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HomeMy WebLinkAboutKMB 04/10/2018KEEP AMERICA BEAUTIFUL AFFILIATE Mwk N"ECEIVED f N CtE_RKS OFFICI "Empowering residents, businesses, and government to HIS MAY 15 A 0 31. make Mansfield a greener, cleaner place to live, work, and play" 'SETTS Meeting Minutes for M A A C! U April 10, 2018 7:00 pm, MBC Room P floor Town Hall Attendees: Nancy Wall, Pat Colbert, Mike McCarthy, Jason Dodd, Jeff Ward, Mike Healey, Ana Newell, Janice Wivagg Absent: Martha O'Connell ]KEEP MANSFIELD BEAUTIFUL Welcome & Call to Order • Meeting called to order at 7:05. • Nancy welcomed our new member Janice Wivagg. Welcome Janice! • Minutes accepted from previous meeting and signed by Pat Colbert. Treasurer's re ort -Mike • The current balance is $13,859.16. • The money raised as a result of the Fundraising letter is up over $7,000. Last year we raised $8,081. • Nancy is half way done with writing all the thank you notes to people who donated. Relay, for Life Event - Pat • Keep Mansfield Beautiful will have an information table at the Relay for Life event on June 16 from 6:00 - 9:00 at Ahern Middle School in Foxboro. • Pat has setup a Keep Mansfield Beautiful team. Pat will send out the link again so KMB members can join this team. Even though there is no requirement to donate., Pat started the account with $50.00 and hoping members will donate a small amount. March Ma - All • March Madness was a huge success again this year! We came in second again to the Mansfield Police. It came down to the last basket, which was a three pointer at the buzzer! Very exciting! We will win next year! Wellness - Nancy and Pat • Nancy and Pat attended the Wellness Expo at the Jordan/Jackson School. This was the first year this has been offered and it was very well attended. The purpose of the event was to provide a variety of resources to support the physical and emotional well-being of elementary -aged children and their families. Our organization was invited so we could share materials about our programs that can help families and children get more involved in the community. We targeted the Cleanup and the Painted Barrel Program and people were very interested in both of them. We brought two of our painted barrels and they were a big hit! We gave away our reusable bags. We also donated 4 reusable bags, 4 Cleanup t -shirts, and two grabbers for the door prize raffle. Spring CleanIM - All • The banner was not hung up on April 9th because the Electric Department said the weather was too bad. They will be hanging it up the following week. • The Litter Index is scheduled for April 21St. Mike will send out an email requesting participants. This involves a couple of hours on a Saturday morning to drive around town rating different parts of town on volume of litter. • Pat has emailed all the community groups and they have started to sign up. • Pat will email all the Precinct leaders with the template to use for communicating with volunteers. The format was used by Jeff and it is very effective as it requests that each volunteer confirm their participation., t -shirt sizes, and cleanup spot. This method has proven to reduce the number of no-shows and t -shirt size issues. • We currently have 3 cases of reusable bags. For each community group, Pat will place all the supplies in our reusable bags. Pat also gave 40 bags to the Mansfield Food Pantry. • Nancy and Mike filmed a Cable Access segment and it is currently airing. • Nancy checked on whether or not we can hand out reusable bags at Town Meeting. They said we cannot hand out the bags. • Neil has placed an article in the Mansfield News and has done all the social media for the Cleanup. • Jason contacted the Police and EMT and we are all set for their participation during the Cleanup. • Nancy and Ana distributed a letter to the abutting residents of Kingman Pond and Fulton Pond to see if they would be interested in cleaning the ponds via boat on the day of the Cleanup. One resident has already shown interest in doing this. • Neil has ordered the t -shirts. We have a new design and have ordered 500 shirts. • Nancy has communicated with DPW, Xfinity Center, and Waste Management on picking up the trash and recycle bags from Town Hall on Monday, April 30th. Adopt,_ - Martha 0 No news to report. Martha will report at the next meeting. Adopt=otiyeteran Memorials) - Neil and Martha 0 This is an ongoing project. Neil and Martha will report on its status at our next meeting. Adopt -a -Spot (East Mansfield signage with landscaping) -Ana Ana would like to pursue a large landscaping project at the corner of Route 106 and Eastman Street (by Flint Farm). She would like to have stone wall, perennial beds, and a new East Mansfield Business sign. Currently there is a business sign, but it is 15-20 years old and in disrepair. This would be a wonderful entrance way to East Mansfield. Ana is going to write a grant to cover the cost of these items. This project will be done in collaboration with Keep Mansfield Beautiful, The Garden Club, and the East Mansfield businesses. Pat provided Ana a copy of a previous grant proposal for her to use as an example. Flower Barrels - Nancy and Pat The flower barrels were prepared on Monday, April 9th. Nancy, Pat, Mike, and Ana prepared 110 barrels. We currently have 100 requested barrels, but prepared more because there are always businesses that request a flower barrel after seeing them downtown. • Pat has requested 110 pansies from Patrick Lyons. We always want to have extra for possible additional sponsors and flower damage. • DPW will be placing the barrels downtown on Wednesday, April 11th. Nancy and Pat Will oversee this process, which takes the entire day. • We will be planting the pansies on Saturday, April 14 starting at 8:30 and meeting at the Bead Cache. We will work our way from Bead Cache to the South Common. By the time we arrive at 8:30, Mike will have already dropped the flowers into the barrels. He is picking up the flowers at 7:00 from Patrick Lyons. • Since we have 100 flower barrels, we would like to fully advertise this program in the Mansfield News, Sun Chronicle, and Mansfield Patch. Neil will write the article for us. We will ask some businesses for testimonials to be included in the article. Painted Barrel update - Pat • There are only 4 primed barrels available at the DPW, not 10 as Pat had thought. The four barrels have been delivered to the individuals. There are 3 people on the waiting list to paint a barrel. When DPW gets more barrels, they will let us know. Xfinitv program for Non -Profits - Neil • No news on this. At the last meeting Neil was not quite sure if this was worth pursuing as it is a huge commitment (6 concerts with a minimum of 6 people), requires training, and the total amount to be received would only be approximately $5000 - $6000 (this represents a base amount of $3,500 with a percentage of the profits). Bertucci fundraising opportunity - Nancy • Patplaced information about the Bertucci's fundraising on Facebook. On Tuesday, April 24 from 11:00 am - 9:00 pm, Bertucci's will give us a percentage of the sales if you show them the flyer we posted on Facebook. • All members should pass along the information to friends and family. • Because of the Facebook post about Bertucci's, Fresh Catch reached out to us and would also like to offer 30% of the proceeds for takeout on one day Sunday - Thursday. Jason will follow up with Fresh Catch and set up a date in June for this fundraising activity. • Ana suggested we do one of these fundraisers in the spring and another one in the fall to coincide with our two Cleanups. We all agreed this was a good idea. Smith & Nephew Earth Day, Event (Fridav, Mav 4) - Nancy and Pat • Smith & Nephew has asked if Keep Mansfield Beautiful would like to participate in their Earth Day Event on Friday, May 4 where they are unveiling their new waste receptacles. Recycling Works assisted Smith & Nephew with this purchase and will also have a table at the event. Nancy and Pat plan on attending and will setup a table highlighting our programs. Action Items Nand Continue to solicit people to help cleanup Kingman Pond and Fulton Pond. Coordinate the trucks for picking up the trash on Cleanup day. Assist DPW in placing the flower barrels downtown on Wednesday, April 11th. Help plant the pansies on Saturday, April 14th. Attend Smith & Nephew Earth Day event on May 4th. Pat Send out template email for Precinct Leaders to use for communicating with volunteers. Assign community group locations, email all groups their assignments, and prepare their supplies. Prepare all the supplies for Precinct Leaders. Do all work related to being a Precinct Leader. Update all spreadsheets related to community groups and upload on Google Drive. Assist DPW in placing the flower barrels downtown on Wednesday, April 11th. Help plant the pansies on Saturday, April 14th. Attend Smith & Nephew Earth Day event on May 4th Mike M. Send out email with Litter Index date. Mike H. Pick up the pansies at Patrick Lyons on Saturday, April 14th at 7:00. Drop the flower pots into the barrels. Help plant the pansies on Saturday, April 14th. Ana . Help plant the pansies on Saturday, April 14th. Do all work related to being a Precinct Leader. Write grant for funding the East Mansfield sign and landscaping. Jason Do all work related to being a Precinct Leader. Do all work related to being a Precinct Leader. Neil Send volunteer list to all the Precinct Leaders. Work with Pat on community group assignments. Prepare speech for picnic. Next meeting is Monday, May 14th at 7:00 Meeting adjourned at 8:45 Minutes approved on: Secretary signature: 7 2 at 17-"