serve on Zoning Board of Appeals for a three year term to expire on December 31, 2021 • Consideration of Elisabeth Garber -Miller to serve on Zoning Board of Appeals for a three year term to expire on December 31, 2021 • Consideration of Joan Brandt to serve on Animal Welfare Committee for a three year term to expire on December 31, 2021 Consideration of Ann Molina-Villella to serve on Animal Welfare Committee for a three year term to expire on December 31, 2021 • Consideration of Marianne Mackie to serve on Board of Library Trustees for a three year term to expire on December 31, 2021 • Consideration of Michael Weber to serve on Recreation Commission for a three year term to expire on December 31, 2021 • Consideration of Ed Westhaver to serve on Recreation Commission for a three year term to expire on December 31, 2021 • Consideration of Ken Buja to serve on Airport Commission for a three year term to expire on December 31, 2021 • Consideration of Lorilee Fish to serve on Non Profit Gift Fund Committee for a three year term to expire on December 31, 2021 • Consideration of Nancy Wall to serve on Non Profit Gift Fund Committee for a three year term to expire on December 31, 2021 • Consideration of Andrew Bank to serve on Board of Assessors for a three year term to expire on December 31, 2021 Motion: To approve the consent agenda. (Schoonveld/DelVecchio) Passes 5:0 16. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 19023PT in the amount of $462,017.57 Select Board Meeting Minutes Page 4 necember 12.2018 Motion: To approve Town Payroll/Town Medicaid Payroll 19023PT in the amount of $462,017.57. (Schoonveld/DelVecchio) Passes 4:0:1(Aptowitz Abstained) • Town Deductions Vendor Payroll 19023TV in the amount of $142,975.90 Motion: To approve Town Deductions Vendor Payroll 19023TV in the amount of $142,975.90. (Schoonveld/DelVecchio) Passes 4:0:1 (Schoonveld Abstained) • Town Payroll/Town Medicaid Payroll 19024PT in the amount of $375,117.61 Motion: To approve Town Payroll/Town Medicaid Payroll 19024PT in the amount of $375,117.61. (Schoonveld/DelVecchio) Passes 4:0:1 (Aptowitz Abstained) • Town Deductions Vendor Payroll 19024TV in the amount of $112,504.08 Motion: To approve Town Deductions Vendor Payroll 19024TV in the amount of $112,504.08. (Schoonveld/DelVecchio) Passes 4:0:1 (Schoonveld Abstained) • School Payroll/School Medicaid Payroll 19024PS in the amount of $2,041,637.68 Motion: To approve School Payroll/School Medicaid Payroll 19024PS in the amount of $2,041,637.68. (Schoonveld/DelVecchio) Passes 5:0 • School Deductions Vendor Payroll 19024SV in the amount of $659,688.48 Motion: To approve School Deductions Vendor Payroll 19024SV in the amount of $659,688.48. (Schoonveld/DelVecchio) Passes 5:0 17. Correspondence • Letter from Natural Resources Trust of Mansfield, Inc. for the donation of land from the Rolling Fields Village sub -division • Letter from Planning Board in regards to the sidewalks on York Road within the Forest Park subdivision • Letter from Bristol County Retirement System about FY2020 Appropriation • Letter from MassDOT of a National Bridge Inspection Standards Bridge Rating and Posting • Letter from Department of Conservation and Recreation about Fulton Pond Dam Mr. Schoonveld read a summary of the above correspondence items. The Board had some discussion on each item and Mr. Dumas, Town Manager is going to have further discussion with Town Departments. 18. Town Manager's Report Mr. Dumas stated that Mr. Shaun Burke would like to establish a parking sub -committee and that a member of the Select Board would be needed. Chairman Trowbridge stated that Mr. Rhein may want that committee as it relates to the Downtown Committee and Mr. Rhein agreed. Mr. Dumas then stated that he provided an update to the No Through Trucking" on Walnut and Maple Street in the Boards packet that he sent earlier. Mr. Dumas then stated that Ms. Josephine Madrazo has also been surveying surrounding towns on their senior tax work off program so that the findings can be presented to the Board. He also updated the Board that the Police Chief's car was hit and a new replacement will cost more than what insurance reimburses. Mr. Dumas then updated the Board that the Munis contract was signed. Mr. Dumas noted the Habitat for Humanity ribbon cutting would be taking place at 2pm on Thursday, December 13th and was open to the public. Lastly, Mr. Dumas stated that he met with the MBTA for the transit oriented overlay district and will be meeting with property owners tomorrow. 19. Select Board Member's Questions and Comments Mr. Rhein stated that Old Colony Way looks great and there is open area as well as additional parking and was a good compromise. Mr. Rhein asked for a preview of the new website. Mr. Rhein stated that the moratorium is in effect until June. Chairman Trowbridge confirmed the moratorium was in effect until June 30th and Mr. Dumas stated that there have not been any applications yet. Mr. Schoonveld asked if there was going to be a tax title sale of property in the spring. Mr. Dumas answered that it will be reviewed with Mr. Stanbrook. Mr. Schoonveld asked about the master plan and its process. Mr. Dumas answered that the draft RFP which outlines the process and states all the goals and details that will be looked into. Mr. DelVecchio stated that the public input becomes part of the process. Mr. Schoonveld noted that it is a lot of Select Board Meeting Minutes Page 5 December 12, 2018 money to spend and the Town needs to get a good return on its investment. Lastly Mr. Schoonveld noted that Ernest G. Cardillo passed away who was a WWII veteran and he wished his family well. Mr. Aptowitz stated the Audit Committee met and there are Management Comments that he would like to review with the Board at an upcoming meeting. He then added that MMED will meet on January 2"d starting at SPM, which will require an executive session. Mr. Aptowitz also stated that he met with Mr. Dumas about Munis and processing payroll in house. Mr. Schoonveld asked what is different today than ten or fifteen years ago. Mr. Aptowitz answered that it is all web based now, which makes it all less likely that all the data could be lost. Mr. Dumas also confirmed that the Town has cyber insurance now and that everything will be secure. Mr. DelVecchio commented that it is great to see the completion of Old Colony Way as it was talked about for so many years and it is good to see progress. He also commented that it may be possible to extend the park after the parking study is complete and it is found that there is enough parking Downtown. Chairman Trowbridge noted that he and Mr. Dumas have talked about the review process and updates to the goals. Mr. Aptowitz noted that he had the same conversation with Mr. Sollecito from the Light Department. Chairman Trowbridge also asked Mr. Dumas to send an update about the Town Accountant position to the Board tomorrow. 20. Any items not anticipated by the Chairman 48 hours prior to this meeting There were no items. 21. Adjourn Motion: To adjourn the December 12, 2018 Select Board meeting at 8:25PM. (Schoonveld/DelVecchio) Passes 5:0 Signature Minutes prepared by Carrie Champagne ate Select Board Meeting Minutes Page 6 December 12, 2018