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HomeMy WebLinkAboutBOS 02/28/2018Minutes of Board of Selectmen Meeting February 28, 2018 Present: Mr. Michael Trowbridge, Chairman; Mr. Jess Aptowitz, Vice -Chairman; Mr. Frank DelVecchio, Clerk, Mr Steve Schoonveld and Mr. Neil Rhein 1. Call To Order Board of Selectmen Meeting - Pledge of Allegiance Chairman Trowbridge called the meeting to order at 6:3013M. He reminded everyone that the meeting was being broadcast live and taped for future broadcast on Mansfield Cable. He asked if there were any members of the audience recording, to which Chairman Trowbridge stated Ms. Whitehead of Mansfield News would be recording. 2. Presentation of Service Award to Lou Andrews with the Airport Commission The Airport Commission and Mr. Lou Andrews came forward and introduced themselves. Mr. Brandwine then presented Mr. Andrews with a plaque for his eighteen years of service on the Airport Commission. Mr. DelVecchio then read a Proclamation from the Board of Selectmen and Chairman Trowbridge presented the proclamation to him. Mr. Andrews thanked everyone and commented that he is still on the Historical Commission and will be coming before the Board shortly with more "Lou Andrews Projects." 3. Update from the Municipal Building Committee Mr. Chris Paquin came forward from the Municipal Building Committee (MBC) stating that phase one of the project was substantially complete on February 1, 2018, a few months past the original expected date. He stated that phase two is on schedule, the old DPW has been demolished and the footing and foundations have been started for the Public Safety building. A short video was then shown of the progress of the project from July 2016 when the building was first started through the demolition of the old DPW in February 2018. Mr. DelVecchio stated the Board does get the monthly budget updates and asked if a quick timeline update could be included with the monthly update. Mr. Paquin answered that the overall completion was expected for June 2019 and that the project is running on budget. He added that there was $1.2 million left in the contingency and the Committee has approved $212,000 in change orders and they are hoping the project comes in under budget. Mr. Aptowitz thanked everyone for their hard work on the project and then asked if all the costs are properly being charged to the project. Mr. Paquin answered that they were. Mr. Aptowitz noted that at a previous meeting it was mentioned that the utility costs to run the new building are still unknown, but it needs to be considered for part of the budget for next year. Mr. Aptowitz then asked if there were concerns about an extra cost based on the quality of the soil. Mr. Paquin answered that there are monitoring wells and one area was discovered and has been removed and remediated. Mr. Paquin then noted that there are concerns about boulders and large rocks that could be discovered once digging starts and they can be costly to remove. Mr. Schoonveld asked if there are any potential sources of budget gains over the next two years that can be seen. Mr. Paquin answered that every aspect was carefully considered and they have the best possible performance design and the Committee took into account the growth of the departments over the next fifteen to twenty years, and would not want to remove anything out of the project. Mr. Paquin stated that once the project is closer to sixty five percent complete then he would be able to better answer what amount would not need to be borrowed. Mr. Schoonveld stated he was not recommending anything be taken out of the project either. Mr. Schoonveld then stated that there are some potential budget savings on the project and the cap was $1.2 million in the contingency and Mr. Paquin noted that the contingency is for unforeseeable expenses. Mr. Schoonveld then asked Mr. Stanbrook to discuss the interest rates on the bonds. Mr. Stanbrook answered the initial budget for interest expenses for the entire project was estimated at 3.5% and the first bond was only at 1.7% and the second borrowing was around 3% and the final bond is predicted to be around 3.5% so overall the first two came below, but the third may be higher. Mr. Schoonveld commented that averaged it is below what was budgeted and there will be savings in the financing of the project.Mr. Schoonveld then asked about the fire station on North Meeting Minutes Board of Selectmen February 28, 2018 Page 1 Main Street will be unoccupied in June of 2019 and when should the Board start talking about what to do with it. Chairman Trowbridge answered that it was not a conversation that should be happening with the MBC. Mr. Dumas commented that there are many factors to consider and suggested this for discussion during goals and objectives of 2019.Mr. Schoonveld thanked the MBC for their work and noted how beautiful the building was. Mr. Rhein asked if phase one of the project was on budget overall. Mr. Paquin answered that there were some unforeseen issues and details missing so part of the contingency was used. Mr. Rhein then asked about the punch list that the MBC had with the contractor and asked if there was anything major on that list. Mr. Paquin answered that the architect and contractors will go through and make sure all the items are complete for example there may be a missing piece of furniture, but overall the Committee was very happy with the project and the contractors that they are working with. Chairman Trowbridge stated that he appreciated the work the Committee has done and will continue to do. He stated he feels assured that such a small amount of the contingency has not been used. Chairman Trowbridge asked when there would be a ribbon cutting and Mr. Paquin stated late spring or early summer for the DPW building. Chairman Trowbridge suggested an open house at the ribbon cutting so residents could take a tour. Mr. Ahern asked to talk about utilities and stated that the work that was completed upfront to move water lines was paid for by the Water Department and the Electric Department paid for the moving of the poles. Mr. Aptowitz stated that it should come out of the contingency. Mr. Dumas commented that they will also be looking at the intersection because of the complaints from the general public and he believes once public safety moves to that complex it will be even more difficult. 4. Discussion and update on SEMRECC project with Robert Verdone Mr. Robert Verdone, Executive Director of SEMRECC came forward and gave a presentation on the Regional Dispatch Center and statewide 911 systems as a whole. He stated that SEMRECC was established in February 2017 amongst four communities: Easton, Norton, Foxboro and Mansfield. SEMRECC will be taking 911 calls from wireless callers and the state was currently testing the ability to text emergencies to 911. Mr. Verdone stated that more calls for 911 come via wireless callers and they go to a 911 center that sends the call to local 911 police departments, but time was being lost, with the creation of SEMRECC center the call will come directly into the center and dispatched quickly. He added that 12,727 calls are currently being taken by all four communities and 19,331 calls are expected with the first year SEMRECC operates because they will take wireless calls directly. Mr. Verdone stated that SEMRECC's top objectives were to meet or exceed call processing times, reduce call ring to dispatch time, and provide responders more actionable information faster. Mr. Verdone stated the concern right now was that Mansfield's current dispatch operation was scheduled to end in June of 2019 whether SEMRECC was up and running or not. Currently SEMRECC district was looking to establish a temporary location until SEMRECC has a permeant facility. Mr. Verdone stated that High Rock in Foxboro was being considered as a potential permanent site, the site would be donated to SEMRECC by AT &T and the facility was designed for communications and can withstand a nuclear blast, this site would also reduce the time line of getting SEMRECC established in a permanent facility because it is just a concrete exterior shell. Mr. Verdone noted that the top of the Mansfield radio tower was two hundred feet below the High Rock basement, making it an even better site for communications. Mr. Verdone then stated that the state has committed $1.5 million dollars for the project this year and this funding would be received even if the site in Foxboro was gifted to the district. Mr. Rhein stated High Rock seemed like a great location, but his main concern was the timing of when it would be available to SEMRECC. Mr. Verdone answered that currently an engineering study was being completed to ensure the building was as sound as it is supposed to be, if it was then Board would have to modify the plan and go with High Rock. Mr. Rhein stated it seems like a lot more work and waste to set up a temporary location then to just establish a permanent location. Mr. Verdone agreed that it was not ideal and there would be no abandoned costs because what would be purchased for the temporary location would be used at the permanent location. Chief Meeting Minutes Board of Selectmen February 28, 2018 Page 2 Sellon commented that if there is an overlap of the two projects then it will be costly for the Town of Mansfield, but if the two projects mirror one another then the Town would be in great shape. Mr. Schoonveld asked if a temporary location would be needed regardless if SEMRECC goes to Foxboro or not. Chief Sellon answered that it potentially could have been and stated he was willing to start work for SEMRECC at the West Street location while trying to maintain operations at the current Police Station. Mr. Schoonveld stated that Mansfield was going to pay temporary costs regardless if the West Street location was used so that construction could begin and it is to the benefit that the temporary costs are going to be with the entire SEMRECC district. Chief Boldrighini clarified that the temporary cost would be absorbed by State 911 as it was part of the grant and stated that a lot of work has been done and even looked at temporary locations in the industrial park. Mr. Schoonveld stated the only added cost of High Rock appears to be the engineering study. Mr. Verdone agreed and added that it was due diligence. Mr. Schoonveld stated that the Town was going to lose a building and now the Town inherits an asset that can be repurposed for another use. He added that the five million dollar grant was not for the Town to use it was for SEMRECC. Chief Boldrighini added that initially Mansfield would have had use of part of the building, but eventually the entire building would have been absorbed by SEMRECC. Mr. Aptowitz stated that engineering study could come back and the building could need ten million dollars' worth of work, and asked what would happen then. Mr. Verdone answered that it was a gutted building and just an outer shell and the building has already been gutted, which saves us a step with the Mansfield building needing to be then gutted and then rebuilt. Mr. Aptowitz then stated that SEMRECC has not received the full amount of the grant and Mr. Verdone confirmed that only one million has been granted. Chief Sellon noted that five million was first asked for and that SEMRECC has received the highest amount out of any other district and has confirmed the states faith in this project. Mr. Aptowitz asked if there was a place in the new complex for dispatch, if the SEMRECC district fell apart. Chief Sellon answered that in taking out dispatch from the new facility a million dollars was saved, there was a front desk area that will need staffing. Mr. Dumas noted that there are certain rules and regulations in order for a building to hold a dispatch center which does not exist in the new facility. Mr. Aptowitz asked when it would be known if High Rock will be the site. Mr. Verdone stated that the report should be done within the next three weeks and that will include costs. Mr. DelVecchio stated that it was ninety nine percent sure that SEMRECC was going to use the Mansfield location and asked if at that time it was a true representation, not a bait and switch and that this location came up clearly out of the blue. Chief Boldrighini answered that Foxboro had a system failure in the middle of a storm and it was discovered that a copper line was stolen which lead to a conversation and lead to this being gifted. Mr. Verdone stated that he hopes that this will reduce our timeline and reduce costs. Mr. Schoonveld added that there are four towns in the district and it could expand and bring in other towns, which lowers operating costs. Mr. DelVecchio stated he was concerned about the additional grant money coming in and asked if there was an update on that. Mr. Verdone answered that it was a competitive grant process and there was typically twelve million in the available grants and the applications were about forty six million dollars. He added that the grant period opens in March, closing in May and was awarded in September. He stated that the amount the district receives depends on the amount of the applications and the merit of each district and he believes SEMRECC has exceeded expectations and they would not want to lose the investment they have already made in the district. Chairman Trowbridge believed the Foxboro site was a "win win" and the Town has the potential to use the space for a senior center or library, although money has not been allocated to do so. He did state that he was concerned that the engineering study has taken so long. Mr. Verdone answered that the study was approved within the last two months and it began shortly after, he noted there have been three site meetings and snow impacted the ability to get to the roof. Chief Boldrighini commented that they had to petition the state to get approval to accept the logic of exploring another site. Mr. Schoonveld then stated that the service fee for 911 has gone up and asked if the grant money is expected to increase. Mr. Verdone stated that the state has petitioned the Telecommunications Board, but a number was not announced. Mr. Rhein then asked in a perfect world if everything works out would Mansfield be moving into the new building at the same time the police department Meeting Minutes Board of Selectmen February 28, 2018 Page 3 was moving to their new facility on East Street and Chief Sellon hopes that dispatch moves to the regional 911 site before the police even move to East Street. S. Discussion of 2018 Xfinity License Chairman Trowbridge stated this item will be moved to a future meeting. 6. Town Manager Update on Administration Changes and Challenges on Public Safety Consolidation Mr. Dumas stated that dispatch currently performs other ancillary duties besides answering the phone. Mr. Dumas stated that Chief Sellon and Chief Boldrighini would be looking at the challenges of not having dispatch at the new building and how to overcome those challenges. He noted that there would be cost savings by being part of regional dispatch, but that there would be civilian costs to each of the departments to do those duties. Chief Sellon stated that he needed to figure out the best business model at the lowest dollar value for the ancillary duties to get the job done without overpaying. Mr. Schoonveld stated this was reviewed at Finance Committee meetings and the model included using the savings of SEMRECC to cover the cost of staff and asked if those models were being revisited and tested to see how they hold up. Chief Boldrighini answered that it has been a constant overview and investigation of reviewing it and making it as workable and affordable of a model. Chief Sellon then provided an example in that dispatch monitors the cameras at the schools. He stated if that duty is put on SEMRECC for all the communities then it was going to need a larger force of staff at SEMRECC and then reducing cost savings. Mr. Schoonveld asked if the problems are more operation or cost and Chief Sellon answered operational and that all the decisions have to be made before June of 2019 when they move into the new facility. Chairman Trowbridge then skipped to agenda #9 so that Chief Sellon could be included in the discussion. 7. Consideration of 2018 Common Victualler License for Hanger 12, LLC Mr. Wade Federricci was present and stated that Hanger 12 was going to be a forty seat restaurant at the Mansfield Airport that would be serving breakfast and lunch and possibly dinner a couple nights a week. Mr. Federricci stated there would be no alcohol served. Chairman Trowbridge asked when they are planning to open. Mr. Federricci answered they are hoping for April. There were no additional questions from the Selectmen. They wished Mr. Federricci luck and thanked him for coming to Mansfield with a business. Motion: To approve the 2018 Common Victualler License for Hanger 12, LLC pending routing through Town Hall Departments and Public Safety. (DelVecchio/Aptowitz) Passes 5:0 8. Discussion and Consideration of Notice of Conversion and Sale pursuant of G.L. c. 61A section 14 of property located on Assessor's Map 38, Lots 19 and 28 owned by Allen Trust, Edmund D. Westhaver and Evelyn E. Saunders, Trustees Chairman Trowbridge abstained from the vote and left the room because he did some surveying and they were a long time client of his. Attorney Karen Wright came forward representing the Allen Trust, who has owned this property since the forties, it was approximately thirty six acres and in 1995 they put the parcel in 61A which reduces the taxes to that of agriculture and forestry, but also puts a lien on the property. The family was now selling the property and will develop homes on the parcels so the property will come out of 61A, but they will have to reimburse the Town for the back taxes. Attorney Wright noted that when looking at the parcel there was a big section in the middle that will remain forestry. Mr. Aptowitz asked what the taxes recoup was for the Town. Attorney Wright answered that the math has not been done yet, and an analysis will be completed on the square footage. Mr. Aptowitz asked if that would be completed before the closing so that the Town would get paid at the time of the closing. Attorney Wright stated it would. Attorney Wright stated the Town has the opportunity to buy the parcels. Mr. DelVecchio asked because there is a 61A, the Town has the first right of refusal and stated he does not see the Town spending hundreds of thousands of dollars to purchase this property in a residential neighborhood and it was not near any other conservation land that the Town already owned. Mr. Rhein asked if houses were built how the properties would be accessed. Attorney Wright answered that each has frontage to either Franklin Street or Winter Street. Mr. Rhein then asked who else would want to purchase this property and suggested the NRT may Meeting Minutes Board of Selectmen February 28, 2018 Page 4 want to. Attorney Wright noted there are only four departments within Town Hall that needed to be notified of the property for sale. Mr. Aptowitz asked if the petitioner does not agree with the calculation of the back taxes, Mr. Dumas did not believe they had a choice and Attorney Wright agreed. Mr. Schoonveld noted there was cleared vacant land in the middle and Attorney Wright answered it was also there's and they wanted to keep that property to provide a buffer and privacy. Mr. Schoonveld asked if Conservation has looked at it and if they had any concerns. Mr. Dumas confirmed there was not. Motion: To not exercise the Town's first right of refusal and to authorize the Selectmen to execute and file any necessary documents for the conversion and sale of property located on Assessor's Map 38, Lots 19 and 28. (DelVecchio/Schoonveld) Passes 4:0 9. Consideration Of Event Application and Entertainment License For South Shore Antique Auto Swap Meet To Be Held May 19 through May 20, 2018 At The Xfinity Center And Subject To Public Safety Recommendations Mr. Joseph Rapoza was present and explained that he was taking over running this event for Carl Webber who had previously been doing the event for twenty seven years. He explained that it is an antique car swap meet held at the Xfinity Center. Mr. Aptowitz stated there were some concerns over the cost of the police and fire details and he wanted to confirm that these are paid and not complained about or questioned because the Chiefs make the determination on how many details are needed. Mr. Rapoza stated he spoke with Sargent Bain and Captain Goyette is aware of the costs of police and fire details and does not want a fiasco. Chairman Trowbridge asked if there had been problems with the event. Chief Sellon stated there were in years past but nothing the last couple years. Mr. Aptowitz stated he just wanted Mr. Rapoza aware of the process. Motion: To approve the Event Application and Entertainment License for South Shore Antique Auto Swap Meet to Be Held May 19 through May 20, 2018 at The Xfinity Center and Subject to Public Safety Recommendations. (DelVecchio/Aptowitz) Passes 5:0 10. Discussion/Vote Retaining Town Counsel Chairman Trowbridge stated that Deutsch Williams firm was breaking up, but the new firm will be made up almost all the same attorneys. Mr. Aptowitz stated that the contract was just renewed, but the core of the firm is staying together and this is administrative and the Board should sign off and approve. Mr. Schoonveld asked if there are any services that will be lost because of the split. Mr. DeRensis stated that the Board would not. Motion: To retain Brooks and DeRensis as Town Counsel to coincide with the dates of the prior renewal. (DelVecchio/Aptowitz) Passes 5:0 11. Discussion of Report from Animal Control Officer, Jeff Collins for Old Farm Road Chairman Trowbridge stated that this started in the summer and carried over into the fall. He stated that it was ordered that the owner pay a fine and install a fence and a letter has been received from Animal Control Officer stating that the fence is still not installed. Mr. DeRensis, Town Counsel came forward and asked if the dog was still living there, but Ms. Champagne commented that Mr. Collins was unable to confirm. Mr. DeRensis stated a fence is not needed if the animal is not living there and stated that that the Animal Control Officer needs to complete the loop and submit a written report stating that the order was not complied with. Mr. DeRensis stated that he would need a warrant to find out if the dog was living there or not, he also stated that observations from the street and talk to the neighbors. 12. Discussion of Articles by Selectmen for Town Meeting and Potential Vote Chairman Trowbridge stated that the Board has place holder articles for changing the Town Manager residency requirement and changing the charter to be gender neutral. Mr. Dumas then added that there is a land gift to be donated back to the Town on Wayside Drive from Wayside LLC. He then stated that it was a total of twenty one acres and was undeveloped and considered wetlands and the owner would like to gift this land to the Town for conservation and recreation purposes. Meeting Minutes Board of Selectmen February 28, 2018 Page 5 Motion: To place the gift of land from Wayside LLC. on the Town Meeting Warrant. (Aptowitz/DelVecchio) Passes 5:0 13. Discussion of Recreational Marijuana Sales and Updates Mr. Dumas commented that the Police Chief and Planning will be meeting again to go through additional information. Chairman Trowbridge asked for confirmation that there is a warrant article for Town Meeting to extend the moratorium to June of 2019. Mr. Dumas confirmed that it was submitted. Motion: To add a moratorium article to the Town Warrant sponsored by the Board of Selectmen. (Schoonveld/DelVecchio) Passes 5:0 14. Resident Questions and Comments James Farley of 18 Lincoln Road came forward stating that there is a Zoning Board meeting scheduled for next week in regards to T -Mobile building a ninety foot cell phone tower at Branch Street Solar Farm. Mr. Farley was not in favor of this project, noting that they are requesting a variance from the Zoning Board so that the tower can be placed less than five hundred feet from residential homes. Mr. Farley asked if a company like them has approached the Town to place something like this on municipal property like the Mansfield Green where it would have less impact to abutting residential properties as well as generating money for the Town. Mr. Rhein asked how much this lease could generate. Mr. Farley was unsure. Mr. Aptowitz commented it was a lot. Mr. Rhein commented that it does not seem crazy to have this at Mansfield Green and stated that being near the public safety complex may even be beneficial. Mr. Schoonveld agreed and East Mansfield does have cell phone issues, and was in favor of turning dead space into revenue generating space. Mr. Aptowitz commented that he was not in favor of having a tower place here, as this neighborhood already has the solar farm and should explore other places. Mr. DelVecchio stated that he was not aware that a cell phone tower could go at the solar farm and was also in favor of placing it elsewhere and asked what options the Board had. Mr. DeRensis came forward and stated that a private property owner was exercising their right and cautioned the Board to get involved without a lot more information. Mr. DeRensis stated that towns who want to get in the cell phone tower business will hire a consultant then do an RFP so all these tower companies can bid on the project. He noted the towers generate more than $20,000 a year and more if a second or third carriers use the tower. Mr. DeRensis stated neighbors do not like towers and it could impact the community as a whole. Mr. DeRensis advised the Board to have the Town Manager consult with a professional. Mr. Dumas commented this part of Town does need a tower. Mr. DeRensis stated it will be harder for the Town's Boards and Committees to deny the tower knowing there is a known gap in coverage, but it would not be impossible. Mr. Dumas asked if legal counsel could confer with the Zoning Board on this issue. Chairman Trowbridge agreed. Ms. Julia Camp of 14 Lincoln Road stated there has to be other options and from what she read they have to prove there was a gap in coverage and that they did exhaust all other alternatives, but the list of alternatives was very weak. She believed the property owner reached out to the companies asking them to put it on the property. Mr. Schoonveld noted that the problems in that area have been discussed and noted. Mr. Sergio Martin of 10 Lincoln Road stated that not only did they not exhaust all alternatives but there are better options that would not require a variance, like they are seeking. Motion: To allow the Town Manager to study this. (Schoonveld/DelVecchio) Mr. DeRensis stated that the Board should authorize the Town Manager to discuss with T -Mobile the idea of looking at Town owned property for the tower that would be more advantageous and less opposition and risk of a law suit and provide the tax payers with a revenue source. Mr. Schoonveld did not see the need to amend the motion as the authority is implied and would not want him in a position to complete. Meeting Minutes Board of Selectmen February 28, 2018 Page 6 Motion Amended: To allow the Town Manager to study this and authorize him to discuss with T -Mobile the idea of'looking at Town owned property. (Schoonveld/DelVecchio) Passes 5:0 15. Review and Approve Consent Agenda All items on the Consent Agenda may be adopted with a single motion. Any member of the Board of Selectmen may request that an item be withdrawn from the Consent Agenda for separate consideration in which case that item will be voted on separately from the remainder of the Consent Agenda. All licenses have been routed through Town Hall Departments and any conditions have been noted below. a) Approval of Board of Selectmen Meeting Minutes for: • February 14, 2018 b) Vote To Approve Warrants: • Town Vendor Warrant No. 18034T in the amount of $430,256.12 • Electric Vendor Warrant No. 18034E in the amount of $2,066,990.08 • Town Vendor Warrant No. 18035T in the amount of $310,037.89 • Electric Vendor Warrant No. 18035E in the amount of $36,902.66 • School Vendor Warrant No. 180355 in the amount of $708,224.97 c) Permits and License: • Consideration of Drainlayer's License for Bella Construction Company, LLC • Consideration of Drainlayer's License for US General Inc. • Consideration of Water Installers License for US General, Inc. • Consideration of Entertainment License for MMAS for Black Box Theater located at 377 North Main Street and 888 South Main Street and consideration of Town fee waivers for the entertainment licenses • Consideration of Banner Application for the Rotary Club of Mansfield d) Proclamations Motion: To approve the consent agenda with the minutes of February 14th removed. (DelVecchio/Aptowitz) Passes 4:0:1(Aptowitz Abstained) 16. Consideration and Approval of Town Payroll Warrants: • Town Payroll/Town Medicaid Payroll 18034PT in the amount of $330,399.82 Motion: To approve Town Payroll/Town Medicaid Payroll 18034PT in the amount of $330,399.82. (DelVecchio/Aptowitz) Passes 5:0 • Town Deductions Vendor Payroll 18034TV in the amount of $100,429.17 Motion: To approve Town Deductions Vendor Payroll 18034TV in the amount of $100,429.17. (DelVecchio/Aptowitz) Passes 5:0 • School Payroll/School Medicaid Payroll 18034PS in the amount of $1,663,257.74 Motion: To approve School Payroll/School Medicaid Payroll 18034PS in the amount of $1,663,257.74. (DelVecchio/Aptowitz) Passes 5:0 • School Deductions Vendor Payroll 18034SV in the amount of $539,181.67 Motion: To approve School Deductions Vendor Payroll 18034SV in the amount of $539,181.67. (DelVecchio/Aptowitz) Passes 5:0 • Town Payroll/Town Medicaid Payroll 18035PT in the amount of $368,566.57 Motion: To approve Town Payroll/Town Medicaid Payroll 18035PT in the amount of $368,566.57. (DelVecchio/Aptowitz) Passes 5:0 • Town Deductions Vendor Payroll 18035TV in the amount of $110,468.60 Motion: To approve Town Deductions Vendor Payroll 18035TV in the amount of $110,468.60. (DelVecchio/Aptowitz) Passes 5:0 17. Correspondence • Letter of Resignation from Daniel Gugiielmi from Keep Mansfield Beautiful Committee • Letter of Resignation from Lori Zola from Animal Welfare Committee • Letter from US Census Bureau for Voluntary Survey Meeting Minutes Board of Selectmen February 28, 2018 Page 7 Mr. DelVecchio read a summary of the above correspondences. 18. Town Manager's Report Mr. Dumas stated the deficit for snow and ice was $28,466.54. Mr. Dumas noted that he was working on getting an endorsement change to provide up to $500,000 of coverage for each 11F claim for 2018 instead of $100,000 that it currently was. Mr. Dumas stated that IT department met with Civic Plus and were amazed with the opportunities. Mr. Dumas stated there was intensive active shooter training by the school, police and fire and they are prepared for any possible incident. Mr. Dumas thanked the town collector for working to get the premium reduced for dental insurance by switching to Altus Dental. He then stated that SEMRECC continue working together and think outside the box to meet the temporary needs by time Mansfield moves to the new building in June of 2019. Lastly, Mr. Dumas continues to have budget meetings with department heads and taking a different approach to look at meeting the goals and expectations with a phased approach. 19. Selectmen's Questions and Comments Mr. Rhein suggested looking at the towns that won awards for their website. Mr. DelVecchio used a company called Sterling and noted that Civic Plus has a good reputation. Mr. Rhein then asked when was the date for Town Meeting going to be decided. Mr. Aptowitz stated when the Chairman decides. Chairman Trowbridge noted that two dates are held as placeholders. Mr. Rhein then asked what the definition of correspondence was and Chairman Trowbridge stated it was subjective, but typically the administrative staff decides. Mr. Aptowitz noted that some people will specify that they want it read. Mr. Schoonveld stated that warrant articles are due tomorrow to the Clerk. Mr. Dumas answered they were. Mr. Schoonveld stated he watched the segment by Mr. Dumas called "Bringing Government To You" and said it was great and Chief Sellon was a great first choice. Mr. Schoonveld then asked his Rhetorical Tax Question of the week, "What should be done in the event a town has an excessive new growth in development". Mr. Schoonveld then wanted to pay a quick tribute to Billy Siena who served as a Girl Scout leader and received an award for restoring the town cemetery. Mr. Aptowitz asked Mr. Dumas for the average residential tax bill of surrounding communities. Mr. Schoonveld commented that Plainville has a presentation on that from their Finance Committee. Mr. DelVecchio stated there was a website with that information. Mr. DelVecchio commented that at the last meeting Mr. Rhein noted that Mr. DelVecchio was missed at the last Downtown Committee. Mr. DelVecchio stated that, while he remains deeply interested in the development of the downtown, he felt it would be inappropriate for another Selectman to show up and potentially cast a shadow on the committee's deliberations when the committee already had a Selectmens' representative. Mr. DelVecchio stated that he has full faith in Mr. Rhein's ability, but appreciated the shout out. Chairman Trowbridge stated that the next meet has a small agenda and the rest of the time will be goals and objectives. He then stated that the Board of Selectmen will begin meeting regularly in a workshop type setting with IDC and the Finance Committee to discuss economic development. 20. Any items not anticipated by the Chairman 48 hours prior to this meeting There were no items. 21. Adjourn Motion: To adjourn the February 28, 2018 Board of Selectmen meeting at 9:22PM. (Aptowitz/DelVecchio) Passes 5:0 VUZZal' Signature Minutes prepared by Carrie Champagne Meeting Minutes Board of Selectmen February 28, 2018 Date Page 8