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HomeMy WebLinkAboutCOA 02/08/2018IMansfield Council on Aging Board of Directors Minutes to Meeting February 8, 2018 Present: Mary Hourigan, Joan Hoey, Tom Keogh, Dick Kelsay, Donna Harrington, Lynda Christiansen, Debra Surprenant, and Josephine Madrazo. Norma Smith was excused from the meeting. Guest Speaker Nancy Munson, Director of BEST and BESI MIS support staff Andrew were in attendance. Also in attendance was guest LeeAnn Cerretani to observe. Call to Order: Board Chair Richard Kelsey called the meeting to order at 3:30 pm. Guest Speaker: Nancy Munson, Director of BESI presented information about creating a dementia friendly community. Nancy stated that the goal of this initiative is help those with cognitive disorders remain in their homes. She said currently in the Fall River area eleven trained to volunteers to provide training. The volunteers provide education about what it is to be a dementia friendly community to local businesses and community centers. In total there are thirty five volunteers who support this initiative in various respects. Nancy Munson presented a video used in training through the BESI Dementia Friendly Fall River project. The video explores topics such as living with a dementia, being a care -giver for someone with a dementia, and what can be done in the community to keep -those who have a dementia engaged within daily living activities for a longer period of time. Nancy Munson completed her presentation and left the meeting after a discussion and question and answer period. Treasurer's Report: Tom Keogh reported that there was an approximate balance of $30,525.38 in the Gift Account. This total includes the donation from Samsonite. Mary Hourigan offered a motion to accept the Treasurers Report as presented, with a second from Lynda Christiansen. The motion was passed by a unanimous vote. Minutes to the Board Meeting of January 9, 2018: The Board examined the minutes to the Board Meeting of January 9, 2018. Lynda Christiansen offered a motion to accept the Board Meeting Minutes of January 9, 2018, as presented, Joan Hoey seconded the motion. The motion was passed by a unanimous vote. Estimated Budget Status to Date, January 2018 Warrants: Debra Surprenant stated that wasn't anything outstanding on the warrants. Mary Hourigan offered a motion to accept the Estimated Budget Status to Date, and December Warrants as presented, with a second from Lynda Christiansen. The motion was passed by a unanimous vote. Correspondence: The Correspondence file was circulated. It contained a notice from the Town Manager about the closing of Town Meeting Warrant date, two thank you cards, a workshop notice and a donation request from the Garde Club. Director's Report: Tax Preparation- Debi informed the board that the AARP sponsored Tax Preparation services have begun. The three tax preparers meet with clients on Monday mornings. She stated the program is almost full. Protective Service Workshop- Debi told the board members that she, Lynette, and Rose attended a workshop in North Attleboro given by Alec Graham, Director of Protective Services at EDEA. She stated the training highlighted the changes in the way protective services have been provided, and implementation of new polices over the last two years. Debi said it was an informative workshop which also explained the new online protective filing process and streamlining of reporting. Meeting with Rep. Kennedy- Debi communicated to the board that a meeting was called with COA Directors in the district by Rep. Kennedy. She said she found the meeting to be interesting. She noted that Rep. Kennedy asked those who attended the meeting for feedback on 'issues concerning elders. Town Manager, Kevin Dumas- Debi reported TM Kevin Dumas toured the building with her and Mansfield Library Director Cathie Coyne. Debi said that Mr. Dumas was able to experience the parking issues that we face with this building because he had to park behind the building. Otherwise, he had a nice introduction into our facility and was able to meet a few COA members. She said he is confirmed to attend the next board meeting Friends- Debi said the Friends of the DIC seem to be experiencing some growing pains. She stated the last Friend's meeting was uncomfortable. Debi told the board members that she and Josephine are working with the Friends of the DIC Board better manage complications that may arise. Vacation- Debi informed the board she is taking time off from February 16th through February 23rd. She will be returning on February 26tH Assistant Director's Report: Statistics- Josephine Madrazo provided a summary or statistics of January. She stated that for the month of January the COA received 3D6 incoming calls; 121.25 volunteer hours were completed; 643 people registered for events. Old Business: Heritage Museum and Gardens- Dick Kelsay asked Debi for a status report on the Heritage Museum and Gardens trip. Debi told the board she is working with Kylie from A&A Metro to reserve a 43 passenger van with a bathroom. She said that instead of a lunch there will be a brunch included in the trip. Debi noted that she is continues to work on the details with Kylie and will have a firmed up plan by the next meeting. Kevin Dumas- Debi confirmed that Kevin will be at the March 13th Board meeting. Donation to Bristol Elder Services, Inc. – Dick stated he would like to have a conversation in the future about making a donation to Bristol Elder Services, Inc. for all the great work they do in the community. New Business: Triad Basket Bingo – Debi informed the Board that Basket Bingo is scheduled for Wednesday, April 11th, and the plans are all set except for the donated items for baskets. Debi and Dick presented a request that the Board donate funds to purchase items for baskets.. The board agreed to donate the same range of funds they had the previous year for a basket. Donna Harrington offered a motion to use the Gift Account to fund the cost for basket items for Basket Bingo within the same range as last year's expenses. Joan Hoey, seconded the motion. The motion was passed by a unanimous vote. Family Fun Night- Dick said that we will have to discuss Family Fun Night at the next board meeting due to lack of time. Audubon Workshop Proposal- Debi presented a proposal that the COA continue a Natural History class at the COA through Oak Knoll Wildlife Sanctuary. She included the proposal submitted by Oak Knoll with a schedule of classes. Donna Harrington offered a motion to use $600 from Gift Account to fund the six week spring program present by Oak Knoll Wild Life Joan Hoey, seconded -the motion. The motion was passed by a unanimous vote. BEST Update- Dick stated that there wasn't anything new to report. Questions and Answers- Next Board Meeting is scheduled for March 13tH Adjournment- With all business being completed, Donna Harrington offered a motion to close the meeting at 5:06 PM with a second to adjourn the meeting from Mary Hourigan. The motion was passed by a unanimous vote. VOTE SUMMARY 2018-29 A vote to accept the Treasurer's Report, as presented. Motion—Mary Hourigan; Second— Lynda Christiansen; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-30 A vote to accept the Minutes to the Board Meeting of January 9, 2018 as presented. Motion— Lynda Christiansen; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-31 A vote to accept the Estimated Budget Status to Date, and January 2018 Warrants, as presented. Motion— Mary Hourigan; Second— Lynda Christiansen; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-32 A vote to fund the purchase of items for baskets for Basket Bingo within the same rang of last year, using the Gift account.. Motion—Donna Harrington; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-33 A vote to fund a six week natural history series presented through Oak Knoll Wildlife Sanctuary using $600 from the Gift Account. Motion—Donna Harrington; Second—Mary Hourigan; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-34 With all business being completed, a vote to adjourn the meeting at 5:06 PM. Motion—Donna Harrington; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington.