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Home My WebLink AboutCapital Improvements 12/10/2013Capital Improvements Committee Minutes December 10, 2013 Present: Scott Feely and Michael. O'Brien, Finance Committee; Kevin Moran aad George Dentino, Board of Selectmen; Mike Trowbridge, School Committee; M rhasl F 9k and Rich LeBlanc, Planning Board; Bob Barry, MBC _{. _ _. ci William Ross, Town Manager; Shaun P. Burke, Director of Planning and;Devel-pme5it 1. Minutes November 19, 2013 Motion: To approve as amended (Trowbridge-Feck) All in favor. PASSES 2. December 3, 2013 Motion: To approve as submitted (Trowbridge-Feck) All in favor. PASSES Mr. Ross suggested the committee consider voting on the spreadsheet as presented, rathe, voting priorities. He said the town has the ability to fund the capital plan's "Raise and Appropriate" items this year out of free cash, so there would be no need to prioritize the individual items. Mr. Feely said it would be appropriate for the committee to vote a recommendation, but suggested including a balance in the motion. The committee discussed the Finance Committee's proposal and agreement to use free cash to fund the plan. It includes $2.8 million in free cash now; $1 million in free cash in next year's budget; $1.8 million in free cash; $1.3, for the FY 14-15 capital plan; and $439,000 as stabilization. It takes a 2/3 vote of Town Meeting to move funds out of stabilization. Motion: To support the FY 2014-15 Capital Plan as submitted on the December 5, 2013 spreadsheet (attached) prepared by the Finance Director as follows: • "Raise and Appropriate" items in the amount of $1,334,193 to be funded out of free cash as follows: DPW Public Buildings: Public Safety Building Preliminary Design ($50,000) Police: Camera System ($17,515); Speed Trailer ($21,990); Police Cruiser ($32,688) Fire: Thermal Imaging Cameras ($20,000) Schools: Robinson Windows ($326,000); WiFi Study ($25,000); Roland Green Crawlspace ($25,000); MHS Lockers ($130,000); MHS Library Update ($30,000); Vehicle Replacement ($41,000); SPED Bus ($60,000) DPW Administration: Total Survey Station ($20,000) DPW Highway: Tennis Courts ($35,000); Fuel Depot Security ($28,000); Backhoe ($148,600); Parks Tractor ($30,000); Asphalt Roller ($44,000); 10 -Wheel Dump ($230,000) Parks & Recreation: Playground Equipment ($20,000) • "Fire Department Revolving Fund" in the amount of $298,000 as follows: Rescue 33 and associated equipment ($270,000) and Vision 21 ($28,000) • "Enterprise Retained Earnings" items in the amount of $790,000 as follows: DPW Wastewater: Inflow & Infiltration ($300,000); DPW Water: Prescott 8 & 9 Chlorination ($125,000); Water Main Radio/Readers ($150,000); Vehicle #58 ($39,000); Water Leak Detection Equipment ($26,000); DPW Parking: Mansfield Ave Improvements ($100,000); Parking Deck Feasibility Study ($50,000) • `Enterprise Fund" in the amount of $750,000 as follows: Airport Obstruction Removal ($750,000) • "Long -Term Debt in the amount of $5,575,000 as follows: DPW Highway: Roadway/Bridge Maintenance ($850,000); DPW Wastewater: Design/Bid Wastewater Treatment Plant Phase 11($3,400,000); DPW Water: Maple Street Water Main Replacement ($1,325,000) • "Debt Exclusion LTD" in the amount of $12,500,000 as follows: DPW Public Buildings: DPW Facility Design/Construct ($12,500,000) • "Other Fund Capital Projects" in the amount of $1,940,310 as follows: MMED: Various Projects ($1,940,310) Total CIP FY 2014-15: $23,187,503.00 (Trowbridge -Barry) Mr. Dentino asked if the MMED "Other Projects" will be listed by project; Mr. Ross said they would be. The committee asked Mr. Burke to prepare a letter with the committee's vote. Mr. Feely asked if the five-year plan should be included as an attachment to the letter. The committee discussed including the detailed requests as an attachment to provide the Board of Selectmen with all the information. The committee discussed the fact that the current year's information is correct, but future years are for planning purposes and may change. All in favor. PASSES The budget is due by the second week in January, so the board will send the Town Manager a transmittal with its vote, and prepare the detailed letter to the Board of Selectmen in January. The new telephone system specs are done and the project will go out to bid soon; the new system may be in place by May 2014. Motion: To adjourn at 6:43 -p.m. (Trpwbridge-Feck) All in favor. PASSES AeKi�xl l� of Chair Date f App oval Capital Improvements Committee Minutes December 10, 2013 ° -) i) � FtcE 5 Present: Scott Feely and Michael O'Brien, Finance Committee; Kevin MoandrgqN, : 0 Dentino, Board of Selectmen; Mike Trowbridge, School Committee; Micha eek and Rich LeBlanc, Planning Board; Bob Barry, MBC = 1 William Ross, Town Manager; Shaun P. Burke, Director of Planning and Development 1. The meeting was called to order at 6:00 p.m. '. 2. Correspondence 1. Minutes November 19, 2013 Motion: To approve as amended (Trowbridge-Feck) All in favor. PASSES 2. December 3, 2013 Motion: To approve as submitted (Trowbridge-Feck) All in favor. PASSES Mr. Ross suggested the committee consider voting on the spreadsheet as presented, rather than voting priorities. He said the town has the ability to fund the capital plan's "Raise and Appropriate" items this year out of free cash, so there would be no need to prioritize the individual items. Mr. Feely said it would be appropriate for the committee to vote a recommendation, but suggested including a balance in the motion. The committee discussed the Finance Committee's proposal and agreement to use free cash to fund the plan. It includes $2.8 million in free cash now; $1 million in free cash in next year's budget; $1.8 million in free cash; $1.3 for the FY 14-15 capital plan; and $439,000 as stabilization. It takes a 2/3 vote of Town Meeting to move funds out of stabilization. Motion: To support the FY 2014-15 Capital Plan as submitted on the December 5, 2013 spreadsheet (attached) prepared by the Finance Director as follows: • "Raise and Appropriate" items in the amount of $1,334,193 to be funded out of free cash as follows: DPW Public Buildings: Public Safety Building Preliminary Design ($50,000) Police: Camera System ($17,515); Speed Trailer ($21;990); Police Cruiser ($32,688) Fire: Thermal Imaging Cameras ($20,000) Schools: Robinson Windows ($326,000); WiFi Study ($25,000); Roland Green Crawlspace ($25,000); MHS Lockers ($130,000); MHS Library Update ($30,000); Vehicle Replacement ($41,000); SPED Bus ($60,000) DPW Administration: Total Survey Station ($20,000) DPW Highway: Tennis Courts ($35,000); Fuel Depot Security ($28,000); Backhoe ($148,000); Parks Tractor ($30,000); Asphalt Roller ($44,000); 10 -Wheel Dump ($230,000) Parks & Recreation: Playground Equipment ($20,000) • "Fire Department Revolving Fund" in the amount of $298,000 as follows: Rescue 33 and associated equipment ($270,000) and Vision 21 ($28,000) InAo dd-V3 alua d SHSSVd 'zoA'ej ul IIF jo It umolP'e ds, :uol;ow •biOZ /tW,(q ootld ut aq Maur uzals,fs mou agl `.woos prq of Ino oi3 Illm loofozd aill put ouop azu scads uralsXs ouogdolol mou aqj •,izenuel• ul uawrotoS 3o pmog aril of zallol pollulop aql ondazd put `aloA sll g4lm Itllnusutzl u zol ulamW umo,l, agl pugs Ilton pzuoq aql os `6zunuep ut 3laam pu000s oT Xq onp sI la2lpnq aq j SHSSVd 'zoet3 ut JfV •o2uugo,Cvui puu sosodmd �?uiuuuld zod azu szua,f aznlrg Inq `loasoa st uolltuizglut s,ztaX luazzno agl Imp lot3 oql possnoslp aalllunuoa agZ uotleuuolru oql III gltm uowlooloS jo pzeog a p opleozd of luounlotllt uu su slsonbaz polltlop oql dulpnloul possnostp aalltuuuoo aq j •zallal oql oI wouigotilt ut su popnlout oq pinogs ueld zuox-oAig OT 3l paNst'(load •zlnl •aloe s,aalltuzuroo oqI gllm zonal u aztdazd of a3Izng •zW po3lsu aallTurumoo oqZ -oq pinom ,iagl plus sso2I -jW `•Ioofozd Xq polstl oq Illm „sloofozd zaglO„ QHviw ogl3t po�fsu outlua(I'JW (Xing-a2plzgmozl,) 00'£OS`L8I`£Z$ :SI -1710Z A3 dIa IUIo.L (0I£`Ob6`I$) sloafozd sno'MA :G9ViW :smotto3 su 0I£`Ot,6`1$ Jo lunoum agI ul ,sloofozd Iulldta Fund zaglO„ (000`OOS`ZI$) IanzlsuoO/u3lsaQ ,!4Iitaud mdQ Aulpling otignd AWCI :smolIo3 se 000`OOS`ZIS 30 lunoure agl ul „QZ l uolsnloxg lgaQ„ (000`SZ£` I $) Iuau ootldag ultW zaltm laazlS oldnW :zaltm A (I (000`OOb`£$) II osegd I Id Iuauzltazl zaltma;sem pmulalsaQ :zalumalstm A1dQ `•(000`058$) aautualutew 3Bplzg/Xtmpuog :dtmgdlH A1dCl :smoito3 su 000`SLS`SS3o lunoum agI ut lgaQ urzaZ-8uorl„ (000`0SL$) ItAouraZl uollonL4sg0 IzodzrV :smOIIo3 su 000`OSL$ 30 lunoum agl ul „punct oslzdzalug„ (000`05$) ,(PnIS �Iitglsuod )IoaQ dut�Iztd �(0001OO1$) sluauzaeozdurl aAV plagsuty�I :2ut�i�d W `•(000`9Z$) IuauzdmbH uotlaalXI `.(000`6£$) 89# alolrloA �(000`09I$) szapua-d/oiptg utew zaltm °(000`SZI$) uolluulzolu 6 W 8 lloosazd :zaltm mdCl `•(000`00£$) uollt,41T uI W mol;ul :zaltmalsem coda :smolIo3 st 000`06L$ 30 lunoum agl ut suzall „s2utuzeH paululag astzdzaluH„