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HomeMy WebLinkAboutBOS 08/08/2018Minutes of Board of Selectmen Meeting August 8, 2018 Present: Mr. Michael Trowbridge, Chairman; Mr. Jess Aptowitz, Vice -Chairman; Mr. Steve Schoonveld, Clerk; and Mr. Neil Rhein. Mr. Frank DelVecchio was not present. RECEDED 1. Call To Order Board of Selectmen Meeting -Pledge of Allegiance TOWN C!_k RKS OFFICE Chairman Trowbridge called the meeting to order at 6:30PM. He reminded everyone that6Aeoeek#g as MT broadcast live and taped for future broadcast on Mansfield Cable. He asked if there wereanymemjj ers of e audience recording, to which he noted that Ms. Donna Whitehead would be recording. MfiNIS F1E! D M ASS= CI11"JSETTS 2. Discussion and Consideration of Memorial Bench for Shane Farrell There was no one present for this agenda item and it was postponed to August 29, 2018. 3. Discussion and Consideration of BYOB Application for Hangar 12 There was no one present for this agenda item and it was postponed to August 29, 2018. 4. Discussion and Consideration to Waive Moratorium for High Street at Central Street and N. Main Street Mr. Azinheira explained to the Board that the gas company is planning to replace a line on Central Street and the connection is at High Street. The gas company would pay for full width reconstruction. Mr. Azinheira stated that he recommends that the Board approves this moratorium with the condition that the Town does the full width milling and overlay as well as for the trenches. Mr. Azinheira stated the second area is at North Main Street and the gas company needs to tie into Concetta Drive and he recommended the same approval for this area. The Board then asked a few questions. Mr. Aptowitz was concerned that the moratoriums were becoming a pattern. Mr. Azinheira explained that the gas company has budget constraints but they are working to replace old gas lines. Mr. Dumas suggested meeting with the gas company to create the paving schedule that coordinates with the gas lines that need replacing to minimize future road cuts. Motion: To approve -to waive the moratorium for High Street at Central Street and North Main Street at Concetta Drive with the condition that the gas company pays for milling and overlay and pays for milling and overlay of the whole trench. (Schoonveld/Aptowitz) Passes 4:0 S. Discussion of the Recycling Cost Increase to the Town of Mansfield Mr. Azinheira stated that in the beginning of July he received a letter from Waste Management with fee increases. He then met with Waste Management and noted every community is being affected because China has changed their policy of what recyclable materials they will accept. They used to take 50% of the recyclables and would accept up to five percent contamination and now they are only accepting half a percent contamination which is nearly impossible to obtain. He stated that China also is no longer accepting paper which makes up 45% of the waste stream. Mr. Azinheira also added that regionally recycled glass was going to a local company who has gone out of business. Mr. Rhein commented that the whole system of recycling is in jeopardy. The proposed costs are $90 a ton for trash and a credit of $14 a ton for recyclables. Mr. Azinheira asked for contracts from other communities and the negotiated rates have been $88 a ton for trash. The contract will be up at the end of fiscal year 20 and he has asked Waste Management to provide a quote for the Town opting to have a three or five year extension. Chairman Trowbridge asked Mr. Azinheira to report once he had more information. 6. Discussion of Additional Commuter Parking Opportunity on Winthrop Street Chairman Trowbridge stated the Board would be going into executive session to discuss this item. 7. Consideration to Sign the Warrant for the State Primary Election to be Held on September 4, 2018 Motion: To sign the warrant for the State Primary Election to be held on September 4, 2018. (Schoonveld/Aptowitz) Passes 4:0 Meeting Minutes Board of Selectmen August 8, 2018 Page 1 S. Consideration to Sign the Conservation Restriction from 2015 Annual Town Meeting, Article 25 Motion: To sign the conservation restriction from 2015 Annual Town Meeting, Article 25. (Schoonveld/Aptowitz) Passes 4:0 9. Discussion and Consideration of Fine for Concert Overages at Xfinity Center Mr. Dumas stated there were two shows that went over by three minutes each and the agreement states that if a concert goes over by less than five minutes it is five cents per concert attendee that can be fined. The first show was Chris Stapleton on June 30th and there were 16,682 in attendance and a potential fine would be $834.10. The second show was Keith Urban on August 4th and there were 13,794 in attendance and the fine would be $689.70. Mr. Aptowitz stated he wanted to fine them. Mr. Schoonveld asked if these where the only two shows that have gone over and Mr. Dumas confirmed it was with the exception on the show that went over as it was a public safety concern that was addressed earlier in the evening. Mr. Rhein stated he did not favor a fine and thought for three minutes over a warning would be sufficient. Mr. Aptowitz commented that a few years back the fine structure was lowered, but Mr. Mann and the bands are all very aware of the 11pm end time. Mr. Rhein asked if there were any fines last year and Mr. Dumas stated the last fine was in 2015 Motion: To approve the fines for the concert overages at the Xfinity Center for the Chris Stapleton show in the amount of $834.10 and the Keith Urban show in the amount of $689.70. (Schoonveld/Aptowitz) Chairman Trowbridge stated that he thought for three minutes should be a warning and the noted level of cooperation has been exceptional. Mr. Schoonveld agreed that the Board could impose a fine in the future if it becomes excessive. Mr. Aptowitz stated that he was trying to set an example. Motion Failed 1:3 (Nay -Rhein, Schoonveld, and Trowbridge) 10. Discussion of North Main Street Fire Station and West Street Police Station Use Mr. Dumas stated that he did meet with Mr. Ahern to begin to discuss the proper language to put in an RFP to keep the historical front facade of the building. Mr. Schoonveld stated that the Board needs to have an idea of what the building is worth. Mr. Dumas answered that Mr. Ahern is also going to speak with a property assessor. 11. SEMRECC Update from Town Manager Mr. Dumas stated there was no update. 12. Resident Questions and Comments There were no resident questions or comments. 13. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Board of Selectmen may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a) Approval of Board of Selectmen Meeting Minutes for: • July 11, 2018 • July 25, 2018 b) Vote To Approve Warrants: • Town Vendor Warrant No. 18057T in the amount of $157,103.88 • Town Vendor Warrant No. 19005T in the amount of $1,420,385.13 • Electric Vendor Warrant No. 19005E in the amount of $42,626.89 • School Vendor Warrant No. 19005S in the amount of $126,180.90 • Town Vendor Warrant No. 19006T in the amount of $1,629,900.89 • School Vendor Warrant No. 190065 in the amount of $606,067.86 c) Permits and License: • Consideration of Banner Application for Hearts for Hope Foundation — Race for a Cure • Consideration of Events Application for Race for A Cure Road Race • Consideration of Events Application for Saint Mary's Parish September Fest Meeting Minutes Board of Selectmen August 8, 2018 Page 2 • Consideration of Hackney License for Joseph Arruda pending approval from Public Safety d) Proclamations Motion: To approve the consent agenda. (Schoonveld/Aptowitz) Passes 4:0 14. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 19005PT in the amount of $493,507.41. Motion: To approve Town Payroll/Town Medicaid Payroll 19005PT in the amount of $493,507.41. (Schoonveld/Aptowitz) Passes 4:0 • Town Deductions Vendor Payroll 19005TV in the amount of $140,865.48. Motion: To approve Town Deductions Vendor Payroll 19005TV in the amount of $140,865.48. (Schoonveld/Aptowitz) Passes 4:0 • Town Payroll/Town Medicaid Payroll 19006PT in the amount of $426,854.04. Motion: To approve Town Payroll/Town Medicaid Payroll 19006PT in the amount of $426,854.04. (Schoonveld/Aptowitz) Passes 4:0 • Town Deductions Vendor Payroll 19006TV in the amount of $123,873.89. Motion: To approve Town Deductions Vendor Payroll 19006TV in the amount of $123,873.89. (Schoonveld/Aptowitz) Passes 4:0 • School Payroll/School Medicaid Payroll 19006PS in the amount of $1,290,560.75. Motion: To approve School Payroll/School Medicaid Payroll 19006PS in the amount of $1,290,560.75. (Schoonveld/Aptowitz) Passes 4:0 • School Deductions Vendor Payroll 19006SV in the amount of $364,851.68. Motion: To approve School Deductions Vendor Payroll 19006SV in the amount of $364,851.68. (Schoonveld/Aptowitz) Passes 4:0 15. Correspondence • Letters from Verizon Fios of Programming Changes • Letter from Government Finance Officers Association • Letter from Department of Conservation and Recreation • Letter from SRPEDD about Aerial Photography Mr. Schoonveld read a summary of the above correspondence items. 16. Town Manager's Report Mr. Dumas updated the Board on several items. Mr. Dumas stated he continues to be touch with Representative Barrows and Senator Feeney on the cadet program. He then noted that the website kickoff meeting is planned for August 16`h. Mr. Dumas then read a road work notice for Newton Street and Pleasant Street. Mr. Dumas then stated that there are faded lane markers and making requests for arrows on Copeland at Route 106 and they will be requesting the State complete that work. Mr. Rhein added that it would also be beneficial for crosswalks to be considered. Mr. Dumas met with Mr. Sollecito and a possibility of the Electric Departments software being able to patch the information to MUNIS so that the Finance Director can avoid reentering information. Mr. Dumas stated that he is working with Town staff to develop a plan for the summer of 2019 on a project to clearly delineate the multi -use path. It would be the section from Old Colony Way at Court Street to the Park Street crossing up to the East Street and would have illuminated crosswalks for safty. 17. Selectmen's Questions and Comments Mr. Rhein asked about the MBTA construction project delay. Mr. Dumas answered that there is a meeting scheduled for tomorrow to discuss the project. Mr. Rhein then stated that when the new buildings are developed they are not taking into account visitor parking spaces or service vehicle spaces. Lastly, he noted that Saturday is the 10th Annual Jamie Fund 5k which is a Mansfield non-profit that created the "Care" Program or Introducing Children to Acceptance through Reading and Education in the Mansfield school system to help explain why some classmates might be different than others. Meeting Minutes Board of Selectmen August 8, 2018 Page 3 Mr. Schoonveld asked about the senior tax relief bill that was passed and if Mr. Dumas has reviewed it to see what ,it means for Mansfield. Mr. Dumas stated he would be reviewing the bill. Mr. Schoonveld then asked if there were plans to educate the public on all the upcoming elections and Mr. Dumas answered that the Town Clerk was going to be using signage as much as possible. Mr. Schoonveld then asked about road repairs, specifically Old Colony Way and Park Street. Mr. Dumas stated that overall things are going well. There was a change in the schedule with the schools needing repairs at the Jordan Jackson and Robinson School parking lots so the timeline has been pushed back a few weeks. Mr. Schoonveld then asked about the speed humps and poles that were installed on Route 106 and Mr. Dumas responded. Mr. Aptowitz asked if Mr. Stanbrook could schedule an Audit Committee meeting. Mr. Aptowitz then asked about the HR Generalist position and Mr. Dumas answered that the HR Director from the School Department will be getting back to him the week of August 20th to discuss the needs and structure of an HR Department for all Town staff. Lastly, Mr. Aptowitz asked about Park Street paving completion and Mr. Dumas stated the delay is waiting for Verizon to approve the new pole locations and schedule the work to move them, as well as deciding where the multiuse path will go in relation to Park Street. Chairman Trowbridge added a final comment about the poles on Route 106. He stated that he appreciated that the Police and Highway Departments were trying to do what was safer and addressed the concerns for that area. Mr. Rhein asked if this wasn't the solution what would be. Mr. Dumas stated that targeted enforcement in that area during rush hour may be the most cost effective way. In order to reduce the speed limit a study is done to measure the average speed and the speed limit could actually increase because of the average speed of the modernists on the street, which is the opposite of what is wanted. 18. Any items not anticipated by the Chairman 48 hours prior to this meeting There were no items. 19. Enter into Executive Session and Not Return to Open Session under Exemption No. 6, M.G.L. Chapter 30A, Section 21 - To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body. • Approval of Executive Session Minutes for May 9, 2018 Motion: To enter into Executive Session and Not Return to Open Session under Exemption No. 6, M.G.L. Chapter 30A, Section 21 -To consider the purchase, exchange, lease or value of real estate, if the chair declares that an open meeting may have a detrimental effect on the negotiating position of the public body and to approve Executive Session Minutes for May 9, 2018 at 7:49PM. (Schoonveld/Aptowitz) Roll Call Vote: Mr. Aptowitz - Aye Mr. Schoonveld - Aye Mr. Rhein -Aye Chairman Trowbridge - Aye Passes 4:0 10`V /�la Signature Minutes prepared by Carrie Champagne Meeting Minutes Board of Selectmen August 8, 2018 Date Page 4