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HomeMy WebLinkAboutXfinity Center Sub Comm 04/07/2016Notes For Xfinity Sub -Committee Center April 7, 2016 (,J 1 F 'S OFFICE Present: Sub -Committee Members: Selectman Olivier Kozlowski Others In Attendance: Town Manager William Ross Police Chief Ron Sellon Lieutenant Frank Archer Lieutenant Sam Thompson Traffic Safety Officer Dave Kinahan Sergeant Roy Bain Fire Chief Neal Boldrighini Deputy Fire Chief Jim Puleo Justin Desrosiers, EMS Coordinator General Manager Jeffrey Mann Tracey Whalen, Minutes Clerk Also Present: Bill Clemmey Meeting Called To Order at 7:39am 201h APR 29 A II: 43 Y :PA �'1 �" - It�L6l Mr. Ross informed the group that he has followed up with Town Counsel with regards to the matter of LiveNation being self-insured. Town Counsel explained that as long as the Town is confident of solid financials and that LiveNation backs up the responsibilities of Indemnification Agreement there should not be any issue. Language of the license should refer to the Indemnification Agreement and remove mention of 1 I IF. Mr. Ross asked Mr. Mann to have his Counsel review the language. Mr. Ross referenced an ongoing protective custody issue where it was felt that LiveNation and Xfinity has lived up to their part of the bargain. Mr. Kozlowski asked if LiveNation/Xfinity has always been self- insured to which to Mr. Mann stated to his knowledge yes. Chief Sellon referenced the Board of Selectmen's meeting from last evening and the concerns aired publicly. The Chief stated that everyone has the same goal with regards to reduce staffing safely and stressed the directive comes from Board. Mr. Mann wanted to be clear he was not challenging staffing levels. Chief Sellon recognized that tweaks here and there are needed and understands the challenge Mr. Mann has but emphasized that it is incumbent that the groups work together to solve these issues. Mr. Mann, as a side note mentioned that the schedule lends to fewer acts that lead to issues and looks like it's an older demographic that typically don't look Xfinity Sub -Committee Meeting April 7, 2016 for trouble. Mr. Mann also stated that two of the anticipated problematic shows have been moved from a Saturday show to a Thursday show. Mr. Kozlowski stated that his colleagues wanted to get the point across of supporting its Public Safety and it was interesting to see what took place but he did appreciate Mr. Mann's presence. All agreed that it should not have happened in a public forum with Mr. Mann furthering the discussion should happen behind closed doors. Mr. Mann went through a few points of his own which included: • Looking for feedback with regards to the Traffic Plan, noting he is moving forward with an Open House for residents affected by the plan to close Reservoir Street for a period of time on the egress. His plan is to flyer houses inviting them for coffee, a tour and to explain the process. Chief Sellon would like to have a traffic officer attend as well. Mr. Mann also noted MassDOT is in favor of the plan but would like Town sign - off. • Deployment Plan (Officers and where they are located). Mr. Mann is looking for more information with regards to the flow of movement. • Pre -season Table Top Exercises which Mr. Mann would like to open up to the Chiefs and staff. This would be "pick up scenarios" where he felt it is interesting to hear perspectives of handling of situations from different positions. Chief Sellon suggested to add bomb threats as FBI Agent Kevin White noted (at last week's meeting) a significant increase in threats. Mr. Mann also suggested active shooter as there is great training. • In contract with helicopter company out of Norwood Airport to provide "Ultra VIP Experience", four person package with assigned Xfinity concierge. Designated drop area would be to utilize second half VIP Lot as it has natural barriers on two sides. Could handle three trips per show where the goal, as it is new, would be ten for the season. Lieutenant Archer can understand why LiveNation/Xfrnity wants to offer this but noted it is a nightmare scenario for Public Safety. Chief Sellon noted it is "managing expectations" of crowd (rushing because they think it's the band or a celebrity). • Documentation of Details. Chief Sellon preferred discussion of this matter privately.. Mr. Mann will work with the Chief on this separately. Traffic Officer Dave Kinahan reviewed the Traffic Plan at this point of the meeting where Mr. Mann reiterated that MassDOT approves of the plan but in the spirit good partnership would like the Town to sign -off on it first. Officer Kinahan's concern is closing of Reservoir Street. Mr. Mann explained this would only be for a limited time on the egress where it was felt there is an alternative route for those residents. Mr. Mann explained the goal is to keep it open until the last second. Officer Kinahan asked that signage be prominent to which Mr. Mann reported there will be a full scale signage plan and it will be significant referencing utilizing the merge for signage Xfinity Sub -Committee Meeting April 7, 2016 placement. Officer Kinahan asked who will perform set- up to which Mr. Mann noted that depended on the company they decide to use. Lieutenant Archer reminded the group that a lot of Norton residents utilize Reservoir and would need to be informed. Mr. Mann would extend notification via flyers into Norton and Chief Sellon would inform Chief Clark. Chief Sellon felt anything that relieves the starting/stopping and continues flow should help. Sergeant Bain addressed the group in terms of his group's needs. His main issue is with regards to the lawn and people entering or throwing objects under/over the fence. Mr. Mann noted staff does its best staying on top of holes and suggested rebar may be better. Sergeant Bain is looking for better site lines from the back of the lawn asking for a better elevated position. Mr. Mann and a group of Public Safety personnel will meet later today at 3:OOpm to survey the area. Sergeant Bain would like a sense of consistency for each show in terms of Xfinity policies so there are no excuses (selfie sticks, umbrellas, bags). Mr. Mann noted artists sometimes have requests. Sergeant Bain felt relaxing of rules is a problem and welcomes anything that is stricter. Mr. Mann felt more signage for "dos and don'ts" is warranted. It was suggested to pass out information to cars while entering. There was a discussion of leaving items in an area (no bags or containers) for pick-up upon exiting. Chief Sellon would feel more comfortable if something of that nature was at least 100 yards away. With regards to last week's EMS discussion Mr. Ross reported that he had a follow-up conversation with Foxboro Captain Kelliher as well as a conversation with Foxboro's Town Manager Bill Keegan who both spoke incorrect reporting of numbers from the Gillette venue. Both noted that transports were actually higher and there is pressure to not report on those. Mr. Ross asked Mr. Mann to take a serious look at Xfrnity's provider noting the Town does not want transports either but it has an obligation to provide proper medical assistance. Chief Boldrighini believes in the system that is in place stating the key is to stop the issue before it becomes one. Mr. Mann asked if the Chief is recommending no physician. Deputy Chief Puleo wanted to be clear there is a difference between the terms triage and treatment. Mr. Mann stated if he is paying for a physician he wants him/her to be actively involved and did not have that impression from last year. Chief Boldrighini felt the doctor facilitates and is positive and would like to see that continue noting he will continue to work on a smoother process. Mr. Ross confirmed it will be the same doctor noting he is accustomed to EMS. It was noted there is potential to not have him there for smaller, less problem shows. The group agreed that perhaps advance planning on this front can be accomplished in monthly meetings. Mr. Kozlowski asked what else needed to be done where Mr. Ross felt that if both parties are agreeable we should begin to move forward with the license to which all agreed. Xfinity Sub -Committee Meeting April 7, 2016 Deputy Fire Chief Puleo felt that the helicopter and procedure of the VIP Experience should be an addendum to the Emergency Manual where it was felt it could piggy back off of the Medivac. The Deputy Chief felt the worst case scenario should always be planned for. Mr. Ross would like to provide a summary to the Board. chiefs work on public safety plan Meeting Adjourned at 8:59am. Signature Xfinity Sub -Committee Meeting April 7, 2016 G( 2 ?_46 Date