HomeMy WebLinkAboutCapital Improvements 11/01/2016Capital Improvements Committee Minutes
November 1, 2016
Present: Scott Feely, Chair and Michael O'Brien, Finance Committee; Don Cleary and Joe
Cerretani, Planning Board; Mike Trowbridge and Frank DelVecchio, Board of Selectmen; Kiera
O'Neil and Jenn Walsh, School Committee; Evan Epstein, MBC
William Ross, Town Manager; Lee Azinheira, DPW Director; Mark Cook, DPW Highway
Manager; Michael Ahern, DPW Special Projects Manager; Kurt Gaffney, Water Operations
Manager
Minutes October 18, 2016
Motion: To approve as amended (Trowbridge -O'Neill) All in favor. PASSES
Public Buildings: $1,351,000
Memorial Hall Windows/Doors $330,000 / Memorial Hall Shingles/Sidewalk $325,000
Mr. Ahern explained his first priority is the Memorial Hall windows/doors and
shingles/sidewalk, for which he has received estimates.
Trademaster Van $36,000 — the van would replace a surplus Ford Ranger pickup from another
department, which has 105,400 miles.
Memorial Park Roofs $45,000 — to replace the roofs on the Hornet's Nest, Memorial Park
office, bathrooms and the maintenance shed.
Town Hall Split Systems $30,000 — to replace hvac units in the town hall vault, computer room
and MIS, which were installed in 1996 and are 10 years beyond their useful life.
Mr. Ahern explained the plan for LED lighting system for Town Hall, which uses less electricity;
new fire alarm devices for Town Hall, which have a 12-15 year lifespan and were installed 20
years ago; and to upgrade energy management systems for town buildings because the existing
systems will not be supported after this year.
Library/COA New Building Study $60,000 — Mr. Ahern explained the study would help
determine the need for a new building or to reuse the existing building. Mr. Epstein asked how
actively used the Council on Aging is; Mr. Ross said it is very actively used.
[Mr. Cerretaini arrived at this time]
Plymouth Street Fire Station Building Review $225,000 — Mr. Ahern explained they have a
company looking at upgrading the building, including building envelope repairs, upgrades,
flooring and mechanical systems. He said the review should be complete in the next few
months.
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Fisher -Richardson House Renovation $300,000 — Mr. Ahern explained he is doing a feasibility
study now to look at long-term preservation options for the house.
Mr. Ahern said his department also plans to work on the Plymouth St Recreation Field and
replace the sliding gate at Mansfield Green.
Mr. Feely said there is a lot on this list; Mr. Ahern said he doesn't expect things like the Fisher -
Richardson House and Plymouth Street Fire Station to be done this year. Mr. Ross suggested a
process similar to the recent Memorial Hall work; having a study done, determining priorities,
then the starting work. He said the windows should be the first priority on the Memorial Hall
project, and the siding should be done after the windows are installed. He said the numbers will
be more definite when the study is complete.
Mr. Epstein asked if there is any imminent threat to Memorial Hall and if the siding can wait;
Mr. Ahern said he doesn't think there is a thread, but noted some of the windows are leaking.
Mr. Ross said there may be some financial assistance available from Mass Historic.
Mr. DelVecchio asked when the Library/COA work might be done; Mr. Ross said it would be a
few years out. He said it may be more of a policy decision rather than a practical one to
determine when things like that are scheduled.
Mr. DelVecchio said he thinks the van may be the item that gets the most questions. Mr. Cleary
noted that is a replacement vehicle.
Mr. Feely asked if the Library/COA feasibility study could push other items out; Mr. Ahern said
it could and suggested if the work is not going to be done for five years, it may not make sense to
conduct the feasibility study now. Mr. Feely asked if the other items, like new carpets, still need
to be in the plan; Mr. Cleary said he thinks those items should be included in the plan.
Mr. Ahern said he already has around $80,000 for flooring at Plymouth Street.
Highway $2,212,500
Roadway/Bridge Maintenance $2,000,000
Mr. Cook said this will be the fourth year of the five-year roadway maintenance program.
Trailer Mounted Sewer Jet $56,000
Mr. Azinheira explained this will move to the Sewer Enterprise account. The town has a large
vactor truck, but this is equipment is smaller and would be used to clear blockages in sewer
mains. A new vactor truck would be around $360,000.
6 -Wheel Dump Truck with Plow $85,000 / 1 -Ton Utility Truck with Plow $51,000
The dump truck will replace a 2001 truck, the utility truck will replace a 2002 model. Mr. Feely
asked if the vehicles are needs or wants; Mr. Cook said these vehicles are needed because they
are frontline snow removal equipment. Mr. Azinheira said many of the Highway Department
vehicles are secondhand from other departments. Mr. Feely asked how many dump trucks the
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town needs in its fleet; Mr. Cook said he would like to have four. Mr. Cleary said garaging
vehicles in the new building will help them last longer.
Tow -Behind Air Compressor $14,500
The compressor will run the jackhammer.
Heavy Plate Compactor $6,000
This is a vibratory compactor for compacting trenches.
Mr. Epstein asked if there is a plan for roadway/bridge maintenance. Mr. Azinheira said there is
a schedule of what needs to be done, which is reevaluated each spring based on winter
conditions. He explained the town's budget has included $2 million/year for the last four years;
it may need to go up because there are some major roads in need of full -depth reconstruction.
Mr. Ross said the $2 million would be bonded.
DPW Administration $98,000
Stormwater Permit Requirements $98,000
Mr. Azinheira said this is a new federal requirement; the town has received a permit and Tighe
and Bond is putting together a schedule, which may change bed on conditions. Mr. Ross said the
stormwater regulations are going to be expensive to implement over the next 8-10 years.
Parking $100,000
Parking Improvements $100,000
Mr. Ross said he would like to have funds available to look at future parking areas. He said
there is a new owner of the Cleveland Twist Drill site, the town is working with CSX on a
crossing, and the town will be turning back $200,000 it had put aside for the possible purchase of
the Cleveland Twist property back into the parking fund.
Water $740,000
SCADA $180,000
Mr. Gaffney explained the system relies on telephone line, so if the phone lines go down, the
town could lose control over the water system. This request is to finalize the changeover to
radios/fiber optic system to eliminate that problem, and to save $10,000/year in telephone
charges.
Water Meters & Radio Readers $150,000
The readers are 15 years old with lifespan of about 12 years.
Pickup Truck $50,000
The department currently use a rear -wheel drive van and would like to replace it with a truck
with a plow.
Foolish Hill Mixing System $160,000
Without proper mixing, the water in the tank could become stagnant.
Prescott Wells #8 and #9 Engineering $80,000
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The wells are behind the water treatment facility between East Street and Cate Springs. They
( were installed about 35 years ago and have a lot of iron. Mr. Gaffney said the iron levels are
getting worse and the wells have to be cleaned every three years. He said well #8 is only
pumping 300 gallons/minute; #9 is only pumping 410 gallons/minute because they are so
clogged with iron. The wells will be cleaned and a new system designed.
Mr. Epstein asked how many wells the town has; Mr. Gaffney said there are nine. Mr. Epstein
asked if the issues with these two wells reduce the town's ability to generate water. Mr.
Azinheira said all the town's wells were running this summer, but with the same weather
conditions and some wells not running, there could be a problem. Mr. Gaffney said the
treatment plant treats these two wells and the Dustin well. Mr. Azinheira said the town has
addressed the biggest problems, and is now turning to these wells. Mr. Feely said the sooner the
issues are addressed, the more money can be saved in the future.
Mr, Cleary noted this is an enterprise account; Mr. Azinheira said the town doesn't want to add
to borrowing, so it looks at doing project like this when other items come off the books.
Mr. Trowbridge said he thinks Mansfield is far ahead of a lot of other area towns. Mr. Gaffney
said Mansfield's water rates are similar to other towns and we have a superior water system.
Wastewater $120,000
Sewer Collection System Improvements $120,000
Mr. Azinheira said there are problems with some existing lines that need to be replaced, as well
as things that cannot wait when they break down. He said some of the funds may be put toward
stormwater issues, especially with downtown's old clay pipes.
Trailer Mounted Sewer Jet $56,000
Motion: To adjourn at 7:00 p.m. (Trowbridge -Walsh) All in favor. PASSES
Sig ture of Chair /: Date of Approval
11/1/2016