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HomeMy WebLinkAboutGIS Application Meeting - 05/05/2011o��pNSf/F/O TOWN OF MANSFIELD, MASSACHUSETTS i a %off MIS/GIS �►c 14IP' CEO y Six Park Row, Mansfi � ;°. ' * "h Phone (5 8 lif 1-6d �f S OFFICE P J'.9'F�AS A�\y� \^ 1bWN \N Fax ( IAV -33J3 A 10: 05 NOTES OF MEETING h�hiSF;l t_0 Meeting Date—May 5, 2011 Attendees: Rick Alves Interim Town Engineer Lee Azinheira DPW Director Neal Boldrighini Fire Chief Shaun Burke Planning Director Chris Cox Electric Department Xia Jin GTS Manager Elizabeth Leidhold Conservation Nick Riccio Building Department Don Tebeau Fire Department Sacha Zlatkova MIS Notes Issued: May 9, 2011 Prepared by: Xia Jin Copies to: Attendees Gary Babin Steve Bishop Robert Button Mark Cook Helen Christian Roxanne Donovan Michael Ellsworth Lorilee Fish Nancy Hinote Kurt Gaffney Marc Goyette Lance Lawson Scott Leite Eleanor McCarter Sue McGinley Arthur O'Neill Shawn Precourt James Puleo William Ross Edward Vozzella Electric Department Water Department Director, Emergency Management Agency Highway Town Clerk Treasurer Police Parks/Recreation Assessors Water Operations Manager Fire Lt. Safety Officer Health Agent Water Department Assessor's Office Police Chief Water Department Deputy Fire Chief Town Manager School Department Purpose: Regularly scheduled meeting to discuss various GIS topics. 1. Building construction documents linking to GIS Xia Jin noted that the Fire department scanned hundreds of construction documents and other plans in the past few months, and those scanned documents were linked with the public safety GIS application. Lt. Don Tebeau gave a live demo on bringing up various documents through the fire GIS application. Don said that they utilized the senior resident tax program for the scanning process. Don explained that it provided information for a fast response to an incident when those documents were accessible in the GIS application. Don showed the attendees an all -in -one computer for use in the field and in the office. He explained that this computer had windows 7 for its operating system and could run any existing program on a desktop or a laptop. Fire chief, Neal Boldrighini, said that the Fire department was looking into replacing aging laptops with all -in -one computers for low cost, high compatibility to existing systems, and mobile capability. 2. Wetland data Xia addressed to the wetland issue Shaun Burke brought up in the last GIS Steering Committee meeting. Xia said that wetland plans could provide more accurate wetland data. Elizabeth Leidhold explained that field verification was conducted before the wetland delineation was approved on a wetland plan. She noted that she was not sure about field verification before 2009 and therefore wetland plans before 2009 were not scanned. According to Elizabeth, the wetland delineation showed on a wetland plan would be valid for three years. Xia showed the wetland plans as pushpins in a GIS map. She noted that 17 plans were scanned and tied into GIS, and when new plans come in they will be scanned in. She pulled up a wetland plan where it showed isolated wetlands on the site, and in the same location, neither the town GIS data nor the state DEP wetland data showed any wetlands. Elizabeth explained that an approved wetland plan might show wetland flags that were not verified in the field and those ones should not be used. Rick Alves asked if we could add the wetland delineation into GIS as a GIS layer such as sewer pipes. Elizabeth explained that we could not force the applicant to update the wetland information when the approved one was expired. Xia said that wetland plans would be used for reference only and the wetland delineation would not be added into GIS as a layer. Neal recommended that Elizabeth could use photos taken in the field and link them with GIS for reference. Sacha Zlatkova asked Elizabeth if a mobile computer like the Fire department had could be helpful in the field. Elizabeth said yes. 3. Needs for new aerial photography Xia said that our aerial photography taken in April 2006 was outdated and many changes occurred throughout the town since 2006. She explained that we had a 5 -year update plan for aerial photography, and due to the economy, we did not submit a request for update in 2011. She asked for support to submit a request for FY2013. Nick Riccio asked how much would be the cost for the update. Xia said the cost was $70,000 for the 2006 aerial photography update. Nick asked if the google map or the state may have more recent aerial photos. Xia said that the google map had very good quality aerial photos, and for most of our town, the google aerials were taken in 2010. However, the google aerial photos could not be shared or downloaded. The state had a flyover in 2008, however, the aerial photos did not have enough details. All attendees agreed to request for aerial photography update for FY2013. They also suggested possible funding sources. Shaun recommended contacting Mansfield airport for possible grant. Elizabeth recommended joining neighboring towns for a flyover to save some money. 4. Development for a new GIS web application for town departments All attendees received the project plan for development of a new GIS web application for town departments. Xia noted that our current GIS web application for town departments was developed in 2003 and had satisfied most of town departments needs for GIS mapping and data query. She explained that the current web application was built on an old technology called ArcIMS and the supporting for this old technology will be dropped in the coming year. She briefly explained the need to move onto new technologies and two options available for developing a GIS web application, Adobe Flex and Microsoft Silverlight. She reported that she took a training class in February, and started to work on the new GIS web application. Xia gave a demo on the new GIS web application and went through implemented functions. She confirmed with Rick that all functions in the current GIS web application would be available in the new web application. She also said new technologies would bring additional functions and features in the new web application. Xia asked for approval on moving this project forward. She noted that she would work with departments to make sure the web application work for their daily use. Rick asked if the plans and documents could be retrieved from the new web application. Xia said yes, and this new function will be implemented in the phase 3. All attendees gave positive comments on the new web application and approved to move on this project.