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Home My WebLink AboutXfinity Center Sub Comm 05/09/2017MINUTES OF THE XFINITY CENTER ENTERTAINMENT LICENSE SUBCOMMITTEE MAY 9, 2017 RECEIVED i i'P CLERKS OFFICE Subcommittee Members Selectman George Dentino 2418 SEP ICI Ala -38 Er L Others present MA SACKId�ETTS John Stanbrook, Acting Town Manager Jeffrey Mann, Xfinity Center General Manager Ron Sellon, Chief of Police0 Neal Boldrighini, Fire Chief Steve Schoonveld - Board of Selectmen Meeting called to order at 1:05 p.m. MOTION to approve the minutes of the meetingspril 7, 2017. (Dentino/S?11p). PASSES 4-0 Mr. Stanbrook opened comments regarding the lice `sing agrg nt. Mr. StanhfiRo;k stated that the wording in the proposed agreement ism same up thr' raph 20 on the'Future page. The change on this page is the inclusion of e QbIic Safety M2� fes list. Chief Boldrighini stated that the Public Safety Measures have been dlscusSE with . blic Safety's iRials and Mr. Mann, and there are no comments from Mansfield Fire Departmenr Manttji�anked e :one for their time throughout the license agreement process ig leves that one IS In jr, ementdhthe need for safety measures. Mr. Mann is lookm oi"c�Iscuss_E ��possibihffiffi � gbtiaUon out the number of public safety personnel hours Heee _ is going nto a license out any idea what the hours could be for public safety for this season. Hes ted that~ft v -nue Is s 'ng as this year's scheduled is the lowest total of concerts for tion a it4 s.-t-k—wide The, ire 26 concerts currently scheduled. He feels Xfinity hai�W4 p691 JmpadheTo n _�as e documentation to demonstrate that 2/3 of shows aeon proble_Mr. Mbated that 1�ffnity continues to be higher in all categories of all Live Nation aenues for mei /police c stss. He feels he has offered solutions and there has been no movement ht the Town Xfmy I as char g ambulance providers at the request of the Town, but the new provider s c Jsting more I IJ larm ekp essed that there would be negative impact and loss to Mansfield if Xfmitere to leave own. He stated that this is a stronger market than the rest of the country and there Isn ason whle Mansfield location should not be a leader. He would like to work with the Town to Corre 3 ca A ues. Lastly he stated, if shows start skipping Xfinity it will be a big impact to Xfinity and to tha wanted his concern put on the record. Chief Sellon stated that there is a certain number of staff associated with every task. We need to know which tasks we want to take off. Chief Sellon stated he cannot tell Xfinity what staff is going to be needed prior to each event. Chief Sellon wants to justify every task so that the Town is not liable if something happens. Mr. Mann stated that there are 29 years of good shows, and over the last 2 years 2/3 of the shows are not a problem. Mr. Mann asked why there needs to be the level of staffing for the length of time at shows that have been non -problematic in the past. He gave an example of be required to have 8 medical staff on site before the show starts for shows that are known to be non -problematic. The concern from Mr. Mann is this facility is not more in-line with industry standards and best practices for shows that are non -problematic. 1 Chief Boldrighini stated that he understands that Xfinity's costs have gone up, but that the demand of service needed has gone up too. Chief Boldrighini stated that he does not have resources if a big incident takes place. He has been working this year to see if the start time can be reduced. He also stated there is improvement that might be able to be made where there would be a possible cost savings at the end of the night. He stated that although he is not dismissing Mr. Mann's concerns, but there is a basic level coverage that is necessary to effectively cover these shows. Mr. Mann stated that the conversations have been civil with the public safety officials. He noted that at Town Meeting there were a few hundred people and one officer covering. He gave example of Elk's Carnival only having one officer present to cover the event Mr e eels there needs to be some kind of staffing matrix. He added most venues call their own shots,aWW' Wed, there needs to be a matrix to adjust u or down based on where the problems are likely �' 1 p P Y #,��zaytarw=�� Chief Sellon stated that he agrees with matrix idea ", the problerr�t�that historically when Sellon would come in at midnight for his shift there woLd a full cell block of=Xfinity patrons at the Police Station, and that when you are running 3 people o, a shift it meant there vu -as nto coverage for the rest of the Town. He added, the setup we have is not p. ect and that as a group meed to make some advancements. Chief Sellon stated, the Departmentofkmg o reating a deechprogram to help give a better idea of who is working Wt -Ore and when b cauW, 0% of the time sp by the day shift supervisor is on assigning all of the letMhMann stated:t there is some good software out there to help with the matrix. Chief Sellon staI Nuliere is an apc non to help, but at the end of this year we are going to have a better idea ofyhe sf%ng needs a dyvhat needs to happen when the Department goes over those Peels that can kepplied Eu7LeXkyear, Mr. Mann said he apf<ates the tote, but he t3een any eons numbers for this year. His fear is that we will not have thenue muc�(onger if he oe n t control costs soon. There are others out there doing better, getting more Ajpws ye is is a stro izIrmarket. Mr. Mann noted that New Hampshire has a better jttej2 at an 8b0Q seamortl pop ve Chief Sellon stated we that both Xfinity and Mansfield Piftca#et e bemg_gqueezed,6tereeeds to be an understand that the Town has obligatpf' o negligence fi of pri$"s, and care ougmitoxicated patrons. He stated he appreciates that Mr. Man 5 pressures aslQh, Chie §` ton stated he is trying to get Xfinity what he can as soon as he can. Chief Sejlos also stated t( &at the Mare involved in some very large projects and they are n. stretched verv'th�n3, Mr. Dentino asked iftTown hasen the layouts of the other venues that are doing things differently. Mr. Mann stated that he�e�cthat information at last years meetings. Mr. Schoonveld stated that he would like to see a list�� Lott venues, the costs of police, etc. and that he felt the force was too much at some shows. Mr. Sc io nveld added, if the Town was going to push out $1 million in FY19 the Town would not be able to support the $1 million hit to the budget. He noted, everyone has the same objective, to have fewer instances, maximum tax revenue. Mr. Schoonveld asked if Mr. Mann had a matrix at this time and stated that the Town should use the available information to staff appropriately. He said he believes that the staffing for a graduation should be very different than that of a radio station concert and that the size of the crowd would drive the numbers. Mr. Mann stated that the genre is the biggest factor. Mr. Mann stated that they have 9 shows that are non -lawn shows, which is bad for sales but better for safety. He also stated that they reduced a problematic show by 3000 lawn seats in an effort to control the crowd. Mr. Mann stated that the buses 2 along the back fence are gone and lighting has been added for post -show lighting along the fence. He added that the lawn will be cut into thirds to allow staff better visibility on the lawn. Mr. Schoonveld asked for the comparative chart by venue to be passed around, and he said he would like to see the jobs lists to have an understanding of the police tasks. He noted that New England folk festival could be a good comparative. Chief Sellon stated that a lot of the issues they deal with have to do with the number of choke points. He noted that one access/exit always a major push point. He thinks that the most recent suggestion of a Sullivan Brothers exit will help by 15-20 minutes. Mr. Mann stated that Xfinity is currently working on a better exit plan from the venue (not parking) itself. Chief Sellon stated that there are design issues that affect public safety. Mr. Scho�onveld stated he does not want to lose $1 million in revenue. Afflb Mr. Schoolveld asked where the $24,000 Xfinity license feepes Stanbrook said it goes to general fund. Mr. Schoolveld asked about the 10 laptops that areil�t�ed iriftg license agreement. Chief Sellon stated that he feels safe with them and Xfinity IT persg among the b2stthey have worked with. gmpv Mr. Stanbrook asked how Brewster works into tfi 11 a se. Chief Bold righin�tated that Brewster is the Nil,transporting agent hired by Xfinity because the Tawt could not support tranSppXtfor the number of patrons requiring medical attention. Mr. hat Stanbrook sta hem �� rsonally can dttegthat the Guilford venue is booming. Mr. Mann stated thafey have lost at 1e 4stfiows to that venueWs year. Chief Boldrighini stated that the openir until Friday. Chief Boldrighini specifically Meeting adjourned Minut, 3 on a s fety inspection that will not take place M T-1 on the"` a alarm inspection as well. Approved