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HomeMy WebLinkAboutLibrary Trustees - 1979TRUSTEES MEETING - January 2, 1979 Chr. Horton called the meeting to orde- at 7:40 PM. Mr Beatty ,. was absent. Secretary's report was approved as read. Treasurer's report was approved. Trustees general account Nov. 17, 1978 balance $68.05 12/12/78 5.00 *Children's room 12/12/78 8.95 Staff Christmas Balance as of January 1979 $54.10 * Mrs. Cardenosa did not use $5.00 for children's program but deposited in refreshment account for Storyhour. Under old business Chr. Horton distributed areas of budget expertise to various trustees for presentation to Finance Committee _.� Salaries - Mr. morse 605-1,2,3,4 - Mrs. Willis 606-6 - firs. Seifert Mrs. Bradner reported on ILL book problem. There is no sign of books in Mansfield P.O. A meeting in Foxboro of sub -region may help to resolve the problem. Mrs. Bradner reported on various meetings she attended. 1 Airport 2 IDC breakfast - Library was not at first included as IDC overlooked or were unaware that library is major resource in town. Mrs. Willis suggested that the handout that was distributed at IDC breakfast be sent to various industries within the town. 3 MLA - Information given on budget cuts, resource sharing, effect of Proposition 2 1/2 on public services, freedom of infor- mation law. A discussion as to payment policy for trustees bills was held, culminating in a motion by Mrs. Seifert that Mr. Morse,at his TRUSTEE S MELTING - January 2, 1979 Page 2 convenience, research all trust funds and their usage. Motion was seconded by Mrs. Willis and passed. A decision on how to pay for refreshments and amount to be allocated was postponed. The Annual report of the Mansfield Public Library is ready. Adult use ha•s risen, but children's usuage has declined somewhat due to inclement weather in 1978. 6,085 cards have been issued in last 2 1/2 years. Under new business, Chr. Horton reported on an offer by Transit Seeding to sell 8.4 acres near their business headquarters to the town for $150,000 for new library building site. It was agreed by Trustees present that the suggestion be rejected due to unsuitable location. Mrs. Seifert moved that Chr. Horton advise Mr. Gray of Trustees decision, seconded by Mrs. Willis and passed. Chr. Horton requested that Trustees consider who will replace Mr. Beatty on the building committee. Meeting adjourned at 10:45 P.M. Respectfully submitted Cynthia Seifert, Secretary I TRUSTEES MEETING - February 1, 1979 The Trustees met at 8:00 PM with two members of Finance committee, Colleen Cheney and Joseph Houghton. Mr. Beatty was not present. Explanations of library budget was given and Finance members spoke at length on lack of funds. The regular meeting was called to order by Chr. Horton at 8:50 PM. Secretary's report was read and approved. Mrs. Willis gave the status of all accounts.(See attachment). Mrs. Bradner gave her report on the ILL situation. Many of the lost books were found in the basement of the town hall. George Briggs now does all the mailing and returns a mailing certificate to the director. Mrs. Bradner showed Trustees a book given by Mr. Beatty in memory of Kenneth Morse, Great Architecture of the World. A ladder and a � vacuum have been purchased from the Memorial Hall budget. A periodical report was reviewed by Mrs. Bradner. Mrs. Willis moved that we accept the report as presented, Mrs. Seifert seconded and motion passed. Under old business: Mrs. Bradner reported that the Friends will not be able to purchase book bags thru the Eastern Region but will have to buy direct. Mrs. Seifert was appointed to serve as Mr. Beatty's replacement on MBC. Chr. Horton is to notify Mr. Saquet. Under new business; on a motion by Mrs. Seifert, seconded by Mrs. Willis, Libby Wood will be on our payroll thru April 27, 1979. On a motion by Mrs. Seifert, seconded by Mr. Morse, it was agreed to pay $34.00 to Doreen Tighe for a workshop on May 18, 1979 at Simmons College. third motion that Mrs. Bradner be permitted to attend a five day course in Dedham, April 30 - May 4th was made by Willis, seconded by Mr. Morse and passed, �, `' TRUSTEES MEETING - February 1, 1979 Meeting adjourned 11:00 PM. ( 0 Respectfully submitted Cynthia Seifert, Secretary TRUSTEES, MEETING - February 17, 1979 a A special meeting was called to order by Mrs. Horton at 10:00 AM with all present. Mr. Beatty's resignation was presented. Mrs. Seifert moved we accept with regret, Mrs. Willis seconded and motion passed. Chr. Horton will write to Mr. Beatty informing him of the board's action. Mrs. Seifert is now the legal replacement for Mr. Beatty on the Building committee. Chr. Horton listed various alternatives as replacement for Mr. Beatty and the board agreed on James Grady. Chr. Horton read a letter to Robert DeLong requesting Mr. Grady's appointment to fill Mr. Beatty's unexpired term. A gift for Mr. Beatty was discussed and it was agreed to look into an engraved pen holder. A $40.00 limit was set. It was also agreed that on March 23rd we take Mr. Beatty to dinner at 7:00 PM. Town counsel, Mr. Mulcahey, will discuss library trust funds. Mrs. Willis will select various excerpts from the old minutes to be placed in library columns in the Mansfield News. Meeting adjourned 11:30 AM. Respectfully submitted Cynthia Seifert, Secretary al TRUSTEE S MEETING - March 10, 1979 Chr. Horton called the meeting to order at 9:55 FSM with all members present. Mr. Grady was welcomed as new board member. Meeting minutes of the 1st and 17th of February approved as read. Treasurer reported all accounts remain the same. Mr. Morse reported on his investigation of Trustees funds. He found all funds unrestricted except for the Hodges fund designated to be used for purchase of books to be selected by Trustees. At 10:10 AN, Town Counsel, Charles Mulcahey,arrived at meeting to further discuss the status of funds. He is of the opinion that funds may be used at the discretion of Trustees and that Trustees actions in this respect have been correct. Mr. Mulcahey did state that should a problem arise concerning funds, he would be willing to discuss the situation with the state board. Mr. Grady motioned that Trustees direct Mrs. Bradner to draft a letter to Mr. Mulcahey requesting a written account of his meeting with the board on March 10, 1979 and that this letter be kept on file along with Mrs. Bradner's request letter. Motion was seconded by Mrs. Willis and passed. Mr. Mulcahey departed at 10:30 AM. Mrs. Seifert reported on MICC meeting at which Leslie Lake from the state was present. Ms. Lake felt the MICC was doing a fine job under the direction of Elizabeth Wood. The delivery system is still to be worked out along with access to school library materials during the summer months. Mrs. Bradner gave her report. She stated that Mrs. Tighe has not been accepted into the special program at Simmons. The problem of the missing books has not yet been resolved. Letters were sent to all involved libraries. When there was no response, a check list postcard was sent and all but one was returned accounting for about 1/2 of the missing books directly, none have been lost. It was agreed by Trustees that Mrs. Bradner present to the town manager, TRUSTEE S MEETING - March 10, 1979 Page 2 a list of still missing books valued at just under $200. At present, 7 0 we are not exchanging books with the New Bedford library, On a motion by Mrs. Willis and seconded by Mr. Morse, it was unanimously decided to have Mrs. Bradner use her discretion in dealing with our association with New Bedford. Mrs. Bradner presented the new gift forms for Trustee's congideration These forms will be useful in keeping a record of gifts with proper titles. Mr. Grady made the suggestion that the restrictive clause be removed. Mr. Grady also made the motion that the director not give monetary evaluations of books or other donations to the Mansfield Public Library. Mr. Morse seconded and motion passed. On the subject of Books for the Blind, Mrs. Bradner reported on the program and distributed the literature, after which Mr. Grady moved we accept the report and table the motion. Mr. Morse seconded and motion passed. On a motion by Mrs. Willis, seconded by Mr. Morse, it was unanimously decided that the library staff proceed on their reorganization,and painting of bays in the adult fiction section. Mr. Beatty arrived at 11:10 AIM to discuss building site for new library. The Mary Colpas fund will be dissolved as an existing fund. The remaining $221.7$ will be given to CSF on a motion by Mrs. Seifert and seconded by Mrs. Willis and passed. ($200 scholarship and remainder in general fund). The wishing well will be used for the building fund in the future. Discussion insued as to what directions we wish to give the MBC, culminating in a motion by Mr. Morse that we request the MBC to have an engineering survey to assess the feasibility of using the present building with additions. Mr. Grady seconded and the motion passed. 12 TRUSTEE S MEETING - March 10, 1979 Page 3 Mr. Grady made the motion that the MBC and/or selectman insert appropriate item in the Special Town Meeting warrant for purpose of transferring sufficient sums for engineering and other studies for possible addition to present building; sums to be transferred to State Aid; Mr. Morse seconded and motion passed. Mrs. Seifert roved that we accept with regret Mrs. Goff's resignation and add her name to the substitute list. Mrs. Willis seconded and motion passed. Mr. Grady observed that we should have a copy of architect's plans and that Mrs. Seifert should have materials and information from Mr. Beatty on his work as associate member of MBC. Election of 'officers held with Mrs. Bradner presiding pro -tem. Mr. Morse moved we retain same officers, seconded by Mrs. Willis and passed. Chr. Marion Horton Secretary Cynthia Seifert Treasurer Marie Willis Meeting adjourned at 12:35 PM Respectfully submitted Cynthia Seifert, Secretary 0 TRUSTEES MEETING- March 31, 1979 Meeting of the Mansfield Library Board of Trustees called to order by Chr. Horton at 2:00 PM with all members present. Secretary's report was read and approved as was treasurer's report. At Mrs. Willis' request, Mr. morse moved that Mrs. Willis present the $200 scholarship from Mary Colpas fund at the next CSF meeting. Mr. Grady seconded and motion passed. Mrs. Horton will write to Stella Wickersham informing her that said $200 is the final scholarship in memory of her sister. The balance will be deposited in CSF general fund. Mrs. Bradner reported on interviews for YA librarian. She recom- mended Phyllis Snowman, previously interviewed when John Mugford was hired. Motion by Mr. Morse, seconded by Mrs. Willis and passed. Mr. Grady remarked that on our application, age and marital status should be optional. Mrs. Bradner suggested we request the public to donate current magazines to the library as was done in Peabody. John Mugford will compile a list of desired magazines. At present, we have eighty- eight periodicals of which 10% are gifts. Mrs. Seifert moved we ad- vertise request for magazines useful to the library. Mr. Grady seconded and motion passed. The continuing problem of the missing books was updated by the director. At. ERLAC meeting which Mrs. Bradner attended, no action was taken and the New Bedford director was not present. Mrs. Bradner will again send post cards to sub -regional libraries and when results are tabulated, we will again contact the town manager. At Taunton sub -regional meeting, lack of delivery service was discussed. It was the consensus of opinion that this region is not receiving its share of state services. The Norfolk director suggested our region substitute delivery service for the bookmobile. No action was taken at this time. Im TRUSTEES MEETING - March 31,1979 Page 2 National Library week - April 1-7 will be celebrated with a puppet show and a display of restored map of Mansfield. Chr. Norton suggested the map be hung in adult library for a time. Trustees conducted job review for Director Bradner. Mrs. Bradner suggested that trustees should have a policy manual. On a motion by Seifert, seconded by Grady, Mrs. Willis was directed to begin a policy manual using past minutes, this to be reviewed by September. At Mrs. Bradner's suggestion, Chr. Horton will appoint a trustee's committee on goal and objectives. Building space needs are a priority. George Briggs, CETA worker, has had his job extended six months. Chr. Horton commended Mrs. Bradner on her professionalism and gave thanks for a job well done. Mr. Grady suggested Mrs. Bradner post her gr 4s on circulation and borrowing habits of library clientel. Under old business, Mr. Mulcahey's letter is to be filed and copy attache to March 31st minutes. It was agreed to wait for letter from Dix Shevalier and then request either Black or Douglas of MBC to attend our meeting for discussion. Mrs. Seifert will inform MBC of this decision. Mrs. Willis made the motion that we request meeting with the Finance committee to discuss budget and article 8; Morse seconded, and motion passed. Chr. Horton will write to 1�nance committee. A special trustees meeting was scheduled for April 6th at 7:30 PM to prepare for joint meeting with the Finance committee. Mrs. Seifert moved we allow Mary Ellen Toscano to display her painting in the library in connection with a raffle to benefit R.I.F. with the understanding that the library not be held responsible for painting or money. 9 , TRUSTEES MEETING - March 31, 1979 Page 3 Mr. Morse agreed to serve as liason at Friends annual meeting ` April 18, 1979. i Meeting adjourned at 5:50 PM. Respectfully submitted Cynthia Seifert, Secretary TRUSTEE S MEETING - April 6, 1979 A special meeting was called to order with all members present at 7:30 PM. Motion by Mrs. Seifert to allow Mrs. Bradner to attend ALA meeting in Dallas, June 24, 25, 26. The following week to take her vacation. Mr. Morse seconded and motion passed. Meeting with Finance committee will be held April 9th at 6:00 PM. Four handouts will be used at joint meeting 1. Stats aid law 2. Circulation gra 3. Explanation of salary increases 4. Expense and salary budgets Article 8 of special town meeting discussed, this to be sponsored by MBC. Next meeting May 5th at 9:30 AM Meeting adjourned 9:05 Ptd Respectfully submitted Cynthia Seifert, Secretary TRUSTEES MEETING - May 5, 1979 Meeting was called to order at 9:10 nM with rail. Trust-oes present and Jim Douglas and Robert Saquet of the MBC. There was a discussion of the ul)-c-iming town meeting. Saquet declared public sentiment is with building an additon to Memorial building. Marie Willis questioned ownership of existing building and addition. Articles 7 and D of special town meeting will require a meaningful presentation involving needs and architectural procedure. Chr. Horton stated that trustees will handle needs presentation and MBC can handle architectural presentation. Mrs. Seifert moved that the trustees enthusiastically support the addition to Memorial Hall. Motion seconded by Mrs. Willis and passed unanimously. It was agreed to plan on acquiring the adjacent Calhoun property; the MBC will write a strong letter of intent. Mr. Grady advised the writing of said letter. This will conform to recommendations in the Bloss report. The new building will be three times the size of the existing building. Chr. Horton requested we appoint a temporary chairman for the next two months, but she would assume responsibility for the town meeting presentati.on. All trustees agreed not to appoint a temporary chairman. Secretary's report approved as read. Mr. Grady moved that 4% cap budget as compiled by the director be approved and distributed at the tows meeting. Mr. Morse seconded and motion passed. The treasurer's report was approved with one correction: the remainder of the Colpas Fund ;25.21 be placed in CSF general fund rather than building fund. Morse moved to accept corrected treasurer's report. Grady seconded and motion passed. TRUSTEES MEETING - May 5, 1979 Page 2 Chr. Horton appointed Grady and Morse to serve on goals and objectives sub -committee. Mr. Morse reported on annual meeting of Friends of the Library. Fifteen attended and the following officers were elected: Pres. J. Roch V. Pres. Jean Derry R. Secty Madeline Taylor C Secty Elinor Brady Treas. Nora Bayley Under new business; Norma jean Caldwell has been on the staff in her present position for 6 months and Mrs. Bradner recommends she be retained, so moved by Morse, seconded by Willis and passed. John Mugford's resignation was accepted on a motion by Morse, seconded by Seifert and passed. Trustees in executive session discussed applications for 30 hour library assistant position. It was voted unanimously to table the matter until the budget is finalized. Grady moved out of executive session; Willis seconded and motion passed. On a motion by Seifert, seconded by Morse, Mrs. Bradner was appointed representative to ERLAC meeting on May 30th. Mrs. Bradner reported on insurance as it concerns MPL. Arthur Remillard holds the policy: 300,000 on building and 230,000 on contents. There is a 500,000 (per accident) liability policy which pertains to the whole town. Elizabeth Wood has completed the MICC project and Doreen Tighe will assume the position of chairman. MICC will continue to con- centrate on maximizing cooperation in order to obtain greatest use of all library material. TRUSTEE S MEETING - May 5, 1979 Page 3 A progress report on IIL lost books was (liven by Mrs. Bradner. All involved libraries were requested to send bills, but only one was received. The ERLAC executive committee will study the ILL project and make a policy decision. The fire department objects to obstruction of library entrance by Recreation committee during their dog show. Make a note not to allow this next year. Meeting adjourned 12iUO noon. Respectfully submitted Cynthia Seifert, Secretary W TRUSTEES MELTING - May 20, 1979 A special meeting was called to order with all present except for r-- Mrs. Willis. There was a discussion on the 30 hour library assistant position. It was unanimously voted: to hire Phyllis Snowman. On a motion by Seifert, seconded by Grady, it was voted to hire Vera Zajas to fill 10 hour YA position on the recommendation of Mrs. Cardenosa. Dix Shevalier wishes to meet with the Trustees as soon as possible. Mr. Grady expressed the opinion that Trustees prepare quidelines for presentation to Dix. It was suggested that there be a feature article in the Mansfield News on construction of original Memorial Building. Trustees will try for a joint meeting; first with the MBC and then with Friends. Mrs. Seifert will make arrangements. Mr. Grady will file for incorporation of Friends. Thr- annual staff and trustees cookout will be held Sept 3th at iiorton's barn at 5:00 PM. It was agreed by all Trustees that on June 13th at 5:00 PM , we meet at the library to tour various library additi_ong; Lexington, Stow and Acton. Meeting adjourned at 11:10 AM Respectfully submitted Cynthia Seifert, Secretary TRUSTEES MEETING - June 2, 1979 Meeting of Mansfield Library Hoard of Trustees was called to order at 9:00 AM by Chr. protem Clarence Morse. The Secretary's report was approved as read. Robert Saquet, Chairman of the Building committee arrived to discuss the status of library additon plans. He reported that Dix Shevalier has been sent a letter asking for specifics on the new $10,000 contract in addition to existing contract. Mr. Saquet stated he wished to "get a handle" on fund raising, the purpose to raise funds and create interest in the library project. Mr. Grady felt, along with the other Trustees, that the majority of funds should be derived from taxes as this is a public building. Mr. Grady also suggested organizing a speakers bureau with slides and architectural plans. It was also agreed Trustees should provide a meaningful imput for Dix. All present, including R. Saquet,felt we should be ready to go for the big money in 1980. on the subject of the Calhoun property, a letter was sent by the M.B.C. three weeks ago, but as yet there has been no reply. Mr. Grady felt there was no problem as property is already encumbeVeA Mr. Saquet suggested setting up the following time -table. 1. Articles prepared with design of building including size. 2. Land acquisition 3. Fund raising 4. Historical aspect which will make a difference in the amount of money needed perhaps. We should also consider erecting a sign on Union Street designating site for library addition. A motion was made by Mr. Grady that a letter be sent to the selectmen urging them to appoint an historical commission, functioning and active, as soon as possible. Mrs. Seifert seconded and motion passed but article must first be approved by the Attorney Generals office. TRUSTEES MEETING - June 2, 1979 The treasurer's report was approved with $25.21 transferred from the building fund to the CSF general fund. Mrs. Bradner spoke concerning budget line items 605-1 and 605-2, concerning a question of why not purchase books from Barnes and Noble; it is because they will not bill though occasionally Mrs. Bradner will buy direct and bill the town. The library receives various discounts except for childrens special bound books. Mr. Grady moved we accept 605-1, 605-2 as presented; Willis seconded and motion passed. A review was presented detailing how Mrs. Tigh^_ will deal with the cut in the supply budget. Mrs. Cardenosa reported on summer reading program to consist of three parts: games, pets and individual reading. The Young Adult librarian will handle Ann Bruno's summer hours. The Director made her report to the Trustees. on the subject of special programs, Mrs. Willis suggested gearing some programs to men, perhaps sport films. It was suggested we seek out things which will attract non-users of the library. At 10:50 AM Mrs. Booth, representing the Friends arrived. The Friends are planning a pot -luck supper to generate interest in the new library addition to be held the second Friday in September. This will include a short program by Mr. Saparoff. Mrs. Booth said that Mr, Roche wishes to participate with any investigative committee. The Friends fiscal year will now run from January to January and new officers will take over in April. Mr. Grady wished Mr. Roche to contact him on the subject of incorporation. Mr. Grady strongly suggested we meet through the summer. It was decided to ask Mr. Roche to accompany the Trustees whenever they view recent additons in Stow, Acton and Lexington and to take pictures of said additions. TRUSTERS MEETING - June 2, 1979 Continuation of Directors report. on the subject of budget, Mrs. Bradner plans on spending all of the expense budget but not all of salary budget. $11,000 has been determined as minumum Director's salary with M.L.S. with no experience. There has been no increase since 1972 on the regional library service budget. The next meeting will be Monday, June 18th to review impressions of additons to be reviewed by the Trustees on June 13th. Meeting adjourned 12 noon Respectfully subnitted Cynthia Seifert, Secretary June 18th - Trustees meet to review impressions of June 13th trip. June 27th - Trustees meet with Dix Shevalier to review status of plans and exchange ideas. Aug. loth - Shevalier met with Trustees to discuss time schedule and see slides of addions seen on June 13th. At this meeting Mr. Grady move: that Dix proceed on plans A & b as presented. Mrs. Seifert seconded and motion passed. F TRUSTEE S MEETING - September 4, 1979 The meeting was called to order by Chr. Horton at W.40 PM with all members present. Secretary's report approved as read. Treasurer's report approved. There is $66.98 in the building fund. Mrs. Seifert reported on the MBC meeting. Mrs. Bradner said the Calhouns had visited the library and expressed their feelings about dealing with Mr. Saquet. They were upset and said they would sign nothing. They wish their child to graduate from Mansfield High School before they consider moving. Mrs. Seifert will relay this message to the MBC. Mr. Grady moved that trustees authorize Chr. Horton and Clarence Morse to meet with the Calhouns before the next trustees meeting. Mrs. Willis seconded and motion passed. Mr. Morse will contact the Calhouns. Jeff Roche will be at the next meeting of the MSC to review the slides. It was agreed that as many as possible of trustees plan to attend the MBC meeting. The pot -luck supper will be held at 6:30 PM on September 14th. Question of attendance at MLTA meeting on October 27th was tabled until the October meeting. Resignation of Gerry Mayo accepted with regret on a motion by Mr. Morse, seconded by Mr. Grady and passed. Also accepted with regret was resignation of Anne Bruno who will go to the Foxboro school system as a library aide. Mrs. Bruno, in her letter, spoke highly of the Director and how much she had learned while on the staff at the Manfield Public library. Mr. Grady moved we accept with regret and Mrs. Willis seconded and motion passed. Mr. Grady also moved we accept Mrs. Bruno as an authorized substitute; Morse seconded and motion passed. TRUSTEES MEETING - September 4, 1979 Page 2 Discussion insued on replacement of Gerry Mayo. Having reviewed applicants, Mrs. Willis moved to hire Cindy Webber; Mr. [Norse seconded and motion passed. Mrs. Bruno's position will be posted in library, town hall and Mansfield News. It was reported by Mr. Grady that the town manager was in error when he appointed seven members to the Historical commission, rather than the five as mandated. For this reason, five were reappointed and the remaining two will be non-voting member. A policy statement from the Board of Selectmen was reviewed. Mr. Grady moved that Mrs. Horton make an appropriate response, seconded by Mr. Morse and passed. In an energy statement from the Town Manager's office, temperatures of town buildings are to be 780 in summer and 65° in winter. Mr. Grady moved that we conform to the best of our ability. Mrs. Willis seconded and motion passed. Progress report on Speakers Bureau was made (to inform organizations on library addition actions) It was decided that two Trustees attend Or" each meeting. Jefi Roche would like onethe the Trustees to assist him in choosing slides. The Trustees would prefer to all "have a say" in slides chosen. At the hearing to be held on 28 September with the Board of Library Commissioners, two motions were made by Mr. Grady: 1. that the MLBT take no action at this time on minumum standards of eligibility for State Aid. 2. MLBT support the recommendation for certification of librarians. I( TRUSTEES' MEETING - September 4, 1979 Page 3 Mrs. Willis seconded both motions and passed unanimously. Socy. Seifert will sign letter to be send, stating above recommendations, Q to Library Commissioners. Capital Improvement budget is due September 14J -h. Mrs. Bradner reported that the summer CETA workers were satisfactory and that Mr. Briggs will terminate in December. Mr. Grady moved we table work of the Committee of Goals and Objectives ; Mr. Morse seconded and motion passed. Jeanne Grady spoke briefly on meeting of Historical Commission that she had just attended. Meeting adjourned 10:25 Pte Respectfully submitted Cynthia R. Seifert, Secretary TRUSTEES MEETING - October 2, 1979 With all members present, interviews were held for the position of library assistant. Interviewed were Janet Recap, Nancy Mei, and Yvonne Silva. On a motion by Seifert, seconded by Grady, decision was tabled until the departure of Dix Shevalier. Following Dix's presentation, Mr. Grady moved that Trustees agree that plans are progressing well and Trustees are pleased; Mr. Morse seconded and motion passed. Jeff Roche suggested we have pictures made of architects plans, and incorporate them in our presentation. Mrs. Seifert was requested to suggest to the MBC that selectmen be present at the October 11th MBC meeting when Dix Shevalier will be present. Also airs. Seifert is to inquire as to whether Mr. Saquet has done anything about appraisal of the Calhoun property. At 9:30 PM, Dix left and d6cision was made concerning assistant librarian position. Mr. Grady moved we appoint Nancy Mei; seconded F by Mrs. Seifert and passed. Secretary's report was approved with two amendments. Bruno's resignation accepted with regret and letter sent, not carried to the Board of Library Commissioners. Treasurer's report showed $1,270.72 .in the building fund. Mr. Grady moved trustees gratefully accept :ors. Bradner's gift to the building fund; Mr. Morse seconded and motion passed unanimously Mr. Morse reported on his meeting with the Calhouns concerning sale of their property 6or the library addition.They will not make a move till their son graduates from high school and Jo not agree to $60,000. Mrs. Bradner reported on six months review of Phyllis Snowman for whom she recommended a permanent appointment. Mr. Brady moved we accept Mrs. Bradner's recommendation; Mrs. Willis seconded and motion pas TRUSTEES MEETING - October 2, 1979 Page 2 Mrs. Bradner reported on her attendance at,Library Commissioners meeting in Worcester. At present, we meet state library standards. Mr. Grady moved we adopt Mrs. Bradner's recommendations on State Aid eligibility and secreta& send letter to this effect to Board of Library Commissioners; Morse seconded and motion passed. Mrs. Seifert and Chr. Horton will attend MLTA meeting in Sturbridge on October 27th. Mr. Grady made a motion that Mrs. Bradner order 200 pledges published by United Technologies and appearing in the Wall Street Journal. These are to be made available to any interested parties. Mrs. Willis seconded and motion passed. Next meeting to be held November 10th at 9:00 AM. Meeting adjourned 10:30 PM. Respectfully submitted Cynthia Seifert, Secretary �r TRUSTEES MEETING - November 10, 1979 Meeting of the Mansfield Library Board of Trustees was called to order at 9:10 AM with all members present. The secretary's and treasurer's reports were approved as read. Mrs. Seifert reported on the Mass. Library Trustees Associations annual meeting which she and Chr. Horton attended in Sturbridge. It was agreed that each trustee pay his own dues to the MLTA. Mrs. Seifert moved that trustees again participate in the Citizens Scholarship Foundation window painting project; funds to be taken from trustees account. Mrs. Willis seconded And the motion passed. The window to be painted will be in the children's room and will remain throughout the year. The bike rack has arrived and will be placed at the main entrance perpendicular to the library between the cannon and stone wall. The cost is $138.41 to be taken from the Memorial Hall account. The Capital Improvement budget i.e. library addition was discussed. A copy of Mrs. Bradner's background material on library addition will be sent to Mr. Roche, President of the Friends. Mrs. Bradner reported that we have had six responses to our letter to organizations requesting permission for trustees to speak on plans for library addition. The budget for 1980-81 was discussed and Mrs. Bradner's report reviewed. Mr. Grady moved that we be aware of the 4% cap but go with the budget as recommended by our Director. This would be $22,573 for expense budget; Mrs. Willis seconded and motion passed. (See attached copies) t�li7rp.,,Y f TRUSTEES MEETING - November 10. 1979 Page 2 The salary budget totals $67,497, a 5.5% increase. Mr. Grady moved that we go again with the recommended budget. After some discussion, Mr. Grady amended his motion by adding $180 to line item 600-1, bringing the amended total salary budget to $67,677 and the total complete budget (salary & expenses) to $90,250 for 1980-81. Mrs. Willis seconded Mr. Grady's amended motion and it was passed unanimously. A discussion of Vera Zayas continuing in her staff position (6 mos. evaluation) culminated in a motion by Mr. Grady that we follow Mrs. Bradner's recommendation and send Mrs. Zayas a letter terminating her employment after December 1, 1979 in the best interest of the library; Mrs. Willis seconded and motion passed. Janet Rocap, previously interviewed, is available to fill Veras position. It was unanimously decided to table the matter until another applicant, Louise Dimeo, is interviewed. In reviewing our current application form, Mr. Grady stated it compiles with the civil rights act. The White House Conference coincides with children's Book Week. The theme is "The modern library as an information center". Stickers - �� be with a book for a day d- were given to all trustees to be distributed throughout the gown. Also they will be given to patrons of the library. The conference is to be user dominated to complement future of librarians ' There will be a town Christmas party on December 6th, with Trustees invited. Payment of tentative $13.00 must be in to town hall by November 30. A letter received from Carol Elledge was read concerning the j condition of the piano in the yA room. The piano is in poor condition and should be replaced if we wish to have any future musical programs. TRUSTEES MEETING - November 10, 1979 Page 3 ' Mr. Grady moved that we advertise in local papers for donation of piano, in good conditon, to the library. Mrs. Bradner will place the ads. The Friends organization was discussed at length with Mr. Grady again recommending that they incorporate in order to become legally effective fund raisers. Mrs. Seifert moved that Calarence Morse, liason, relay our recommendations at next Friends meeting. These to include: refreshments at library programs, postage for program flyers, coffee for mothers during story hours and brochure for library addition presentation. Mr. Grady seconded the motion and it was passed. Mrs. Horton made an additional report on MLTA meeting. She spoke of HB3578 raising per capita Ptate aid, from 37.5 to G.50. It was suggested that each trustee wire Gov. King urging him to sign said hill. Meeting adjourned at 1.1:45 AM Respectfully submitted Cynthia Seifert, Secretary * Note: In treasurers report all accounts remain unchanged except for Gen. Acct. $32.46 Bldg. Fund $1107.72 9 � TRUSTEES MEETING - December 10, 1979 The meeting was called to order with all members present. The first order of business was interviews for staff position in the YA room. Louise Dimeo and John White were interviewed. Mr. White would have difficulty complying with the work hours required due to his job at PACE house. On a motion by Mrs. Seifert and seconded by Mr. Morse, it was voted to hire Mrs. Dimeo effective immediately. The Secretary's report was approved as read as was the treasurers report with an amendment that the CSF window painting fee be thken from the children's account. This was unanimously voted on a motion by Seifert and seconded by Morse. Mrs. Willis reported on a Building committee meeting which she attended. There was a great deal of discussion on retaining the apse in the present building. Connie Johnson, representing the Historical commission wishes to maintain building "as is", while Robert Sacquet of the Building committee takes a more functional outlook. However, Mrs. Bradner is of the opinion that apse retention is functional as opposed to using that space for a lobby which she feels would have little functional use. Mr. Sacquet stated that the building committee would have the final say on the proposed library addition. Sacquet dictated a letter to he sent to Washington, D.C. requesting that the building committee be kept up-to-date on available funds. Mrs. Bradner reported on three meetings held with the architect and department heads. The staff is of the opinion that much work on preliminary plans was done for architectural effect rather than efficient functions; for example, the Jogs along side of building will present a problem with supervision of patrons. Also it Was felt that the alcoves in the back serve no purpose. 'buTgaaw AUP TTe ue Oq TTTM STtt, •buTgaaw auTnbaa Ono se APP, awes aqq uo ' gguow gxau aouTd axeg TTTm uaTgeguasaad uoTq.TPpe AaeagTT uo'xaoM •sOOAOTdwa TTe11 umoq su sq.Tgauoq awes seq 34pgs ano awT4 quasaad qv •aTgTbTTa 6uTaq you saagwaw 33e4S Tletlors slpjoad pup AsosTtiaadns oq anp saegwmu Teiquagod maj oag anew a :4suTpbe squawttbay •paMaTAaa SUM buTgaaw buTzTuoTurt uo gaodas sTT MpTneo uea+.ewaoN *passed uoTgow pue papuooas sTTI?M 'ogoaaep atiq dq paguasaad Se sagup aansoTo AepTToq at{q gdaoou am pG*,ow ApeaE) •a�� •Tpnoaddp Toj aagsnag q--eO oq 11uas pq oq st Adao y •suoTgTppp AapagTT aoq peau Oqq buTzTspgdwa gzodaz(agg 43eap TTTM aaupeag -saw •g491 zagw000a Aq Appaa aq og ST 410d a9r Tenuue a11y 'passed pup asJowt Aq PaPuooas; :spuaTad aqq All wpaboad aqq 3o dTgsaosuods asaoPua saagsnaq a 114 gegq Appal All uoTgow u uT pa4Tnsaa wpaboad djU aqq ;o t;oTssnOSTP � p- 'aq ggbTw SuoTgEpuawwooaa STq 4egM ATgauxa agpOTpuT qau prp all 'AaeagTT egg 30 4tlbTTd aqq oq oTga11gedwAs SUM aabeuew umoy egg aTTgm pup sOsuOaouT 0114.PauTvjdxa::agS '..gabpnq aqq uo aabeupw umoy aqq 44TM buTgaaw aaq uo pagaodaa aatppag saw •sgoaCoad AapagTT TeToads 04 suorgngTaquoo aTa11q aOJ waqq buTxaet{g spuaTad aqq 04 aaggaT e puas og pagoaaTp sem Aae49aoas ally •buTpTTnq aqq 3o OPTS gsea 0114 og uorgoas s,,uaapTTtlo aqq buTAow og aaabp TTp 33pgs ally •pOgoaeasoa aq Knolls uoTgsanb sTgs •appoe; aqq uTpgurew am sp buoT se aTgTbTTO aap am sutequTEw ganboeS 'zy, gbnogqTp 'sPun3 KapwpupT oTaogsTq ao3 aigTb?TauT sn Oxew g116Tw asda a 6LITAOwaa gg gpgq pagsabbns SUM gI saeaA AguaMq UT 000'08 goaCgad pup sxooq 00010E aneg Mou oM •AapagTT p se ATTzewTzd paubTsaAfou .> ' SUM buTpTTnq quasaaa aqq qutlq SOOgsnaq aqq POPuTwaa aaupp.zg -S:[W Z abed 6L6T 'oT aagwaoatj I,S[12I1 r.;i, TRUSTEES MEETING - December 10, 1979 Page 3 The calendar of presentations to various organizations was set up. Mr. Roche will be invited 'to the workshop and preceeding lunch. It was suggested by Chr. Horton that all trustees review building data before the Jan. 5th meeting. Secretary was directed to thank Cal Vose for her gift of local postcards and CETA worker George Briggs for his custodial work at the Mansfield Public library. The feasibility of allocating space for the Drop -in -Center in the new addition was briefly discussed and will, be further investigated at January 5th meeting.' Meeting adjourned at 11:25 AM. Respectfully submitted Cynthia Seifert Secretary