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HomeMy WebLinkAboutCOA 03/20/2018Mansfield Council on Aging Board of Directors Minutes to Meeting March 20, 2018 Present: Mary Hourigan, Joan Hoey, Tom Keogh, Dick Kelsay, Donna Harrington, Lynda Christiansen, Norma Smith, Debra Surprenant, and Josephine Madrazo. Confirmed guest Town Manager Kevin Dumas was in attendance. Call to Order: Board Chair Richard Kelsey called the meeting to order at 3:33 pm. Treasurer's Report: Tom Keogh reported that there was a balance of $29,750.38 in the Gift Account. Norma Smith offered a motion to accept the Treasurer's Report as presented, with a second from Joan Hoey. The motion was passed by a unanimous vote. Guest Speaker: Town Manager Kevin Dumas joined the board meeting at 3:33 PM. Kevin thanked the board for their service to the COA. He stated that when he is working with department heads on programs for the town. They are looking to develop programs, crosswalks, play grounds he is makes sure all ages are kept in mind while these projects are developed. He stated that he understands it importance. He also noted that it is important for him as the town manager to be engaged in the community. He stated he will be working very closely with Debi on programming. He looks forward to working with the COA board. He goal is to arrange meetings with department heads and the selectmen. The purpose of the meeting is for the selectmen to hear issues that come up day to day in the departments. Minutes to the Board Meeting of February 8, 2018: The Board examined the minutes to the Board Meeting of February 8, 2018. Joan Hoey offered a motion to accept the Board Meeting Minutes of February 8, 2017, as presented, Mary Hourigan seconded the motion. The motion was passed by a unanimous vote. Estimated Budget Status to Date, February 2018 Warrants: Debra Surprenant stated that we were under budget. Donna Harrington offered a motion to accept the Estimated Budget Status to Date, and February Warrants as presented, with a second from Mary Hourigan. The motion was passed by a unanimous vote. Correspondence: Communication from Emmett Schmarsow, Program Managerfor Councils on Aging, stating EOEA will be closing for three days to meet federal compliance. There was a thank you note from Phillip Hourigan to the board for the flowers sent for his mother. Director's Report: Snap Reimbursement- Debi was excited to that we received our first reimbursement for the SNAP work done by COA/Social Services staff. Approximately, $500.00 was received from the Department of Transitional Assistance. She also stated that checks are received quarterly. Bereavement Group- Debi told the board members issues around grief and life transitions, conventional wisdom dictates that a licensed therapist be the leader of the bereavement group. Debi said that bereavement groups need leaders who are skilled to manage serious emotions that come up with people who are distraught. Debi suggested this program could be paid from the Formula Fund Grant, and is something that we should discuss further. Plaque- Debi told the board members the plaque is in the process of being updated with Sonia's name and dates of service. Staff Opening- Debi informed the board that a social service staff is retiring at the end of the month and there we will be advertising soon. Louise Baroncelli- Debi informed the board that Louise will be having surgery for a joint replacement and will be out for two weeks. Deb stated she is using tax work off participants to fill her slot until she returns. Spring Oak Knoll Class- Debi informed the board the spring session has begun and the first class was well attended. There were some new participants to the program. Debi said we received positive feedback from those who participated. Participating in Food Pantry Program- We were approached by an AmeriCorps/Vista worker from the Hocomock YMCA with a food pantry project they are coordinating to collect healthy foods for local food pantries. We are participating with food collection for Our Daily Bread. Assistant Director's Report: Statistics- Josephine Madrazo provided a summary or statistics of January. She stated that for the month of January the COA received -266 incoming calls; 89.53 volunteer hours were completed; 737 people registered for events; A total of 19 working days. Voices United Update -Josephine communicated to the board about Marie Chaulk's presentation on Damascus. Josephine explained Marie is a Voices United member and other members agreed give presentations on a variety of topics. In March a member is giving an education discussion on mental health. She has thirty years of psychiatry nursing experience and continues to work with people in a volunteer capacity. Marie's presentation was successful and drew in new people to the COA and three new people to the Voices United program. Old Business: Heritage Museum and Gardens- Debi stated there is a deposit needed to secure the Heritage Museum and Gardens trip. Debi asked the board if they could provide the E money for the deposit if the Friends of the DIC vote against it. She stated the deposit will be given back once all the money is collected by those participating in the trip. The board agreed to give the money for the deposit if the Friends of the DIC voted not to give the deposit. Norma Smith offered a motion lend the COA the deposit for the Heritage Museum and Gardens Trip, as presented, Lynda Christiansen seconded the motion. The motion was passed by a unanimous vote. New Business: Fairfield Fund Discussion — Dick Kelsay recommended the board table the Fairfield Discussion till next month's board meeting due lack of time. Donna Harrington offered a motion to table the Fairfield Fund discussion to next month's board meeting, Norma Smith, seconded the motion. The motion was passed by a unanimous vote. Lenny Clark Xfinity Center- Dick Kelsay suggested the board also table the discussion about Lenny Clark Xfinity Center till next month's board meeting due shortage of time. Donna Harrington offered a motion to table the Lenny Clark Xfinity Center to next month's board meeting, Norma Smith, seconded the motion. The motion was passed by a unanimous vote. Complementary medicine and Wellness Workshop- Debi explained to the board that a Friends' of the DIC member had approached her to do an alternative medicine series. Debi stated she and the Friends' member came up with a five week series with essential oils, herbal therapy, and other alternative medicine remedies. Debi asked the board if they would be willing to do a cost share with the Friends of the DIC for this 5 week series. Donna Harrington offered a motion to use the Fairfield Account to fund the half of the five week alternative medicine series as present, Norma Smith, seconded the motion. The motion was passed by a unanimous vote. Jewelry making workshop Series- Debi proposed a cost share between the board and Friends of the DIC for a Jewelry making workshop series. Donna Harrington offered a motion to use the Fairfield Account to fund the half of the jewelry making workshop series as present, Norma Smith, seconded the motion. The motion was passed by a unanimous vote. Volunteer Appreciation, Attleboro Area Event- Debi request a floral donation for the raffle as was given last year. Donna Harrington offered a motion to use the Gift Account in the amount of $100.00 for flowers as a donation to the Volunteer Appreciation Event as present, Mary Hourigan, seconded the motion. The motion was passed by a unanimous vote. COA Volunteer Appreciation Debi made an additional request for funds to purchase awards to honor COA volunteers. Mary Hourigan offered a motion to use the Gift Account in the amount of $200.00 for awards for the COA Volunteer Appreciation Brunch as present, Tom Keogh, seconded the motion. The motion was passed by a unanimous vote. BESI Update- Dick stated that there wasn't anything new to report. Questions and Answers- Next Board Meeting is scheduled for April 10th. Adjournment- With all business being completed, Norma Smith offered a motion to close the meeting at 5:00 PM with a -second to adjourn the meeting from Donna Harrington. The motion was passed by a unanimous vote. VOTE SUMMARY 2018-34 A vote to accept the Treasurer's Report, as presented. Motion -Norma Smith; Second— Joan Hoey; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-35 A vote to accept the Minutes to the Board Meeting of February 8, 2018 as presented. Motion— Joan Hoey; Second -Mary Hourigan; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-36 A vote to accept the Estimated Budget Status to Date, and February 2018 Warrants, as presented. Motion—`Donna Harrington; Second— Mary Hourigan; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-37 A vote was accept to lend the COA the deposit for The Heritage Museum and Gardens Trip as presented. Motion—Norma Smith; Second—:Lynda Christiansen; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-38 A vote was accept to table the Fairfield Fund discussion to next month's board meeting, as presented. Motion—Donna Harrington; Second—Norma Smith; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-39 A vote was accept to discuss Lenny Clark at Xfinity Center at next month's board meeting, as presented. Motion—Donna Harrington; Second—Norma Smith; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-40 A vote was accept use funds from the Fairfield Account to fund half of the wellness workshop, as presented. Motion—Donna Harrington; Second— Norma Smith; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-41 A vote was accept use funds from the Fairfield Account to fund half of the jewelry making workshop, as presented. Motion—Donna Harrington; Second—Norma Smith; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-42 A vote was accept use funds from the Gift Account in the amount of $100.00 for a floral donation to the Volunteer Appreciation Attleboro Event, as presented. Motion—Donna Harrington; Second—Mary Hourigan; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-43 A vote was accept use funds from the Gift Account in the amount of $200.00 for award to be used at the COA Volunteer Appreciation, as presented. Motion—Mary Hourigan; Second -Tom Keogh; Vote -7 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-44 With all business being completed, a vote to adjourn the meeting at 5:00 PM. Motion—Norma Smith; Second—Donna Harrington; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington.