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HomeMy WebLinkAboutMBC 05/03/2018Municipal Building Committee Meeting Minutes May 3, 2018 Present: Chris Paquin, Chairman Bob Barry, Vice -Chairman Maureen Doherty, Member Evan Epstein, Member Ron Sellon, Associate Member Neal Boldrighini, Associate Member Also Present: Mike Ahern, OPM/Public Buildings Greg Joynt, KBA Joe Milani, KBA Kevin Dumas, Town Manager Not Present: Doug Annino, Member Mark Cook, Associate Member Minutes Clerk: Christopher P. Walsh Mr. Paquin noted quorum present, opening the meeting at 7:30 pm. RECEIVED TOINTI CLERKS OFFICE 2018 JUN -8 A 11: 02 1ArSFIELD MASSACHUSETTS 1. Committee Meeting Minutes for Approval: 2018.04.05 Mr. Barry would like his corrections implemented in the minutes, and the committee approved the minutes with Mr. Barry's minor corrections. Motion: Approve 4/5/18 minutes. (Paquin/Barry; Epstein abstains). Vote is 4-0-1. 2. OPM Report Mr. Ahern went over the following highlights for DPW: Maintenance Manual submissions and review are ongoing. Substantial completion DPW was February 1st. Formal Punch List was issued and is being worked on. Final Completion of punch list was due March 16th. HVAC Commissioning took place on 02/05/2018; action item list has been issued and is awaiting a response from GGD. Mr. Ahern went over the following highlights for public safety: Backfilling of foundations continue. Additional unclassified and undocumented fill have been excavated; Weston & Sampson is reviewing and dealing with this issue via CCD 024. Concrete footings and foundation/walls in Building A complete. Footings in Building B 95% complete, foundations/walls are 50% complete. Masonry proceeding in Building A detention area walls and preparation for CMU to begin in the rest of Building A. Electrical box installation continues in CMU. CCD 023 has been completed for sewer change. Work continues on 11 P a g e MBC Meeting Minutes May 3, 2 0 1 8 perimeter drainage piping. New sewer at east side of the site is tied into the active sewer system and water department is connected. Mr. Ahern reported the following schedule highlights for this month for public safety: Alternate #3 Storage Building steel erection to begin. Public Safety footings & foundations scheduled to be completed. May 16th Steel Delivery for Public Safety Building. Water/Sewer/Sprinkler services to begin. Mr. Ahern reported the following schedule highlights for this month for DPW: Punch list is beyond deadline and is in review with KBA/Weston & Sampson. Landscaping for Phase I is in review pending landscaping plan and it has to coordinate with pavement installation. Mr. Ahern reported the potential costs for the following: CCD 023 — New to existing sewer conflict. CCD 024— Undocumented fill under Fire Department Apparatus Bay. Change Order #11. PS Building radio system wiring. Public Safety crash barriers. Electrical/Architectural drawing conflicts. Gravel letter — Guigli. Markups on Change Orders, corrections by BBBC. Mr. Ahern then went over the diagrams covering the foundations and footing. The committee went over an extended discussion about the undocumented fill. The committee went over the sheet on cord strain relief. Lastly, the committee went over the Guigli letter in terms of discussing the cost impact of Common Borrow/ General Fill for Phase 2. Mr. Sellon left the meeting around 7:35 pm. 3. Architect's Update General update by Mr. Milani and Mr. Joynt on some items discussed during OPM report. 4. General Discussion on Monthly Progress Reports and Other Items 5. Proposed or Upcoming Changes/Change Orders/CCDs Mr. Ahern went over Change Order 11 and specific details (COPS) for it, including RRF 049 Soffit Framing, generator upgrades for Item 84111, resinous floor apparatus bay, ACM adjustments, DPW delete blinds in the lunch room, and the pre-emption panel. The total cost for this change order is estimated to be $74,213.00 Motion: Approve Change Order 11 in amount of $74,213.00. (Paquin/Barry). Vote is 5-0. 6. Project Logs and Budget Mr. Ahern went over project contingencies, and gave explanations for the costs of the open PCOs (in contrast of the remaining amount for the budget), including door hardware revisions, changing CMU footings, mezzanine sprinkler, among others (the rest can be referenced on the project contingency sheet). The committee went over the distinction between PR and COPS in response to Mrs. Doherty. The committee went over additional radio boxes contingency in detail due to concern about its high price. 21Page M B C M e e t i n g M i n u t e s M a y 3, 2 0 1 8 Mr. Ahern then went over unexpected construction costs (compressor room vents were discussed in detail). Mr. Ahern went over unexpected soft costs, including discussing in detail the high costs for repaying enterprise accounts (400K) and realigning the intersection (whether it would actually be 450K and how to prepare for that). Lastly, Mr. Ahern went over the costs for the open proposal requests, leaving an estimated budget surplus of $225,734, pending no further change orders. Mr. Ahern emphasized that some of these costs were the best estimates. Mr. Ahern stressed that the contingency is dwindling quickly and the committee has to be very careful moving forward on change orders or the project will be looking at cost overruns. 7. Monthly Invoices w/ Application For Payment Approved by KBA and OPM Mr. Ahern went over the invoices, including BBBC, KBA, Allegra Printing, Ari Hetra, Comcast, Gatehouse Media, McMaster -Carr, Cook Forest Products, Woodward & Curran (twice), and Weston & Sampson. Mr. Ahern went over two additional invoices (HAKS for $9870.15, Janitors for $4,990). The amended total for the voices was now $699,295.69. Mr. Ahern went over some of the retained costs of BBBC. Mr. Ahern mentioned peeling sheets of concrete sealer from the mezzanine areas due to problems with the sealer adhesion (problem with the Ashcroft) and waiting for the contractor BBBC to respond. Motion: Approve invoices in total amount due of $699,295.69 (Paquin/Epstein) Vote is 5-0. 8. Updated Punch List Progress on DPW Not covered. 9. Public Safety Walkway Modifications - Update from KBA and OPM on Lighting Fixtures Mr. Joynt said he is prepared to send out a PR request (including for the sidewalk heating). Mr. Ahern hoped for an answer next month. Mr. Ahern would like review the updated lighting design with Mr. Annino. The letter for the public safety walkway modifications was discussed concerning whether the electric department would supply the light poles and foundations for an improved public entrance. The Light Commissioners voted at their last meeting not to support paying for the lighting fixtures as requested by the MBC previously. Mr. Joynt stated that the sidewalk proposal will be received for the committee to review at the next meeting. 10. PR Request Update from KBA for Police Department Request to Install Single Stall Showers in Police Admin Areas Mr. Ahern went over probable total cost to install showers, approximately at $20,000. Mr. Paquin and Chief were discontent with the price. Mr. Ahern hoped KBA can tone down the price. Mr. Joynt mentioned costs associated with small items, like door scope, carpenter, etc. but feels some items may have been counted a second time and no credit issued from some subs. KBA will be doing a thorough review of this change order but noted it was only received today. Mr. Joynt feels first floor plumbing will be affected if the single stall showers were to go through. 11. Request from Police Department to Install Crash Bollards in Areas near Meeting Room and Public Entrance for Discussion Mr. Ahern went over letter Mr. Sellon wrote to him over the crash barriers. The committee discussed the areas near the apparatus deck and the main entrance walkway for the barriers (i.e. concrete to landscaped area). Mr. Ahern mentioned concerns requiring the need for crash bollards (intentional or 3 1 P a g e M B C M e e t i n g Ni i n u t e s M a y 3, 2 0 1 8 accidental vehicular strike) and that KBA hasn't looked into it much. Mr. Ahern felt high curbing should be done right away, but that planting can be held off until a later date. Mr. Sellon mentioned that he may be able to get a grant for additional crash bollards and agreed it could wait if costs are getting tight. Mr. Joynt felt the need to protect the community room. The committee mentioned that barriers, while they may not entirely protect the public safety building, will hopefully mitigate any unforeseen damage. Motion: Have KBA look into crash bollards and give preliminary numbers (Paquin/Epstein). Vote is 5-0. 12. Other Items for Discussion Related to Municipal Complex Plaques: Mr. Joynt mentioned the materials (bronze anodized) for the DPW plaque, and the choice of patch color. Mr. Joynt gave his recommendations for the plaque for the public safety building (aluminum reveals, silver anodized). Mr. Paquin expressed a preference for the bronze plaque. Memorial Hall Window and Shingle Project: Mr. Ahern mentioned bids ($600 in change) for Memorial Hall to install new windows and siding. Mr. Barry asked Mr. Ahern if the MBC would be involved with this project and Mr. Ahern mentioned it's purely cosmetic and not something structural. High School Window Project: Mr. Dumas mentioned the heating units and how the existing units will not fit in with regard to MSBA compliance standards. MBC will be overseeing the curtain wall system regardless. Mr. Paquin mentioned that he would like to have the OPM Group and Mr. Donahue appear at the next meeting for updates and approval processes. 13. Old/New Business None. 14. Adjourn Motion: Adjourn the May 3, 2018 meeting at 9:14 pm (Paquin/Barry). Vote is 5-0. Signature'Date 4 1 P a g e M B C M e e t i n g M i n u t e s M a y 3, 2 0 1 8