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HomeMy WebLinkAboutBOS 09/26/2018Minutes of Board of Selectmen Meeting September 26, 2018 Present: Me. Michael Trowbridge, Chairman; Mr. Jess Aptowitz, Vice -Chairman; Mr. Steve Schoonveld, Clerk; Mr. Frank DelVecchio and Mr. Neil Rhein. 1. Call To Order Board of Selectmen Meeting - Pledge of Allegiance Chairman Trowbridge called the meeting to order at 6:30PM. He reminded everyone that the meeting was being broadcast live and taped for future broadcast on Mansfield Cable. He asked if there were any members of the audience recording, to which the Chairman acknowledged that Mansfield News would be recording. 2. Public Hearing in accordance with M.G. L. Chapter 138 Section 15 for Consideration to Transfer an All Alcohol License for Route 106 Wines & Spirits, Inc., John McIntyre, Manager located at 377 Chauncy Street to RNR Liquors Corporation dba Route 106 Wines & Spirit, Dashrathbhai Patel, Manager at 6:30PM Mr. Schoonveld read the public hearing notice for the record. Motion: To open the public hearing. (Schoonveld/Aptowitz) Passes 5:0 Mr. Matthew Porter introduced himself as the attorney for a transfer for an all alcohol license for Route 106 Wines and Spirits. Mr. Patel would be the manager and has two other stores he manages. He stated that the store would operate and be run similarly, but the ownership was transferring. The Board asked questions and no one from the public had any questions. Motion: To close the public hearing. (Aptowitz/DelVecchio) Passes 5:0 Motion: To approve the transfer of an All Alcohol License for Route 106 Wines & Spirits, Inc., John McIntyre, Manager located at 377 Chauncy Street to RNR Liquors Corporation dba Route 106 Wines & Spirit, Dashrathbhai Patel, Manager. (Schoonveld/Aptowitz) Passes 5:0 3. Consideration of Christopher McCluskie to serve on the Open Space and Recreation Committee Mr. McCluskie came forward and introduced himself and recently moved to Mansfield. He stated he would like to see more land preserved for recreation. The Board asked him a few questions. Motion: To approve Christopher McCluskie to serve on the Open Space and Recreation Committee for an unexpired term to expire on December 31, 2018. (Schoonveld/Aptowitz) Passes 5:0 4. Discussion and Consideration of Job Description for Assistant Town Manager/Finance Director Mr. Dumas stated that in the past nine months it has become apparent that the job duties of Finance Director and Town Accountant are too extensive for one person. Mr. Dumas explained how Mr. Stanbrook currently spends about twenty days in a month on Town Accountant responsibilities and an average of ten days on Finance Director job duties. Mr. Dumas proposed this new position of Assistant Town Manager/ Finance Director. The Board asked a few questions and discussed the position, but agreed it was a position and role missing from the Town. Motion: To approve the job description for Assistant Town Manager/Finance Director. (Schoonveld/Aptowitz) It was discussed to add the words "and also financial strategies" at the end of the first sentence under main summary of duties. Motion Amended: To approve the amended job description for the Assistant Town Manager/Finance Director. (Schoonveld/Aptowitz) Passes 5:0 Meeting Minutes Board of Selectmen September 26, 2018 Page 1 S. Call for the 2018 Special Town Meeting scheduled for November 13, 2018, Open the Warrant and Schedule the Closing of the Warrant for October 5, 2018 at 12 Noon Motion: To call for the 2018 Special Town Meeting scheduled for November 13, 2018, Open the Warrant and Schedule the Closing of the Warrant for October 5, 2018 at 12 Noon. (Schoonveld/Aptowitz) Passes 5:0 Mr. Schoonveld asked if it was a fast time frame and if there was any flexibility in extending the closing of the warrant. Chairman Trowbridge stated that the plan was to be strategic so the meeting would not be as long as the Annual Town Meeting. Mr. Dumas confirmed that the shorter time frame was needed to ensure that this Special Town Meeting would mainly be financial based articles and that zoning articles would be saved for the spring. 6. Discussion of Selectmen/Town Manager on Goals Mr. Dumas explained that it was recommended by Mr. Schoonveld to separate this into separate documents. Mr. Schoonveld stated that he placed the mission statement as a stand-alone document. The next section was the broader high level goals of the Selectmen followed by the more specific to the near future. Chairman Trowbridge asked if there was anything that needed to be added. Mr. DelVecchio asked if an item about recyclables and solid waste should be added under budget and finance. Mr. Schoonveld suggested a fiscal year should be used and Mr. Dumas agreed. Mr. Rhein suggested the addition of the development of the rest area on Route 95 to the economic development section. Mr. Aptowitz brought up public safety and that the Board serves as a high level oversight but does not get involved with the day to day operations of those departments. Chairman Trowbridge suggested adding an annual review of public safety and strategies. Mr. Dumas will update the documents with any further recommendations from the Board. 7. Consideration of Certificate of Compliance for North Common Residences Chairman Trowbridge stated this was a document that needed to be signed verifying that the North Common Residences was in compliance before the property could be sold. He also stated that Mr. Burke provided a memo confirming they were in compliance and recommended the Board to sign the document. Mr. Aptowitz asked if the Town was owed any money and Mr. Dumas confirmed no money was owed for details. Chairman Trowbridge stated that if taxes were owed that would appear on the municipal lien certificate. Motion: To approve the Chairman to Sign the Certificate of Compliance for North Common Residences. (Schoonveld/DelVecchio) Passes 5:0 8. Consideration to Sign the Special Local Election Warrant Motion: To sign the special local election warrant. (Schoonveld/DelVecchio) Passes 5:0 9. Discussion of North Main Street Fire Station and West Street Police Station Use Mr. Dumas explained that Mr. Ahern will have an update on November 19th for the Board. 10. SEMRECC Update from Town Manager Mr. Dumas stated that they are waiting to hear from State 9-1-1 and what the next step in the process is for the upcoming calendar year. He also noted that the closing of the High Rock location should be completed soon. 11. Resident Questions and Comments Mr. Allen Bryer of Copeland Drive asked what the study is and what information it is expected to provide. Mr. Dumas explained the study will provide more information as to whether the building could be used for a Council on Aging (COA). It would also answer the question if it will be less expensive for the Town to retrofit the current building or knock the building down and start over. Mr. Dumas stated that the earmark was specifically for the purpose of a COA. Mr. DelVecchio stated he did not like that the earmark was so specific and wanted the property looked at with an open mind, but understood the political process and noted that a COA use of that building seems to be the common sense area. Mr. Rhein added that whatever is discovered in the study could be applicable to many other possible uses. Mr. Schoonveld stated that the Board could decide after the study to not use the property for a COA, but the expense was going to be incurred anyway. Meeting Minutes Board of Selectmen September 26, 2018 Page 2 12. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Board of Selectmen may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a) Approval of Board of Selectmen Meeting Minutes for: • September 12, 2018 b) Vote To Approve Warrants: • Town Vendor Warrant No. 19012T in the amount of $1,891,427.53 • Electric Vendor Warrant No. 19012E in the amount of $1,708,527.30 • School Vendor Warrant No. 190125 in the amount of $315,621.79 • Town Vendor Warrant No. 19013T in the amount of $1,183,551.50 • Electric Vendor Warrant No. 19013E in the amount of $82,626.14 c) Permits and License • Consideration of Events Application for Park and Rec for Annual Halloween Parade on October 27, 2018 • Consideration of Temporary Signs to be placed on North and South Common for the Mansfield Adult Day Health Centers Upcoming Harvest Craft Festival • Consideration of Request to Close Park Row for Animal Shelter Event on September 29, 2018 • Consideration of Banner Request for Personal Best Charity d) Proclamations Motion: To approve the consent agenda. (Schoonveld/DelVecchio) Mr. Aptowitz asked to vote on the Mansfield Day Health Center item separately. Mr. Schoonveld withdrew his motion. Motion: To approve the consent agenda with the exception of the Mansfield Adult Day Center permit request for temporary signs. (Schoonveld/DelVecchio) Passes 5:0 Motion: To approve the permit for temporary signs on North and South Common for Mansfield Adult Day Centers Harvest Craft Festival. (Schoonveld/DelVecchio) Passes 4:0:1 (Aptowitz Abstained) 13. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 19012PT in the amount of $410,089.38. Motion: To approve Town Payroll/Town Medicaid Payroll 19012PT in the amount of $410,089.38. (Schoonveld/Aptowitz) Passes 5:0 • Town Deductions Vendor Payroll 19012TV in the amount of $119,706.23. Motion: To approve Town Deductions Vendor Payroll 19012TV in the amount of $119,706.23. (Schoonveld/Aptowitz) Passes 5:0 • School Payroll/School Medicaid Payroll 19012PS in the amount of $1,681,138.13. Motion: To approve school Payroll/School Medicaid Payroll 19012PS in the amount of $1,681,138.13. (Schoonveld/Aptowitz) Passes 5:0 • School Deductions Vendor Payroll 19012SV in the amount of $512,394.45. Motion: To approve school Deductions Vendor Payroll 19012SV in the amount of $512,394.45. (Schoonveld/Aptowitz) Passes 5:0 • Town Payroll/Town Medicaid Payroll 19013PT in the amount of $370,356.34. Motion: To approve Town Payroll/Town Medicaid Payroll 19013PT in the amount of $370,356.34. (Schoonveld/Aptowitz) Passes 5:0 • Town Deductions Vendor Payroll 19013TV in the amount of $112,563.29. Meeting Minutes Board of Selectmen September 26, 2018 Page 3 Motion: To approve town Deductions Vendor Payroll 19013TV in the amount of $112,563.29. (Schgonveld/Aptowitz) Passes 5:0 14. Correspondence • Letter from Planning Board about Complete Streets Application • Resignation Letter from Nancy Wall from the Board of Health • Letter from Department of Housing & Community Development of LAU Approval for Cabot Pond Apartments Mr. Schoonveld read a summary of the above correspondence items. 15. Town Manager's Report Mr. Dumas stated that Town Special Election signage was up for the October 16th Election. BETA and Nelson Nygaard will be meeting at the next Town Manager's Strategic Development meeting scheduled for October 2"d Mr. Dumas stated that budget discussions will be happening in October with a joint meeting of the Selectmen, School Committee and Finance Committee, noting that last year's format worked well. CIP is due on Tuesday October 2nd and the Open House at the DPW Complex is schedule for October 20th from 10am to Noon. Mr. Dumas explained to the Board that as part of the reconstruction of Park Street there is going to be a speed table introduced as a measure to calm traffic. He noted that this may also be replicated on Court Street if this goes well. Park Street is not wide enough for parking. Mr. Dumas stated that he sent a letter to Secretary Ash for support with the smart rest stop. Mr. Dumas then provided an update on the paving schedule as well as stating that light poles are going up on Old Colony Way. He then stated that the Industrial Development Commission met on 9/20 and they are planning the next Cabot Park quarterly meeting and made further edits to the Business Guide. 16. Selectmen's Questions and Comments Mr. Rhein stated that the Downtown Committee met last night and the new signs should be installed within the next month. Mr. Rhein noted that holiday decor was another discussion item at the meeting and may require some electrical outlets installed on light poles to accommodate new decor. The Selectmen were in agreement that the Downtown Committee needs to make sure that the decor is more neutral. Lastly, he noted that the Celebration of Animals event is scheduled for Saturday September 29th on South Common. Mr. Schoonveld asked if there should be a policy on posting meetings online versus the meeting notices being hung in the lobby. Mr. Dumas stated he is hoping to have electronic signs throughout Town Hall that would also be consistent with what is on the website. Chairman Trowbridge believed that the paper copies should remain up in times when there are power outages and efforts should be made to get them online. Mr. Schoonveld asked for an update on budget for the Mansfield Green with the additional hours and the increase with the sticker costs. Mr. Schoonveld then asked if it is the Town's policy to communicate ahead of time when there will be outages like the Electric Department. Mr. Dumas confirmed that notices go out, sometimes hand delivered door to door unless it's an emergency situation. Lastly, Mr. Schoonveld stated he has heard some property owners are charging for commuter parking, but they are not licensed through the Board of Selectmen like other commercial parking lots. He stated that if someone has more than ten parking spaces they would need a license. He further added that there is a new tax assessment category for commuter parking which would make the property assessed higher. Mr. Dumas will follow up on this. Mr. Aptowitz stated that all departments need to meet together to discuss the computer conversion, and a meeting should be scheduled to include the school department and electric department. Mr. DelVecchio stated he was glad the Town Manager's Strategic Development Committee was meeting again to discuss what the best use of the property in the TOD zone is. He stated that he thought it was essential to have the master plan updated if funding is approved at Town Meeting. He also noted that the Black Doll Museum was hosting their Abolition Day on October 6th Meeting Minutes Board of Selectmen September 26, 2018 Page 4 17. Any items not anticipated by the Chairman 48 hours prior to this meeting There were no items. 18. Adjourn Motion: To adjourn the September 26, 2018 Board of Selectmen meeting at 8:35PM. (Aptowitz/DelVecchio) Pass 5:0 S gnature Minutes prepared by Carrie Champagne A� / Date Meeting Minutes Board of Selectmen September 26, 2018 Page 5