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HomeMy WebLinkAboutCOA 01/09/2018IMansfield Council on Aging Board of Directors Minutes to Meeting January 9, 2018 RECEIVED TOWPt Ct-FRKS OFFICE 11113 NPR -2 P 12' 08 tAKtSFIE O c Present: Mary Hourigan, Joan Hoey, Tom Keogh, Norma Smith, Dick Kelsay, Debra Surprenant, Lynda Christiansen and Josephine Madrazo. Donna Harrington was excused. Call to Order: Board Chair Richard Kelsey called the meeting to order at 3:34 pm. Treasurer's Report: Tom Keogh reported that there was a balance of $23,355.38 in the Gift Account. Norma Smith offered a motion to accept the Treasurer's Report as presented, with a second from Mary Hourigan. The motion was passed by a unanimous vote. Minutes to the Board Meeting of December 14, 2017: The Board examined the minutes to the Board Meeting of December 14, 2017. Mary Hourigan offered a motion to accept the Board Meeting Minutes of December 14, 2017, as presented, Tom Keogh seconded the motion. The motion was passed by a unanimous vote. Estimated Budget Status to Date, December 2017 Warrants: Debra Surprenant stated that wasn't anything outstanding in the budget. She said that the warrants are straight forward. Debi stated the warrants include assistance through the Mansfield Municipal Electric Department donation for residents in need. Norma Smith offered a motion to accept the Estimated Budget Status to Date, and December Warrants as presented, with a second from Lynda Christiansen. The motion was passed by a unanimous vote. Correspondence: The Correspondence File contained a memo stating the Town meeting is scheduled for May 1St Director's Report: Emergency Response- Debi reported that sprinkler systems at 17 Fulton Place burst and several tenants were displaced. Debi said that Pam, Lynette, and Rose worked with the displaced tenants on placement plans. The tenants were placed at the Red Roof for two nights by the American Red Cross temporarily. Debi said that some tenants might be able to go back into their units as soon as some work is completed but others needed longer term solutions due to the damage in their units. Mary Hourigan asked what type of support as given to the people who were not able to go back to their apartments? Debi replied by saying that some went to stay with their family. She also said that for seniors involved. BESI was contacted for intensive support. Debi stated that the COA and Social Services will continue -to provide support to residents who are in need. Upcoming meeting with Representative Kennedy- Debi reported she will be attending a meeting hosted by Rep. Joseph Kennedy III on January 23`d for Directors of Councils on Aging in Taunton. Nancy Munson- Debi told the board Nancy Munson has accepted the invitation to attend the Thursday February 8th board meeting to discuss the dementia friendly communities' initiatives. Beverly Metrano- Debi reported that Beverly has retired as of 12/31/2017. Full-time Outreach Position- Debi informed the board that an internal advertisement for full-time outreach position will be posted as soon as possible. Staff Meeting with Town Manager Kevin Dumas- Debi said Kevin Dumas held a staff meeting for department heads,, assistants, and division managers on Tuesday January 2nd Debi asked if the board would like to invite the Town Manager to a board meeting. The board stated that they would like to invite the Town Manager to a board meeting. Birthday Bash rescheduled to Friday January 12th- Debi explained that due to the snow storm, the party was rescheduled. Outreach Statistics- Debi distributed the FY 2017 Outreach Department Statistics for the board to review. Donation from Samsonite — Debi informed the board that a donation of $5,000.00 from Samsonite was received and added to the Gift Account. Violent Intruder Training- Debi informed the board the Town of Mansfield is providing violent intruder training to the employees tomorrow from 4:00 PM to 8:00 PM. Assistant Director's Report: Statistics- Josephine Madrazo provided a summary or statistics of November. She stated that for the month of November the COA received 221 incoming calls; 73.73 volunteer hours were completed; 576 people registered for events. Old Business: Dementia Ready Communities- Richard Kelsay asked the board what they thought about Building a Dementia -Friendly Communities., Tom Keogh asked the group what is the COA's role in building a dementia friendly community. He further stated that we maybe fulfilling the role currently with our programing. Mary Hourigan stated that caregivers need support and that maybe something to look explore. Joan Hoey stated that we aren't always aware who has dementia but liked the idea of a "memory cafe'. Debi stated that we currently do not have staffing to support a memory cafe. The board continued their discussion regarding a toolkit and decided to explore this discussion further after Nancy Munson's presentation. New Business: St Patrick's Day - Debi recommended changing the caterer for St. Patrick's Day celebration. She stated in the past the COA had used Bateman, the meals on wheels caterer, and we received many complaints. Debi proposed Morin's as caterer and provided the menu with pricing. Debi proposed that that the attendee's pay $8.00 and requested a supplement for the remainder be approved. She said that it would be about $1000.00 for the supplement. There was a discussion about asking the Friends to co-sponsor the event. The board members agreed. Debi stated that she will propose it at the next Friend's Meeting. Mary Hourigan offered a motion to use the Gift Account to fund up to half of the catering cost for the St. Patrick's Day Luncheon, Norma Smith, seconded the motion. The motion was passed by a unanimous vote. Identification of Goals for Agency Debi stated that Dick would like to begin a strategic discussion with the board setting forth goals to work on in 2018 in enhancing the Council on Aging. Dick asked the board members what their opinion on how to improve service delivery and programing provided by the Council on Aging. Tom Keogh stated that a new facility with more space would be helpful so that the COA could have multiple programing going on at the same time. Lynda Christiansen stated create programing that would draw more members in during the day. Dick Kelsay said that having evening program on how to prepare for retirement would be helpful. Invitation to Town Manager Kevin Dumas to attend a Board Meeting- Board agreed to invite Town Manager to a board meeting. BEST Update- Dick stated the last BESI he attended was given by an attorney giving an explanation of the agency. Questions and Answers- Next Board Meeting is scheduled for February 8th, 2018 at 3:30 pm. Adjournment- With all business being completed, Norma Smith offered a motion to close the meeting at 5:00 PM with a second to adjourn the meeting from Joan Hoey. The motion was passed by a unanimous vote. VOTE SUMMARY 2018-24 A vote to accept the Treasurer's Report, as presented. Motion—Mary Hourigan; Second—Tom Keogh; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, and Lynda Christiansen. 2018-25 A vote to accept the Minutes to the Board Meeting of December 14, 2017 as presented. Motion—Tom Keogh; Second—Norma Smith; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan and Lynda Christiansen. 2018-26 A vote to accept the Estimated Budget Status to Date, and December 2017 Warrants, as presented. Motion—Norma Smith; Second— Lynda Christiansen; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan, and Lynda Christiansen. 2018-27 A vote was accept to funding half the cost of catering for the St. Patrick's Day Luncheon, as presented. Motion—Mary Hourigan; Second—Norma Smith; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan and Lynda Christiansen. 2018-28 With all business being completed, a vote to adjourn the meeting at 5:00 PM. Motion—Norma Smith; Second—Joan Hoey; Vote -6 affirmative, 0 negative. Voting affirmative were Richard Kelsay, Norma Smith, Joan Hoey, Tom Keogh, Mary Hourigan and Lynda Christiansen.