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HomeMy WebLinkAboutMBC 11/01/2018Municipal Building Committee Meeting Minutes November 01, 2018 Present: Chris Paquin, Chairman Bob Barry, Vice -Chairman Maureen Doherty, Member Evan Epstein, Member Ron Sellon, Associate Member Neal Boldrighini, Associate Member Also Present: Mike Ahern, OPM/Public Buildings Greg Joynt, KBA Lee Azinheira, DPW Director Not Present: Doug Annino, Member Mark Cook, Associate Member Minutes Clerk: Christopher P. Walsh Mr. Paquin noted a quorum, and called meeting to order at 7:28 pm 1. Committee Meeting Minutes for Approval: 2018.10.04 The committee reviewed the October 4 minutes, with Mr. Paquin abstaining. (,E CEI`VED �;.m u p,) S OFFICE -IN9 GEC I U A 9* 4b Ii%! ISFIELD Motion: Approve the 10/04/18 minutes (Doherty/Epstein; Paquin/Barry abstain) Vote is 3-0-2 2. OPM Report Mr. Ahern went over the following October highlights for: DPW: Phase I Landscaping complete. Ribbon Cutting and Grand Opening was a successful event with approximately 150 people in attendance. A fun time was had by all. The Plaque arrived and was installed at the DPW entrance. Punch list and warranty items in process. Updated Warranty Log attached. Public Safety -Site: Updated committee on water and sewer testing. Phase II Site work coming up to finished grade, prepping for asphalt binder. Building perimeter concrete Aprons complete. Sewer testing in process. Mr. Ahern went over the specific requirements for paving required by the contractor and it's questionable if they will get the site in binder prior to winter. IIPage MBC Meeting Minutes November 1, 2 0 1 8 Public Safety -Building A: Plumbing, fire sprinklers, and HVAC roughs continue. Stairway No. 1 ready for stair pan concrete. First and second floor interior walls framed. First and second floor Window installation has started. Exterior Brick work continues. Multiple roof levels in varying stages of completion. Public Safety -Building B: Fire Department living quarters window installation is complete. Interior walls framed. Plumbing and Electrical rough inspections complete. Fire sprinklers and HVAC roughs continue. Apparatus Bay and Maintenance Bay concrete slab is complete. Mr. Ahern then went over projected highlights for November: DPW: Completion of Punch List. Warranty items addressed. Public Safety: Asphalt binder scheduled for early November. Building A rough M -E -Ps continue. Building B Sprinkler and HVAC roughs continue. Buildings A & B Gypsum Wall Assemblies installation begins. Window installation continues. Fiber cement siding installation to begin. Procurement for appliances and other HE items will begin and committee asked to review these items prior to purchase. Mr. Ahern stated he wanted to start getting these items and storing them so they are available when needed and some items have a longer lead time than others. 3. Proposed or Upcoming Changes/Change Orders/CCDs In the OPM report, Mr. Ahern went over CCD 031—T & M Basis, with its description reading: Standard concrete paving in lieu of colored stamped concrete on FD patio at the east side of the site. Concrete paving in lieu of asphalt at motorcycle storage room, O/H door opening and apron at the Alt #3 Storage Building, (the metal siding is lower than the floor and asphalt elevation outside which will require burying the siding below finish grade). Mr. Ahern went over the total cost of change order 17, in the amount of $50,129.00. Motion: Approve change order #17 in amount of $50,129.00 (Paquin/Barry). Vote is 5-0. 4. Project Budget and Contingency Log Update Mr. Ahern said the budget was taken over by Mr. Stanbrook and is reviewed by Mr. Cooke, Cotta, on a monthly basis including information they anticipate is upcoming. Mr. Ahern mentioned that the budget is on track and the contingency is running very low due to some potential unforeseen costs as well as the 850K that wasn't budgeted and the project is paying for. Mr. Ahern explained the costs for the contingencies in response to Mr. Paquin's questions. For the contingency log - open PCOs, Mr. Ahern went over all the new items on the contingency log in detail including overflow drain piping that, in 2 locations the plumbing designer missed these items and this will have a potential exposure of $17,000.00. Mr. Ahern also discussed the cell door controls and added work in this item. 2 1 P a g e MBC Meeting Minutes November 1, 2 0 1 8 For unexpected construction costs, Mr. Ahern went over ideas regarding gates and fences, and possible designs that would deter persons being released from prisoner release area accessing the sally port area. Mr. Ahern stated that we should look at this area after we get further along with construction and has discussed the idea of potentially adding some additional fencing to deter this from happening, if needed, to address Lt Archer Archer's concerns. All have agreed to review this at a later date. Mr. Ahern went over the T&M work that was required for the resetting and partial rebuilding of the CB at the front apron along RT 106. For unexpected soft costs, Mr. Ahern went over vision 21 relocation. The committee discussed concerns with the relocation's high price, and Mr. Ahern noted that the cost for this work seems very inflated and unreasonable. Mr. Ahern and Chief Boldrighini mentioned looking into other options and all agreed price seems very high based on scope. Chief Boldrighini stated that he intended to pay for this item from the fire alarm budget and it shouldn't be coming out of the project. Presently, there will be $12,035 in the budget (after repaying enterprise accounts and realigning intersection), and Mr. Paquin emphasized again that using the contingency should only be for items truly necessary. Mr. Ahern mentioned leaving some items on there (alternate 4) as a precaution, but some of these items should be resolved by next month's meeting and will have a better handle on the log to date. 5. Monthly Invoices w/Application For Payment Approved by KBA and OPM Mr. Ahern went over the invoices for the following: BBBC, Comcast, Guerrini Landscaping, HAKS (4 times — all -day inspections for more frequent testing), KBA, NVS, Redi-Mix Services (3 times), and Weston & Sampson. The total is $1,174,736.93. Motion: Approve the monthly invoices for total of $1,174,736.93 (Paquin/Barry). Vote is 5-0. 6. Updated Punch List / Warranty Log Update - Phase I DPW Mr. Ahern went over the warranty log. Mr. Paquin asked if there is a warranty on the landscaping, and Mr. Ahern explained that there are two landscapers, one being the town procured and the second being general seeding by BBBC. Mr. Joynt emphasized that these warranty logs are not punch list items, and instead has issues such as (roof leaks) discovered after the project is beyond the punch list stage. Mr. Joynt mentioned that of the 224 items on the punch list, about 11 items are left that aren't verified (5 that are not completed, others are reported complete but not back -punched. Mr. Joynt mentioned that of these 5 non -complete items, two are signage (missing seals), two are window -storefront related, and one is a flashing issue. 7. Schedule Update and Narrative 2018.10.09 (Posted to FTP Site) Mr. Joynt gave an extended discussion on the schedule conflict with Building B earlier in the meeting (concerning logit or logic). 3 1 P a g e MBC Meeting Minutes November 1, 2 0 1 8 The phase 2 schedule can be viewed at the FTP site. 8. Color Light Controller at Bell Tower (postponed from previous meeting) Mr. Ahern went over request by police to have colored bell tower (to Honor: autism, breast cancer). Chief Sellon mentioned as presently proposed cost was non-starter, and explored lower-cost options. Mr. Joynt handed out the design of the fixtures. Mr. Joynt mentioned the requirements for these fixtures (wiring) and that it would get the bell colored (but not the tower) at cost of around $8,000-$10,000. Chief Sellon doesn't want a $20,000 choice. Mr. Paquin would like a proposal before going through with it. Mr. Paquin wanted a price for the infrastructure. The committee discussed whether to make this a PR request. 9. Update on Overhead Doors Mr. Ahern gave an update on the leaking doors at the highway garage and is very hesitant on allowing the Wayne Dalton doors on the new public safety building due to the problems being encountered not only in Mansfield but with other projects that have recently used the same type doors. Mr. Ahern showed some pictures and a short video from the Carver Fire department showing considerable water accumulating on the braces and gasket repairs falling out which were recently installed. Mr. Joynt mentioned reports of leaking from overhead doors due to wind driven rain in areas of the glass and window sections. Mr. Joynt mentioned contacting manufacture about baseline for acceptable amount of water infiltration and they haven't located any industry standard. Mr. Joynt mentions poor response from Wayne Dalton, replied there's no standard for leaking. Mr. Joynt said that the door on the video is the same for doors proposed for the front of the apparatus bays. Mr. Joynt mentioned that Foxboro has used same Manufacturer and haven't had leaks, but these doors are 10-12 years old. Therefore, Mr. Joynt believed there is an issue in the manufacturing process. Mr. Joynt explained options like changing doors due to inferior product (but cautioned the committee that going to new manufacturer could have some legal implications due to MGL. Mr. Joynt mentioned that they can reject the doors on performance (get other specified manufacturers) or approved equal. The committee was clear that they didn't want these failing doors and requested a response from KBA on what is going to happen with the DPW doors and notice should be given. 10. Update on Prism Testing Mr. Ahern mentioned that this item is ongoing and waiting to get a report back from Mr. Milani and to review it. The contractor was very slow to provide the requested information and Mr. Milani just received the information this week. The delay has been with the contractor providing the paperwork requested many weeks ago. After the information is reviewed, we will make a decision between the OPM and designer on an outcome. 11. Update from KBA on Granite Memorial around Flagpole Mr. Joynt inquired about the inscription on the granite, to which Chief Boldrighini gave a response. Mr. Ahern mentioned waiting for a draft of the arc to get a price. Mr. Ahern requested to get this ASAP whereas we should have had it done already. Mr. Joynt agreed to get it ASAP. 4 1 P a g e MBC Meeting Minutes November 1, 2 0 1 8 Chief Sellon left the meeting at 8:54 pm. 12. Capital Projects Updates, Memorial Hall, and Salt Shed Mr. Ahern went over the following updates for these projects: Memorial Hall: applied for town hall for additional funding ($40,000) Salt Shed: request for $60,000 to build this has been postponed until the spring town meeting 13. Discussion on Changing Committee Meeting Dates and Times Mr. Paquin proposed a different day and time after 2019, perhaps Monday at 6:30 pm Motion: Change meeting and times to first Monday of the month at 6:30 pm, effective January 7, 2019 (Barry/Paquin) Vote is 4%-0. 14. Other Items for Discussion Related to Municipal Complex None 15. Old/New Business None 16. Adjourn Motion: Adjourn the November 1, 2018 meeting at 9:04 pm (Paquin/Epstein). Vote is 4 %-0. Signature 5 1 P a g e MBC Meeting Minutes November 1, 2 0 1 8 Date