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Home My WebLink AboutMBC 08/02/2018Municipal Building Committee Meeting Minutes (DECEIVED August 2, 2018{ iirERS OFFICE Town Hall Meeting Room 3A/B 1{11 SEP _1 A IQ: 22 Present: Chris Paquin, Chairman Bob Barry, Vice -Chairman (Mr. Barry left the meeting at 8:19 pm Maureen Doherty, Member Evan Epstein, Member e for items 7 and 9 only) Doug Annino, Member (Phon Mark Cook, Associate Member Ron Sellon, Associate Member Neal Boldrighini, Associate Member Also Present: Mike Ahern, OPM/Public Buildings Greg Joynt, KBA Joe Milani, KBA Lee Azinheira, DPW DirectorMr Kevin Dumas, Town Manager Dumas left the meeting at 8:19 pm) AS I E L D Minutes Clerk: Christopher P. Walsh Mr. Paquin noted a quorum present and started the meeting at 7:30 Pm - Mr. Paquin requested that items 7 and 9 are being taken out of order so that Mr. Annino can Baker hone on these 2 items; the walkway modification and the hardw at ar55 participate via sp p the speaker call on his phone. Mr. Annino got off the phone protest. Mr. Ahern set up pm. 1. Committee Meeting Minutes for Approval: 2018.06.25 The committee went over and accepted the minutes for June 25, 2018. Motion: Approve June 25, 2018 MBC minutes (Paquin/Doherty). Vote is 6-0. 2. OPM Report highlights for DPW and Public Safety. Mr. Ahern went over the following July DPW: Punch list is ongoing; update from KBA and WSE as of July 18th has been provided. Landscaping is scheduled for fall 2018, currently in the process of bidding with bids due August 3, 2018, 1 I P a g einutes A u g u s t 2, 2 0 1 8 MBC Mee tin 0 M Public Safety: Structural Steel is complete except Apparatus Bay. Structural masonry complete in Buildings A and B. Alternate #3 Storage Building rough electrical has started. Under slab utilities in Buildings A and B have started. Concrete slab placehe FTP s ment of 2nd f loon andd, tD living quarters. Schedule Update from BBBC has been uploaded schedule shows the project behind a few weeks but BBBC expects to have the schedule come back into compliance in the next couple months. Mr. Ahern then went over the following schedule highlights for August. n Phase I is being completed as we speak and Phase I site work will be DPW: Paving topcoat o onth or so. Deficiencies: Mezzanine floor sealant failure will be completed within next m investigated by vendor for possible strip & re -apply. Alternates # d f start. Site Public Safety: Under slab M -E -P to be completed. paving binder to t ve for Sept. utilities to be completed. Interior masonry walls to start and p g 2018. Mr. Ahern mentioned the following potential upgrade, PR attachedosts: Change order . Review Plants for Phase I updated Contingency Log in detail. Walkway Landscaping - $12,987.00. nd exterior signage work and specifics of mezzanine The committee discussed the interior a deficiencies. 3. Proposed or Upcoming Changes/Change Orders/Ce orders (change order #14), which Mr. Ahern went over the costs for the pending Chang ained this amounted es making the adjustment for ar. Ahern lcalculat on errogr for bond and builders risk order is compiled of 5 by BBBC, in includes previous CO approvals, as discussed previously with the committee. Motion: Approve change order #14 for $21,556 (Paquin/Epstein). Vote is 6-0. 4. Project Budget and Contingency Log Update Mr. Ahern went over the budget in detail and answered a couple of questions from Mrs. Doherty specific to change order and base column. Mr. Ahern statedh Mr. Stanbrook and working with Mr. Stanbrook to have the budget always up dated as happening previously. All invoices will be coded slightly eliminate some duplicate work that w different to fit into Mr. Stanbrook's updated spreadsheet and tracking system. Mr. Ahern then went over the contingency countdown log specifically the open lr. Ahernstated he was noted a ection on the WatchGuard system accounting from the that last meeting. believed it wasn't accounted for in the mistaken when he stated at the last meeting carried in the MIS budget, original soft costs scope but actually n was d was never to item that wase part of the project budget. The through previous email correspondart of the project budget the infrastructure for the only costs that should have been p 2 P a g e2 0 1 8 M e C Mee [ I n g M i u u t e s August 2, stem. Mr. Ahern stated that due to timing, he system and not the actual purchase of the believes it will end up coming out of the project budget and not operating as originally agreed to. He will continue to keep it in the contingency countdown allowance. 5. Monthly invoices w/Application for Payment Approved by KBA and OPM Mr. Ahern went over the invoices for Allegra, BBC (change), Comcast, HAKS, KBA, Mansfield Electric, McMaster -Carr, Pro Cut Concrete Cutting, Pro Scanning, Projectdog, and Weston and Sampson, for a total cost of $923,549.12. Motion: Approve invoices for total of $923,549.12 (Paquin/Cook). Vote is 6-0. Both Mr. Barry and Mr. Dumas left the meeting at 8:19 PM. 6. Updated Punch List Progress on Phase I DPW are not complete across the board: The majority of the items are complete, but the following door cores /keying, room signage, exterior building signage. The following area or room names have incomplete items: closet, corridor, reference, D203, D role ts1m' vehicle maintenance, small Hance, toilet, locker rooms, mechanical, public buildings / special P compressor room, welding bay, equip punch list items can be found in the equipment maintenance, exterior, interior, mechanics room, small equipment bay, and janitor. The details of these the MBC packet as uploaded to the FTP site. 7. Hardware Protest Update Position on the matter to the Mr. Ahern provided both a copy of BBBC's position and KBA's ' position on the specifics relative to regarding committee. Mr. Ahern asked Mr. Milani to present KB s p scope) the added and the plans and specifications on this hardware issue. Mr. Milani went over the letters reg g rials to the COP 024 titled Finish w th ware Amendments (mate BBBC. Mr. Milani mentioned 'what ethe manufacturer mentioned his correspondenceutes the cost differential (they believe they own none bought, in unit rates, but that BBBC eid $41,000). Mr. Milani's position is that hardware of the set and that they should be p aid a rox. $5,000 scheduling lists hardware sets for different doors, and thhe B ld in escrow an instead. be utilized instead. Mr. Milani mentioned that the $41,000 is being believes a settlement should be reached while applying until a resolution is reached. He also s of expediency. that money to the project for reason Mr. Ahern explained in detail the position that BBBC was taking and their understanding of the specifications as explained to him from Mr. Penta, owner at BBBC. Mr. Barry lied plans and sp flaws in the bidding documents and Mr. Joynt rep specifically asked KBA if there were any specified. The yes, there was a slight flaw that's why KBA felt it was fair to offer from what believe sp a approx. 5K in difference or upcharge type of a resolution but feels that reasonable resolution of the app proceed with talks with committee as a who fob Sl�unreasonables that we sand to authorize Mr. Ahern to p what BBBC is asking Mr. Penta in trying to bring this item to resolution. o kn ck off the labor associated with this discussions with Mr. Penta, BBBC would be willing 31PagaA u g u s 2018 MBC Meeting Minutes [ 2, which would reduce the number to 30K from e a e iginal 41K in the COP Mr. Ahern stated he would talk with Mr. Penta and have an update 8. Masonry Prism Testing Results Updateand the Mr. Ahern went over the results for Masonry Prism Testing (for compressive strength), g they're not at fault as suggested by the designer at a previous letter from HAKS (statin meeting). It was noted that some of the original site samples were damaged prior to arrival at ut corrected. was noted that it HAKS and an incorrect sample size was taken at one point bmaterialtitious in grout mix). appeared a lot of sand was in the Boro mix ower than d Omix des design st ength of 3000# and 2500# ack of cemen The grout breaks were coming ' transporting prisms, observing removal of specification strength. Mr. Ahern shared an email addressed to BBBC, who are anticipate o reimburse Mansfield for scanning, saw-cprisms &reporting results, and replacing & repairing prisms, compressive testing of p art of masonry p All prism testing, which are now p the prism sample areas that were extracted for testing• isco testing successfully. Mr. Ahern an assembly test of all the materials as a unit, passed the p ass as an made clear that the grout, by itself, didn't pass the tests but all the prism units did p assembly. 9. Public Safety Walkway Modifications — PR Review COP 115 (Doug Annino was on the speaker phone for this discussion) forwarded by BBBC to furnish the tete alterations to the Public Safety Building Entry. Mr. Mr. Ahern went over the total quotation cost (at $61,622 labor and materials necessary to comp expected and Ahern explained that he and the design ced for m felt the of effort were ahsgher th He sated that KBA some items weren't reasonably p phases,n 2 one being specific to the walkway is requesting that the COP d broken he heated 'sect on of the walkway, which is the majority of the redesign and the second adding4-5K to be reasonable based on our cost. Mr. Ahern anticipated the cost being reduced by evaluation. The committee discussed the specifics and merits of the walkway heating system. Chief Boldrighini raisedthe question stormlue s. Thishncluded aleating l walks walksent nand lentrandC 5 t the FD has a bare pavement policy g ower to make this happen two facilities. Mr. Cook then discussed the difficulties with mane ar for the consistently and at a hazard will exist for them du'rinlg ice conditionslk is as well.e main . The heated sidewalk public and dewalk would eliminate this problem. Chief Boldrighini t sand thehge edral clonsenlsus'wasility ges. essentially the same reasoning behind the epoxy floor Motion: Approve the proposal for additional entry way, including heat, not to exceed $61,622 (Barry/Epstein; Doherty opposes). Vote is 6-1 10. Schedule for Grand Opening for DPW Phase I requested by selectman, to Mr. Ahern brought up the point that the Town Manager has asked, req phase 1. The schedule a grand opening for the DPW portion of the building as completion , 1 committee discussed this request and and decided elandsid d schedules presenOctober Saturdal tlycMrAhern w181 checlk with the best date based on paving 4Pa 6eMinutes August 2, 2018 M B C M e e t in g Mr. Dumas about what type of event or grand opening he is anticipating or would like to see happen and report back at the next meeting. 11. other Items for Discussion Related to Municipal Complex which s for an additional request for Mr. Paquin mentioned signing off on MSBA pap funding based on the OPM assigned to the project. The committee sparingly mentioned the highway intersection and asked Mr. Ahern for an update which was stated that it's still in redesign and will have a better answer at next meeting. 12. old/New Business None 13. AdjournVote is 6-0. Motion: Adjourn the August 2, 2018 meeting at 8:58 pm (Paquin/Doherty). Signature v r 5 1 P a g e 2018 MBC Meeting Minutes August 2, 9�— Date