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Home My WebLink AboutMBC 10/04/2018Municipal Building Committee Meeting Minutes October 4, 2018 Present: Doug Annino, Member, Acting Chairman Maureen Doherty, Member Evan Epstein, Member Mark Cook, Associate Member Neal Boldrighini, Associate Member David Kerr, Associate Member Also Present: Mike Ahern, OPM/Public Buildings Joe Milani, KBA Kevin Dumas, Town Manager Lee Azinheira, DPW Director Not Present: Chris Paquin, Chairman Bob Barry, Vice -Chairman Ron Sellon, Associate Member Minutes Clerk: Christopher P. Walsh Motion: Approve Mr. Annino as acting chair to replace Mr. Paquin for this meeting. (Cook/Boldrighini). Vote is 4-0 Mr. Annino, as acting chair, opened meeting at 7:30 pm, noting a quorum present. RECEIVED O ;H Ol_Fft S OFFICE 2018 1,01 -2 A cl' 50 4"'Lit 1. Committee Meeting Minutes for Approval: 2018.09.06 The committee reviewed the September 6, 2018 minutes and approved them as written. Motion: Approve the September 6, 2018 minutes (Cook/Epstein). Vote is 4-0-% - Boldrighini abstains. 2. OPM Report Mr. Ahern went over the following highlights for September 2018. DPW: Phase 1 landscaping started. Public Safety — Site: Phase II Site work coming up to subgrade, prepping for asphalt binder in mid-October. Parking lot light bases and conduit complete. 11Pa g MBC Meeting Minutes October 4, 2 0 1 8 Public Safety—Building A: Plumbing, fire sprinklers, and HVAC roughs in progress. Stairway No. 1 is nearly complete. First floor walls framed. Roof membrane in place. Non-structural masonry walls nearly complete. Concrete slab placement in Building A is complete. Public Safety -Building B: Fire Department living quarters is weathertight and electrical roughs have started. Apparatus Bay and Maintenance Bay ready for concrete. Mr. Ahern then went over schedule highlights for the next month of October 2018. DPW: Completion of Punch List. Completion of Landscaping. Public Safety: Building A rough M -E -P. Building B FD living quarters start drywall. Building B Apparatus Bay slab on grade. Paving binder. Exterior brick veneer to begin. DPW Update issues: Carpet issue from leak. A/C unit failure. Potential costs: Change order #016 was covered in detail, including explanations for the change (i.e. projection screen, kellem grips, etc.). Contingency log. Mr. Ahern went over discussions with Wayne Dalton regarding supply of garage doors (issues of leaks in glass panels at DPW), noting that he needed assurances to go through with the doors for the public safety building whereas we are getting a poor response from Wayne Dalton presently. Mr. Milani mentioned he wanted a guarantee of additional reliability (extended warranty) regarding the door fixes. The committee expressed concerns about the doors' durability and the poor response from Wayne Dalton. Mr. Ahern went over the post card mailer that was designed and submitted by KBA for approval for the grand opening of the DPW facility. Mr. Annino suggested the "M" in Mansfield be the same type as on the Plaque and Mr. Milani stated he would make that change. 3. Proposed or Upcoming Changes/Change Orders/CCDs Mr. Ahern discussed issuing a PR for the concrete pad at the motorcycle storage garage door and at the out building where the asphalt is scheduled presently to go to the foundation. Lt Archer requested concrete pad at building location for motorcycle kick stands. Mr. Ahern went over CO 016 in detail and answered committee questions. Motion: Approve change order #016 in the total of $23,292.00 (Cook/Chief). Vote is 5 - 0 4. Project Budget and Contingency Log Update Mr. Ahern mentioned that the budget is still being worked on with Mr. Stanbrook and Mr. Cooke. Moving forward Mr. Stanbrook will be issuing the monthly budget. The full budget can be seen in the packet as presented but note there is a few glitches that are being worked on. Mr. Ahern went over the contingency log in detail discussing costs for the open PCOs, including whether such PCOs were under protest, to be revised/resubmitted, were pending, were 2 1 P a g e M BC Meeting Minutes October 4, 2 0 1 8 rejected, or were accepted. Presently the contingency log has about 52K remaining based on the items that are listed as potential costs. Mr. Ahern went over the explanations for unexpected construction costs. In total, their costs amount to about $55,000. Mr. Ahern went over the explanations for unexpected soft costs. The only change was KBA's Furniture procurement. In total, their costs could amount to about $1,184,000. Mr. Ahern stated that a majority of the construction costs are reasonable and the main hit to the contingency budget is the unexpected costs that have been added back in for intersection improvements and paying back the enterprise accounts which was never planned for or anticipated. 5. Monthly Invoices w/ Application for Payment approved by KBA and OPM Mr. Ahern went over the invoices for the following companies: BBBC, Blueview Nurseries, Comcast, Guerrini Landscaping, HAKS (Twice), KBA, Redi-Mix Services, the Sun Chronicle, VHB, & Weston and Sampson Engineers. The total came to $1,241,936.44 Motion: Approve the monthly invoices for a total of $1,241,936.44 (Cook/Epstein).Vote is 5-0. 6. Updated Punch List / Warranty Log Update - Phase 1 DPW Mr. Ahern mentioned that warranty log is week old and most items are close to being completed. See the full warranty log in the packet. 7. Final Review of PS Plaque for Approval Mr. Ahern mentioned Mr. Dumas, Mr. Paquin and Mr. Trowbridge have approved the plaque as you presently see it in the packet. Mr. Ahern mentioned that the material was aluminum and its measurements. Mr. Ahern wanted to move forward with it to avoid delays as was the case with the DPW plaque. Motion: Approve the plaque as outlined in the packet (Cook/Annino). Vote is 5- 0. 8.9/11 Memorial Ideas / Thoughts Mr. Ahern floated the idea of a 9/11 memorial for the public safety building, including passing an image of a memorial in Sharon. Chief Boldrighini mentioned either going through with an arc that Mr. Annino proposed or Mr. Cook's idea of granite work. The committee mentioned the specifics of what materials and measurements would be needed for this memorial. Mr. Ahern stated he had a budget number of 15K for the granite for a complete circle around the flagpole. Mr. Cook mentioned another alternative of partial granite and he will get a cost on that item in granite. Chief Boldrighini asked whether this memorial would come from the project budget or from outside donations (not decided). Chief Boldrighini mentioned asking Selectman Aptowitz to consider a fund raiser whereas he has previous experience with this as he completed 2 flagpole projects. Mr. Ahern mentioned this is something that we will have to do quickly whereas the contractor will be starting this work soon. Mr. Cook suggested waiting until he gets a cost. 3 1 P a g e MBC Meeting Minutes October 4, 2 0 1 8 9. Concrete Stamp type/style for Flagpole and Patio Mr. Ahern mentioned request for concrete stamp design around the flag -pole. Mr. Annino suggested not having any stamped concrete for around the flagpole and to eliminate it entirely from the project. Chief Boldrighini agreed and stated he didn't think stamped concrete was for around the Building B patio and that regular concrete with broom finish would be acceptable. Motion: Delete the stamp concrete and go with regular concrete (Epstein/Boldrighini). Vote is 5-0. 10. Fence at Generator Mr. Ahern mentioned that Lt. Archer has asked for a fence at the generator separating the patio from the generator at police station (probably 3-4 sections would be required). Mr. Ahern mentioned the area will be primarily concrete. Mr. Ahern mentioned privacy issues i.e, needing visual separation from the generator surrounding the fence. Mr. Ahern stated that Lt. Archer has agreed to wait until the project is completed and look at it again at that time. Mr. Annino mentioned having a list of things to do in the future that can be brought in the budget. 11. Color Light Controller at Bell Tower Mr. Ahern stated this is a request of Chief Sellon and Lt. Archer has asked that this be postponed until a date in the future whereas Chief Sellon is out of town and Chief Sellon to speak directly to it. The committee asked what it entailed in general and Mr. Ahern mentioned that it's adding a multi -colored light controller at the bell tower (cost at $20,000) that changes color for various causes/holidays (i.e. Breast Cancer Month, Christmas). The committee agreed to put this item off until Chief Sellon was in attendance to discuss. 12. Other Items for Discussion Related to Municipal Complex Mr. Epstein asked about the ribbon cutting for the new DPW building. Mr. Cook mentioned specifics of the event. Chief Boldrighini mentioned floating the idea of having members wanting to see the new building during the daytime. 13. Old/New Business None 14. Adjourn Motion: Adjourn the October 4, 2018 meeting at 8:27 pm (Cook/Epstein). Vote is 5 - 0. //•/ - /8' Signature Date 4 1 P a g e MBC Meeting Minutes October 4, 2 0 1 8