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HomeMy WebLinkAboutCOA 04/10/2018Mansfield Council on Aging Board of Directors Minutes to Meeting April 10, 2018 Present: Mary Hourigan, Joan Hoey, Tom Keogh, Dick Kelsay, Donna Harrington, Norma Smith, Debra Surprenant, and Josephine Madrazo. Lynda Christiansen was excused from the meeting. Call to Order:Board Chair Richard Kelsey called the meeting to order at 3:30 pm. Treasurer's Report: Tom Keogh reported that there was a balance of $30,477.75 in the Gift Account. Norma Smith offered a motion to accept the Treasurer's Report as presented, with a second from Donna Harrington. The motion was passed by a unanimous vote. Minutes to the Board Meeting of March 20, 2018: The Board examined the minutes to the Board Meeting of March 20, 2018. Joan Hoey offered a motion to accept the Board Meeting Minutes of March 20, 2017, as presented, Tom Keogh seconded the motion. The motion was passed by a unanimous vote. Estimated Budget Status to Date, March 2018 Warrants: Debra Surprenant stated on task with the budget. Tom Keogh offered a motion to accept the Estimated Budget Status to Date, and March Warrants as presented, with a second from Joan Hoey. The motion was passed by a unanimous vote. Correspondence: Received correspondence from the Fire Fighter's Union for a donation. Donna Harrington stated she didn't feel it was a good idea to give a donation as this organization does not directly relate to services for seniors. Dick Kelsay stated TRAID may be interested in making a donation and will bring it up to members at the next meeting. Donna Harrington offered a motion for Dick to propose that TRIAD make a donation to the Fire Fighter's Union, as presented, Norma Smith seconded the motion. The motion was passed by a unanimous vote. Director's Report: Donation- Debi reported the Council on Aging received a $270.00 donation from Cavallo and Signoriello. She stated the employees from Cavallo and Signoriello collect money for charity on Fridays for a dress down day. One of the Fridays they decided to donate to the COA. Budget Meeting with Kevin and All Departments- Debi told the board FY 19 budget will be balance, but it is very tight. Town Manager Dumas informed all department s that all personnel and positions quested in budget quest have been left intact. Planning for Upcoming Programs- Debi informed the board of the upcoming programs. • Senior Safety Day — Friday, May 4th, 11:30 AM — Speakers are DA Quinn and the Senior Medicare Patrol. DA Quinn will discuss scams and Senior Medicare Patrol will have a presentation on demystifying Medicare and Medicare fraudulent. • Volunteer Appreciation Brunch- Friday, May 18th, 10:00 AM. This is a free program. • Rotary Luncheon, Tuesday, June 51h, 12:00 PM, presentation by Gary Highlander. She stated Mr. Highlander will be giving a talk on stealing Lincoln's body. Statewide SNAP Meeting- Debi notified the board that she will be attending the statewide SNAP meeting on Tuesday, May 1st at LIMass Medical in Worcester. Friend's Spring Fair -Debi told the board the Friend's Spring Fair is schedule for Saturday May 12th from 10:00 AM till 2:00 PM. Assistant Director's Report:Statistics- Josephine Madrazo provided a summary or statistics of March. She stated that for the month of March the COA received 290 incoming calls; 56.75 volunteer hours were completed; 711 people registered for events. Old Business: Fairfield Fund Discussion — Debi told the board there is 37,632.57 in the Fairfield Green Fund, and $300.00 is taken out each month to pay for exercise instruction. The board had a discussion on how to best expend the Fairfield Funds. Joan Hoey suggested that funds be used to replace chairs in the community room. Mary Hourigan recommended replacing the reception area desk. Dick Kelsay proposed the Council on Aging offer an evening program one evening a week on financial, medical, or other educational information. Joan Hoey stated the kitchen could use a dishwasher. Donna Harrington requested that Debi research pricing for dishwashers Lenny Clark Xfinity Center Donna Harrington informed the board the Mansfield All-Star Sport Boosters sales for a night of comedy with Lenny Clarke have begun. Donna said COA member tickets are available for $20.00. She will provide Debi with advertising materials for the event. Debi said that she will work with Gatra.on transportation to and from the Xfinity Center for COA members who are interested in attending. Dementia Friendly- Dick Kelsay stated that he would like Town Manager Dumas to work with the board on how to make Mansfield a Dementia friendly community. Dick stated he is aware that TM Dumas is on an advisor board in Boston for senior issues and feels his experience would be beneficial. Joan Hoey stated she had spoken with staff at the Foxboro Council on Aging on how to they present their memory cafe to community members. Debi said she felt Mansfield resident would participate in a memory cafe if we had one at the COA. Tom Keogh stated that he would like to resume Dementia Friendly Communities in September. Town Meeting- Debi said the Annual Town Meeting is scheduled for May 15th. New Business: Slate of Officers- The board had a discussion regarding the slate of officers. They agreed to have them remain the same. Donna Harrington offered a motion to accept to have the slate of board officers remain the same, as presented Norma Smith seconded the motion. The motion was passed by a unanimous vote. BESI Update- Dick there was a discussion regarding the nor'easter and BES] staff was able to work from home. Questions and Answers- Next Board Meeting is scheduled for May 8th. Adjournment- With all business being completed, Donna Harrington offered a motion to close the meeting at 5:00 PM with a second to adjourn the meeting from Joan Hoey. The motion was passed by a unanimous vote. VOTE SUMMARY 2018-45 A vote to accept the Treasurer's Report, as presented. Motion Norma Smith — Second—Donna Harrington;; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-46 A vote to accept the Minutes to the Board Meeting of March 20, 2018 as presented. Motion— Joan Hoey; Second—Tom Keogh; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-47 A vote to accept the Estimated Budget Status to Date, and February 2018 Warrants, as presented. Motion— Tom Keogh; Second— Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan., Lynda Christiansen and Donna Harrington. 2018-48 A vote was accept to propose that Triad make a donation to the Fire Fighter's Union, as presented. Motion— Donna Harrington; Second—Norma Smith; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-49 A vote was accept to have the slate of board officers remain the same, as presented. Motion—Donna Harrington; Second—Norma Smith; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington. 2018-50 With all business being completed, a vote to adjourn the meeting at 5:00 PM. Motion— Donna Harrington; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, Lynda Christiansen and Donna Harrington.