HomeMy WebLinkAboutRecreation Comm. 02/20/2018Recreation Commission Meeting Minutes
February 20, 2018, RECEIVED
i'O��N CLERKS OFFICE
Attendees Present: Mitch Bregnard, Chairman; Lindaj*e #2�leAk[D 34
Mike Weber, Ed Westhaver and Chris Leard
Sherri Gurnon; Parks & Recreation DKWtFIELD
Mary Sellner;Assistant tothe DireH4cA.CHUSFrTS
1. The meeting was called to order at 6:00 PM.
2. Minutes of the Recreation Commission Meeting from January 16, 2018.
Motion: By Ed Westhaver to approve the Recreation Commission Meeting Minutes
from January 16, 2018 as written. Seconded by Chris Leard.
Motion passes, 4-0-1.
3. Visitors:
-At 6:10pm, Joe Sollecito, Mark Cook and Desmond Doyle came to discuss the options of
putting in lights at Plymouth Street fields. Desmond Doyle brought in three plans of putting
in lights at Plymouth Street. Mark Cook suggested they plan ahead and consider the future
needs there and do all preliminary construction now for future phases. Joe Sollecito
suggested companies Mr. Doyle should reach out to get quotes for the work. He said that
companies should be able to draw up a design free of charge and make sure the quote is
itemized for the whole job. Mr. Sollecito stated that Mansfield Electric could possible help in
mounting the poles and fixtures, but the wiring would need to be done by a contractor. Mark
Cook suggested that MYS touch base with Town Manager, Kevin Dumas, and let him know
about the project. It would be Mr. Dumas' decision whether it should be a town project or let
MYS take on the project. Mark Cook also stated that the plans would have to be submitted to
the planning board too.
-At 630pm, Patrick Kenefick updated the Commission on his work with the Community
Calendar sponsorship project. He went to the businesses that have always supported the
calendar with their sponsorship of concerts, arts in the park, and movies plus placing ads to
thank them. He stated all those businesses were happy to continue supporting the calendar.
4. Facility Requests:
The Commission discussed facility reservation requests and permitting as follows:
-Mansfield Girls Softball- Leo Lake
Memorial Park Softball Field- 04.01-07.31, Monday -Friday: 5:00-8:00pm,
Saturday/Sunday: 8:00am-8:00pm
-Mansfield Pop Warner- Scott Smith
Upper/Lower Memorial Field: August -October, Monday -Friday: 5:00-8:00pm
Sundays: 7:00am-5:00pm, Hutchason Field: August Monday -Friday: 5:00-8:00pm
-Ace Archers- Tom Herrington
Archery Practice- Memorial Park Practice Field, Saturdays: 8:00am-12:00pm;
04.07-08.04, Sundays: 8:00am-12:00pm; 04.01-08.05
Outdoor Warm -Up Tournament- Memorial Park Practice Field,
Sunday 06.03; 11:00am-4:00pm
Newly added:
Outdoors Archer's Cup- Memorial Park Practice Field
06.15- 8:00am-7:00p 06.22- 8:00am-1:00p
06.16- 8:00am-2:00pm 06.23- 8:00am-4:00p
06.17- 8:00am-2:00pm 06.24- 8:00am-4:00p
-Garden Club of Mansfield- Kim Sestak/Nancy Olson
Garden Club Fundraiser/Plant Sale- Town Hall Parking Lot, 05.19; 5:00am-1:00pm
-Mansfield Youth Soccer- Desmond Doyle
Plymouth Street: Spring Soccer Season, Saturdays: 7:00am-dusk; 03.17-06.23
Sundays: 7:00am-dusk; 03.18-06.24, Turf/I lvl l Field- Sundays: 12:00pm-dusk
Monday -Friday: 3:30pm-dusk; 03.19-06.22, Summer Camps: Turf & Front Grass
06.25-06.29; 8:00am-5:00pm, 07.16-07.20; 8:00am-5:00pm
07.23-07.27; 8:00am-5:00pm, 08.06-08.10; 8:00am-5:00pm
08.13-08.17; 8:00am-5:00pm, 08.20-08.24; 8:00am-5:00pm
Summer Pickup: Turf & Front Grass, Wednesdays: 4:00pm-dusk
-Mansfield Youth Lacrosse- Bob Coia
Hutchason Field: Spring Practice & Games, Monday -Friday: 5:30-7:30pm; 03.19-06.08
Sundays: 10:00am-6:00pm; 04.08-06.10
-South Common- Wedding
July 28/Rain date- July 29, 10:00am-2:00pm, 30 people
-Mansfield High School- Joe Russo
Memorial Park/Hutchason Field, 03.19-06.01.18; 2:30-5:00pm
-Mansfield Unite Adult Soccer Club- Mitch Bregnard
Plymouth Street Turf/l lvl l Grass Field, 04.01-06.24; 8:00am-12:00pm
Sherri Gurnon stated that these requests were each organization's standard request.
However, Ace Archer's added an "Outdoors Archer's Cup". Ms. Gurnon stated that MYS
requested use of the fields 12 -dusk every day. She feels it's important to continue to hold on
to the 12-2pm time that Mansfield Parks and Recreation holds on to reserve to other groups.
NEW DATE added: MUASC requested an additional date to their schedule, Sunday,
March 25, 8am-12:00pm, at Plymouth Street Turf Field.
Motion: By Ed Westhaver to approve all permit registrations including the additional
charges to Ace Archer's for their additional use; approve the wedding on South
Common contingent on Board of Selectman's approval; MUASC's additional date
request, and the approval of MYS soccer registration other than the 12-2pm time to be
used at the discretion of the Mansfield Parks and Recreation office to permit to other
groups. Seconded by Mike Weber. Motion passes, 5-0.
5. Old Business:
- Mitch Bregnard attended the Open Space and Recreation Plan meeting. The OSRP is
working on putting together regular meetings that are convenient to the entire committee.
Ed Westhaver feels it's important that the RecComm stay involved in the OSRP as the
RecComm wants to be sure our plans aren't changed by the committee. Mitch Bregnard
stated that he feels his role in the OSRP committee is on an "advisory" level and a liaison for
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the RecComm in case there are potential issues with any plans we may have.
6. New Business:
- One vacant seat is available on the Non -Profit Gift Fund Committee.
-Summer Camp and all Spring and Summer program registrations start Monday, March 5.
-Arts in the Park, concerts and Movies are being scheduled.
-Summer Camp and tennis seasonal employees have been contacted and job applications
are up on the website.
-Program Guides were mailed out and one new program, Co -Ed Soccer, was added to
Thursday evenings.
-Annual Town Meeting is Tuesday, May 1.
-MESA requested one week of Summer Camp and a Bucket of Ducks to use for their
Annual Parent Social silent auction.
Motion: By Ed Westhaver to approve the donation of one week of summer camp and a
bucket of ducks to MESA's silent auction. Seconded by Linda McCabe.
Motion passes, 5-0.
7. Next Commission Meetins: Tuesday, March 27, 2018 6:00 PM.
To be held at the Town Hall.
8. Motion: By Ed Westhaver to adjourn. Seconded by Mike Weber.
Motion passes, 5-0.
The meeting was adjourned at 6:55 PM.
Respectfully Submitted,
Recreation Commission Clerk
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