HomeMy WebLinkAboutCapital Improvements 04/27/2010Capital Improvements Committee Minutes RECE114ED
( April 27, 2010 TOWN CLERKS OFf ICE
Present: Charlene Lavin, Chair; Michael Trowbridge and Jean Miller, School
Committee, George Dentino and Sandra Levine, Board of Selectmen, Tommy RaMfAR 21 Ob
Finance Committee, Tony Jodice and Tim Verrochi, Planning Board; Alan Clapp, Y;SA1dSF SFILD
iELll
Municipal Building Committee MANSFIELD
William Ross, Town Manager, Shaun P. Burke, Director of Planning and Develop>
Rick Alves, Interim Town Engineer; Sacha Zlatkova, MIS Department
2. The meeting was called to order at 6:30 p.m.
12. Corresaondence
2. March 16, 2010 Minutes
Motion: To approve as submitted (Jodice-Verrochi) All in favor. PASSES
Mr. Alves explained the request for $400,000 for the Canoe River Campground Dam
repair. The plans have been approved by the state, but it was not funded at the 2009
Town Meeting, so it may be rebid. Mr. Alves explained he got a one-year extension, and
the dam will be reinspected in June.
Mr. Alves explained he would like to use the $103,000 balance from the Kingman Pond
Dam for this j ob. Trees will have to be removed and the box culvert replaced.
Mr. Ratliff asked if there is any grant money available. Mr. Alves said the town will not
get reimbursement from FEMA.
Mr. Clapp asked about the potential for fines if the work is not done. Mr. Alves said the
state has the ability to fine the town $500 a day, although that has not happened yet.
Mr. Alves explained annual inspections will cost $40,000. Mr. Dentino said the
inspections were part of the Kingman Pond Dam bid. He asked if just the spillways
could be repaired and suggested the balance from the Kingman Pond Dam could be used
to stabilize the upstream slope and as much other work as could be done.
Mr. Ross said he has met with the Office of Dam Safety about using the Kingman Pond
Dam balance, and he supports it.
Motion: To move the $103,000 balance out of the Kingman Pond Dam account into the
Canoe River Campground Dam account (Trowbridge-Jodice) All in favor. PASSES
The committee discussed funding options and asked for additional information from the
Office of Dam Safety and the town's consultant, Pare Engineering.
Mr. Alves explained the request for $30,000 for EPA Stormwater Regulation compliance.
The town needs a new five-year federal permit for its stormwater management plan.
F4. Discussion of MIS Requests
Ms. Zlatkova explained the request for $10,000 for wiring for a server room generator.
Mr. Ross explained there is no generator in town hall, and this equipment would provide
wiring for an external connection for emergency power for the town's servers. The
committee decided to table this request.
Ms. Zlatkova explained the request for $50,000 for payroll software. The committee
decided to table this request.
Ms. Zlatkova explained the request for $50,000 for a system to comply with CMR 17
regulations. This law requires information to be protected. The town's existing system
must be evaluated and it must have appropriate levels of encryption. Ms. Zlatkova said
they do not plan to change the existing system, which would be an additional cost.
The committee discussed why the town is using a law firm for this evaluation, and
suggested getting together with Mr. Ross and Ms. Zlatkova to look into other options.
Motion: To postpone the data security compliance until more information regarding
what the town needs is available (Levine -Trowbridge) All in favor. PASSES
5. Discussion of Priorities and Support
Motion: To support the Water Department's $2.3 million request for Cate Springs
improvements through an SRF loan (Trowbridge -Levine) All in favor. PASSES
Motion: To support the Water Department's $3.65 million request for Walsh Wellfield
improvements through an SRF loan (Trowbridge -Miller) All in favor. PASSES
Motion: To support the Wastewater Department's $1.75 million request for land
acquisition (Trowbridge -Miller) All in favor. PASSES
Motion: To support the Wastewater Department's $80,000 request for the Dean Street
sewer improvements through the wastewater depreciation trust fund
(Trowbridge -Miller) All in favor. PASSES
Motion: To support the Fire Department's $210,000 request for Rescue 34 replacement
(Trowbridge -Miller) All in favor. PASSES
6 Adjournment
Motion: To adjourn at 8:05 p.m. (Jodice-) All in favor. PASSES
Date of next meeting: May 4, 2010 —Annual Town Meeting
Signature of Chair �� Date of Approval