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HomeMy WebLinkAboutMBC 04/05/2018Municipal Building Committee Meeting Minutes April 5, 2018 Present: Chris Paquin, Chairman Bob Barry, Vice -Chairman Doug Annino, Member Maureen Doherty, Member Evan Epstein (phone for item #9 only), Member Mark Cook, Associate Member Neal Boldrighini, Associate Member Also Present: Mike Ahern, OPM/Public Buildings James Puleo, FD Kevin Dumas, Town Manager David Kerr, PD Greg Joynt, KBA Mike McKeon, KBA Not Present: Ron Sellon, Associate Member Minutes Clerk: Christopher P. Walsh Mr. Paquin called meeting to order at 7:30 pm, noting a quorum present. RECEIVED CLERKS OFFI 2018 PAY -U A 9, 1 M,t.SFIFLD M:ASQACHIJSETTS 1. Committee Meeting Minutes for Approval: 2018.02.28 Committee reviewed the minutes for 2/28/18 with Bob Barry adjustments and approved. Motion: Approve the 2.28.18 minutes (Paquin/Annino). Vote is 6 - 0. 2. OPM Report Mr. Ahern reviewed the following highlights for DPW for March: Additional Training has taken place for the DPW Building Systems and is still ongoing. Maintenance Manual submissions and reviews are ongoing. Substantial completion was February 1st. Formal Punch List was issued and being worked on. Final Completion was due March 16th. Doors and hardware are complete; final cores have been installed and keys have been delivered. HVAC Commissioning took place on 02/05/2018; action item list has been issued and is awaiting a response from GGD and BBBC. Nitrogen Generator Purge Valve Assembly has been relocated. Landscaping for Phase I is in review pending final pavement wearing course. Tree removal for Well Access Road is complete as previously discussed. 1 I P a g e MBC Meeting Minutes April 5, 2 0 1 8 Mr. Ahern reviewed the following for Public Safety for March: Phase II Site drainage is 60% complete. We have encountered unsuitable materials in several locations that have been removed and excavation continues. Mr. Ahern is tracking the amount of unsuitable materials through the contractor submitting daily elevations of materials removed and tracking through onsite inspector. Slab and foundations for Alternate 3 Storage Building are complete. Public Safety Building foundation is underway with a large portion of Building A complete on exterior. Backfilling of foundation is ongoing. Mr. Ahern went over a plan highlighting the limits of work performed to date on foundations. Mr. Ahern went over schedule highlights for April 2018 Mr. Ahern went over and explained reasons for the following potential costs: Conflict with Guigh over screening material, utility costs for water and electric department direct incurred costs (it was noted this was never part of the project budget and the prior administration agreed to have these costs absorbed within the water and electric departments prior to developing a project budget), Unsuitable materials encountered, CCD 023 for sewer works, Change Order #10 (motorized gate, cable hardware, etc.), possible intersection improvements. 3. Architect's Update: General Discussion and Discussion on Monthly Progress Reports and Other Items Mr.loynt and Mr. McKeon gave a general discussion of items which supported the items discussed in the OPM Report and answered any general questions associated with above. 4. Proposed or Upcoming Changes/Change Orders/CCDs Mr. Ahern explained Change Order #10 in detail which included 10K credit for gas usage and other miscellaneous cost previously discussed in prior meetings and in the OPM Report above. Motion: Approve Change Order #10 (Doherty/Annino) for $2,164.00. Vote is 6 - 0. 5. Project Logs and Budget Mr. Ahern mentioned not all items may come to fruition on project contingency but are nevertheless on the list. The committee went over the COP log. Mr. Ahern went over open proposal requests, and mentioned items such as epoxy flooring, police showers, PS entry redesign, PS crash barriers, among others. The project logs and budget in the packet covered were: project contingency, change order proposal log, proposal request, municipal complex — CCD log among others. 6. Monthly Invoices w/ Application for Payment Approved by KBA and OPM Mr. Ahern went over the invoices and total due for following companies: BBC, KBA, NVS, HAKS, Creative Office Pavilion (twice — wraps up furniture), and Comcast. Mr. Ahern mentioned some items are still awaiting (see the application and certificate for payment included in the packet). Motion: Approve monthly invoices for $465,758.01 (Paquin/Barry). Vote is 6-0 2 1 P a g e MBC Me e t i n g Minutes April 5, 2 0 1 8 7. Updated Punch List Progress on DPW Mr. Ahern mentioned there were some punch list items taken care of and that he'd update the committee about. This item was not covered in particular detail, but as to the full status of some of the rooms, the full information is covered in KBA's Punch List in the packet. Some rooms not completed or that are open include the fluid storage room, vehicle maintenance and the vestibule among others. Most updated punch list was made part of the meeting packet for review and record as to progress. 8. Public Safety Walkway Modifications - Update from KBA and OPM on Lighting Fixtures As requested at a previous meeting Mr. Ahern submitted a request to the light commissions/board of selectmen about paying for the purchase of 6 lighting pole fixtures for the main entrance way at public safety and the board wanted some additional info, so Mr. Ahern said he'll supply that info. The letter in the packet talked about supplying light poles and foundations for an improved public entrance at the new public safety facility. The poles would be utilized along the public walkway off the main visitor parking lot. The letter concluded with supplying the quantity and consideration for supplying them. Mr. Ahern went into discussion about the foundations and light fixtures. Mr. Annino still felt they needed good walkway lighting for safety. The committee went over concerns about lighting vis -A -vis property and light spill over to abutting properties, KBA responded they will have GGD review photometrics of lighting design for project and confirm compliance. Additionally lighting in original design being wall packs will be looked at to eliminate these fixtures and get a credit for them. Mr. Ahern asked if we should buy foundations from project budget and issue a PR, and put them in to avoid digging again, to which the committee replied affirmatively. Motion: Purchase foundations for light poles and to get complete cost for wiring (Annino/Paquin). Vote is 6 - 0. 9. PR Request Update from KBA for Fire Department Requested Chemical Epoxy Flooring System Mr. McKeon emphasized getting a floor that meets criteria for slip resistance and durability. Mr. McKeon thought it would be a good investment for the town and will lower the risk for accident in apparatus bay. Mr. Paquin asked about safety issues and Mr. McKeon mentioned affordability/budget items related to safety. Mr. McKeon mentioned the Dur -a -Flex system and estimated longevity of flooring to be 15 years. Mr. Joynt and Mr. Annino discussed shrinkage cracking, quality of the slab, installers, number of cracks, among other items. Mr. Joynt mentioned past issues with epoxy flooring at KBA (coatings, applications). Mr. McKeon said there may be risks of slippage and Mr. Boldrighini discussed past incidents of slippage along with medical costs. The committee discussed the coefficient of friction and problems with wet floors. The discussion mostly centered on safety in light of certain weather conditions (i.e. snow). The pros and cons of the flooring system can be found in Mr. McKeon's sheet in the packet. Mr. Epstein who participated over phone (around 8:20 pm) asked about a third product and Mr. McKeon said it doesn't have same durability. The committee discussed the pricing differences 3 1 P a g e MBC Meeting Minutes April 5, 2 0 1 8 between the flooring options. Mr. Ahern mentioned vigorous inspections for flooring. The committee decided to go with the Dur -a -Flex system rather than the Sherwin-Williams or Tnemec options. Motion: To approve the installation of the Dur -a -Flex system for $76,598 (Doherty/Annino; Paquin opposed). Vote is 6 -1. 10. PR Request Update from KBA for Police Department Request to Install Single Stall Showers in Police Admin Areas Mr. Ahern mentioned that a PR was issued and hoped he will get a cost for the next meeting. This item was not discussed in detail. 11. Request from Police Department to Install Crash Bollards in Areas near Meeting Room and Public Entrance for Discussion The police weren't in attendance to discuss this item and Mr. Kerr had no knowledge of it. The committee went over the aesthetical appeal of the bollards, the design of them, implications of crashes, among other items related to them. This item was not discussed in great detail and is continued until next meeting when Mr. Sellon can do a presentation on the request. 12. Memorial Hall Update Mr. Ahern mentioned meeting with CIP, and that CIP will likely recommend to fund additional monies to do memorial hall phases 2 & 3 (shingling, windows, doors) at $360,000. 13. Plymouth Street Fire Update Mr. Ahern mentioned meeting with CIP, and that CIP will likely recommend funding additional monies to do upgrades to the Plymouth Street Station. Mr. Ahern mentioned there were some monies previously approved for HVAC updates. Mr. Ahern mentioned estimates to do roofing and siding. Mr. Ahern mentioned that HVAC is idling at moment until we see if additional monies would be approved so it could all be done as 1 project saving monies on mobilization and different contractors. Mr. Ahern went over the air conditioning concerns with Mr. Paquin and Mr. Annino. The committee discussed rebates and various type fixtures that may be eligible from the gas company. 14. Update on RECC Regional Dispatch Location and the Effects on the Public Safety Building Mr. Dumas said they found old building and tower (AT&T) from which Foxboro's radio communication exist. Mr. Dumas said they wanted to do necessary evaluations about building to find its suitability, and reports say it's in good condition, with an estimated dollar value (including improvements). Mr. Dumas said they'll need temporary location that will pull in (police, fire) departments in phases and over a period of time. Mr. Boldrighini said they have the necessary infrastructure and Mr. Paquin asked about construction oversight (if the project stays in Foxboro the MBC will not be involved and will be a state project) and cash outlays (yes, for operations only). The committee went over the positive aspects of the building, such as sight, no need for crash barriers, and ability to withstand a nuclear blast. 4 1 P a g MBC Meeting Minutes April 5, 2 0 1 8 15. Other Items for Discussion Related to Municipal Complex None 16. Old/New Business Mr. Paquin and Mr. Ahern discussed signage. Mr. Ahern said he's waiting for the timeframe (early June) and looking for a landscape plan. 17. Adjourn Motion: Adjourn the April 5, 2018 meeting (Paquin/Annino) at 9:45 pm. Vote is 6- 0. Signature Date 5 1 P a g e MBC Meeting Minutes April 5, 2 0 1 8