HomeMy WebLinkAboutCOA 09/19/2018jMansfield Council on Aging
Board of Directors
Minutes to Meeting
September 19, 2018
RECEIVED
':O'`4'.' C,! EMS OFFICE
2018 NOV -8 P 12: 33
Present: Mary Hourigan, Joan Hoey, Dick Kelsay, Norma Smith, Donna H rr�rt�koh T
Christiansen and Josephine Madrazo. Tom Keogh was excused €ray, the'�i bWi'g. ` a cy
Graf attended as a guest.
Call to Order: Board Chair Richard Kelsey called the meeting to order at 3:30 pm.
Treasurer's Report: Treasurer was absent.
Minutes to the Board Meeting of June 13, 2018: The Board examined the minutes of the Board
Meeting of June 13, 2018. Norma Smith offered a motion to accept the Board Meeting
Minutes of June 13, 2018, as presented, Joan Hoey seconded the motion. The motion
was passed by a unanimous vote.
Estimated Budget Status to Date, August 2018 Warrants: Josephine Madrazo stated that there haven't
been any major purchases in this warrant. Norma Smith offered a motion to accept the
Estimated Budget Status to Date, and August 2018 Warrants as presented, with a second
from Donna Harrington. The motion was passed by a unanimous vote.
Correspondence: The correspondence included a thank you note from Josephine Madrazo.
Assistant Director's Report: Status on Director's Leave -Josephine Madrazo informed the board
members that she had met with Town Manager Dumas regarding Debi's leave.
Mr. Dumas stated that he will reach out to Richard Kelsay once resolution has been
reached.
Staff -Josephine communicated to the board staff has been working well together to
ensure that ongoing scheduled programs were successful.
Social Services -Josephine stated the Social Services department is working towards
establishing a relationship with the Mansfield Public Schools. The hope would be to reach
families that the social service and the COA have not reaching. There will be an effort
made to support grandparents raising their grandchildren. Donna Harrington had
suggested contacting the school nurses. Donna had expressed she did not want to mix
the COA and the Social Services budgets.
Introductions -Josephine asked the board if they would like to meet the new town social
worker Sharita Gregory and Kristen Madeira COA/Social Services Coordinator. Josephine
explained that Kristen will work two days at the COA and two days at Town Hall. Kristen
will eventually take over doing the COA newsletter, aid in expanding the use of
myseniorcenter.com, and become SHINE certified.
Donna asked if Mr. Dumas could attend a meeting to explain changes in staffing and
where the fuel assistance is concerned for assurance that the COA monies are not being
tapped for other purpose. Norma Smith asked if we are able to call an emergency
meeting at any time we feel it is needed. Dick answered yes.
Old Business: Dementia Friendly Community Initiative—Josephine informed the board the COA is
hosting its first Memory Cafe / "day out' on Tuesday, September 25th from 1:00 pm to
3:00 pm. Josephine suggested changing the name from "day out" to memory cafe would
be beneficial because it would make the Mansfield Memory Cafe in line with the
established network of memory cafes. The board agreed. She stated Wingate will be
providing a guided activity with virtual reality goggles. Otherwise, it is visiting, sharing,
and relaxing time for those with dementia and their caregivers. Josephine told the
members that Maribell Pergola has transformed the lunchroom into a welcoming place
with different stations. One area has comfy chairs and a coffee table. Josephine stated
that the Voices United program said they will volunteer their time to help out with the
Memory Cafe.
Evening Programs—Josephine stated the COA is planning a series of evening workshops
for adults who are getting ready for retirement. The workshops will bring speakers with
expertise in finance and law. The first two speakers will be Kelly Fox and Eric Shepard.
Kelly Fox will be conducting a two part workshop financial planning for retirement on
October 11th and 181h from 7:00 pm — 9:00 pm. Eric Shepard will discuss elder law a date
for this workshop has not yet been confirmed. Donna asked if Kelly Fox would be able to
answer questions pertaining to social security and pensions specifically for public/town
employees. It was thought that she would but asked Donna to submit some specific
questions ahead of time and she will forward them to Kelly.
Lenny Clark- Donna stated the comedy night was a success.
New Business: Leaf Raking— Donna stated the Leaf Raking Program will take place again this year, and
will serve about 8 seniors.
BEST Update- Dick told the board he does not have any updates.
Questions and Answers- Next Board Meeting is scheduled for October 17. 2018.
Adjournment- With all business being completed, Norma Smith offered a motion to close the meeting
at 5:00 PM with a second to adjourn the meeting from Joan Hoey. The motion was
passed by a unanimous vote.
VOTE SUMMARY
2018-64 A vote to accept the Minutes to the Board Meeting of June 13, 2018 as presented.
Motion—Norma Smith; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting
affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Mary Hourigan, Donna
Harrington, and Lynda Christianson.
2018-65 A vote to accept the Estimated Budget Status to Date, and August 2018 Warrants, as
presented. Motion— Norma Smith; Second— Donna Harrington; Vote -6 affirmative, 0
negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Mary
Hourigan, Donna Harrington, and Lynda Christianson.
2018-66 With all business being completed, a vote to adjourn the meeting at 5:00 PM. Motion—
Norma Smith; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative
were Richard Kelsay, Norma Smith, Joan Hoey, Lynda Christianson, Tome Keogh, Donna
Harrington, and Mary Hourigan.
TI "' - !% OFFICE
21118NOV -8 P12:33
Town of Mansfield
6 Park Ilam, &(ansfaeld, Massachusetts 02048
To: COA Board Members
From: Richard Kelsay, Chair
Re: Agenda, Minutes to the Board Meeting of September 19, 2018
Date: November 8, 2018
Town Manager
Kevin Dimas
The next Board Meeting is scheduled for Wednesday, October 17th, at 3:30 pm at the Council on Aging,
if you are unable to attend please call or email Josephine Madrazo.
Agenda
Call to Order: 3:30 pm
Treasurer's Report, Minutes to the Board Meeting of October 17, 2018, September Warrants and
Estimated Budget Status to Date;
Correspondence File;
Assistant Director's Report;
Old Business:
• Outreach
• Marketing
New Business:
• Partnership with Mansfield Public Schools- Grandparent program
BESI Update- Richard Kelsay
Questions and Answers
Adjournment
Phone (508)261-7370 Fax (508)261-7498 Emailtowizvianageroilmanfeldma.coni