Loading...
HomeMy WebLinkAboutCOA 05/08/2018Mansfield Council on Aging Board of Directors Minutes to Meeting May 8, 2018 Present: Mary Hourigan, Joan Hoey, Dick Kelsay, Norma Smith, Debra Surprenant, and Josephine Madrazo. Lynda Christiansen, Tom Keogh, and Donna Harrington, were excused from the meeting. Nancy Graf attended a guest. Call to Order: Board Chair Richard Kelsey called the meeting to order at 3:30 pm. Treasurer's Report: Debra Surprenant reported that there was an estimated balance of $29,662.45 in the Gift Account. Norma Smith offered a motion to accept the Treasurer's Report as presented, with a second from Joan Hoey. The motion was passed by a unanimous vote. Minutes to the Board Meeting of April 10, 2018: The Board examined the minutes to the Board Meeting of April 10, 2018. Mary Hourigan offered a motion to accept the Board Meeting Minutes of April 10, 2017, as presented, Norma Smith seconded the motion. The motion was passed by a unanimous vote. Estimated Budget Status to Date, May 2018 Warrants: Debra Surprenant stated she has begun to spend down the Formula Funds. Council on Aging has purchased round tables for the large room this purchase is indicated on the Warrant. Norma Smith offered a motion to accept the Estimated Budget Status to Date, and April, 2018 Warrants as presented, with a second from Joan Hoey. The motion was passed by a unanimous vote. Correspondence: The correspondence included information regarding the plastic bag non-use movement. Dick Kelsey stated Our Daily Bread provides people with reusable bags. Director's Report: Community Social Worker- Debi reported the Community, Social Worker position has been posted internally. The job description has been updated. Town Budget- Debi informed the board that,FY2019 will be a very lean year. Debi stated she agreed to forgo the seasonal Social Services position of Fuel Assistance Coordinator. Debi noted the role of the Social Worker's is to provide assistance to residents who need support in applying for fuel assistance. The Nutrition Department staff will be paid from BESI reimbursement money. The remainder of the budget is intact. Wellness Series- Debi informed the board the Wellness Series has begun. Dick Kelsay stated people who he had spoken with who attended the training enjoyed it. Debi reported that the introductory session with the medical practitioner was cancelled, and the herbalist had some serious health issue and became hospitalized for an extended period of time. She said that the herbalist has offer offered to do a workshop in the fall when she is fully recovered. Statewide SNAP Meeting Debi notified the board that she will be attending the statewide SNAP meeting on Tuesday, May 15t at UMass Medical in Worcester. Formula Fund Grant- Debi told the FY18 Formula Funds Grant must be expended by June 30th. Debi stated there is about $8,000 to $10,000 to spend. Debi noted that if the money is not spent it will be taken from the FY19 FFG. Debi stated she has begun purchasing items that are used to benefit the seniors and programs. Debi requested to purchase four additional guest chairs for the reception area, and eliminate the couch. In addition, she would like to purchase the portable washer and dryer for the nutrition program. Upcoming Programs: Debi notified the board on upcoming programs • Annual Volunteer Appreciation Lunch —Friday, May 18th at 10:00 AM; • Rotary Lunch- Tuesday, June 5th , at 12:00 PM; • Jewelry Making Class- Thursday, May 24th, at 1:OO PM. Vacation- Debi stated she will be taking a vacation from Friday, May 25th through June 1st. Assistant Director's Report: Statistics- Josephine Madrazo provided a summary or statistics of April2018. She stated that for the month of April the COA received 233 incoming calls; 129 volunteer hours were completed; 789 people registered for events. old Business: Fairfield Fund Discussion — Debi provided the board with consumer report information on dishwashers. There was a brief discussion about the dishwasher purchase. Norma Smith offered a motion to use the Fairfield Funds up to not exceeding $1,500.00 to purchase the dishwasher for the Nutrition Program, Mary Hourigan seconded the motion. The motion was passed by a unanimous vote. Dementia Friendly- The board agreed to table this discussion until the next board meeting. Town Meeting Reminder- Debi reminded the board the Annual Town Meeting is scheduled for May 15th. New Business: Summer Schedule — Debi stated that Tom Keogh informed everyone that he can no longer attend Tuesday board meetings. It was agreed that the board would meet on Wednesday June 13th, at 3:30 PM. The board had a brief discussion about the summer schedule. The board agreed to meet in June and not meet July or August. COA Summer Party- Debi provided the board with a packet from B&M catering with a breakdown of different of meal combinations by price. She suggested a three way divide of the Friends of the DIC, Triad and the COA Board to reduce the price for participants. Debi noted previously this program attracted over 100 people. The lobster meal in 2010 was $20.00. Debi recommended that this year's lobster lunch be $22.00 and have a BBQ chicken option for $14.00. She stated total cost of food for this program would be approximately $700.00 for the COA Friends and Triad. Debi said she would contact MMAS to check their availability for them to do entrainment. Joan Hoey offered a motion to fund up to not exceeding $700.00 for the Summer Party upon the Friends of the DIC and Triad agreeing to fund a third of the program as presented, with a second from Norma Smith. The motion was passed by a unanimous vote. Family Fun Night- Debi stated that at last year's Family Fun Night only Triad was represented at the COA booth. Debi recommended having the Council on Aging and Friends of the DIC also participate in Family Fun Night with information about each program. The board agreed that would be a good idea. Debi stated she is currently working on grant through DA Quinn's Office for giveaways to hand out that evening. BEST Update- Dick told the board he was not available to attend the last BES] meeting and currently does not have any updates. Questions and Answers- Next Board Meeting is scheduled for June 13th. Adjournment- With all business being completed, Norma Smith offered a motion to close the meeting at 4:51 PM with a second to adjourn the meeting from Joan Hoey. The motion was passed by a unanimous vote. VOTE SUMMARY 2018-52 A vote to accept the Treasurer's Report, as presented. Motion Norma Smith — Second—Joan Hoey; Vote -4 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, and Mary Hourigan 2018-53 A vote to accept the Minutes to the Board Meeting of April 10, 2018 as presented. Motion— Mary Hourigan; Second—Norma Smith; Vote -4 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, and Mary Hourigan. 2018-54 A vote to accept the Estimated Budget Status to Date, and April 2018 Warrants, as presented. Motion— Norma Smith; Second— Joan Hoey; Vote -4 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, and Mary Hourigan. 2018-55 A vote was accept to purchase a dishwasher for the Nutrition Program using Fairfield Funds up to not exceeding $1,500.00. Motion—Norma Smith; Second—Mary Hourigan; Vote -4 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, and Mary Hourigan. 2018-56 A vote to fund up to and not exceeding $700.00 for the Summer Party upon the Friends of the DIC and Triad agreeing to and a third of the program; as presented. Motion—Joan Hoey; Second—Norma Smith; Vote -4 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, and, Mary Hourigan. 2018-57 With all business being completed, a vote to adjourn the meeting at 4:51 PM. Motion— Norma Smith; Second—Joan Hoey; Vote -4 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, and, Mary Hourigan.