HomeMy WebLinkAboutCapital Improvements 11/28/2017Capital Improvements Committee Minutes
November 28, 2017 RICA � D
Present: Scott Feely, Chair and Michael O'Brien, Finance Committee; Joe '�4 HFFICE
LeBlanc, Planning Board; Frank DelVecchio and Steve Schoonveld, Board o e ectmen; Kiera
O'Neil and Jenn Walsh, School Committee; Evan Epstein, MBC 1011 DEC 13 P 3: 31
John Stanbrook, Interim Town Manager; Shaun P. Burke, Director of Planning and MANSFIELD
Development; Sacha Zlatkova, MIS Director; Teresa Murphy, Superintendent oft�fro%V- HUSETTS
Michael Connolly, Assistant Superintendent of Teaching and Learning; Edward Donoghue,
Assistant Superintendent of Finance and Operations; Matthew Jacques, Director of Facilities;
Debbie Scott, Business Office
Minutes November 14, 2017
Motion: To accept as submitted
(O'Neil-Cerretani) Eight in favor. LeBlanc abstained. PASSES
Ms. Zlatkova explained the town has three servers, which support 32 vital networks, and which
need to be replaced. She said some of the technology may be reusable.
Mr. Cerretani said servers usually have around a five-year life. Mr. Epstein asked what software
would be replaced; Ms. Zlatkova explained it would all have to be replaced.
Mr. LeBlanc asked how the purchase would be funded; the answer was through Raise &
Appropriate.
Mr. Feely asked if repurposing the existing servers would enhance capacity; the answer was yes.
Mr. Schoonveld asked about the department's 2020 request; Ms. Zlatkova explained the town
would need additional storage by then.
Ms. Zlatkova said she could come back when the bids come in for the servers and storage.
Superintendent Murphy exp
capital projects to free cash.
is returning $124,670 left from completed
Mr. Jacques explained the department's priorities ($2,255,000 total):
#1 Replacement of the Jordan/Jackson generator ($100,000); equipment has a 15-17 year life
span;
#2 Parking lot seal coating, MHS, QMS and Roland Green ($80,000);
#3 Replace two existing chair lifts, QMS ($50,000);
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#4 Plow truck ($45,000). The existing plow truck will not pass inspection;
#5 SPED bus ($70,000). The existing bus has 99,000 miles;
#6 District -wide technology updates ($300,000). Chromebooks and carts, Smartboards,
computers. Mr. Epstein asked how many Chromebooks the department hopes to have; the
answer was one Chromebook and a cart per classroom. Mr. Schoonveld suggested a 3-5 year
technology plan, including a plan to replace existing technology;
#7 Jordan -Jackson Parking lot repaving ($300,000);
#8 Robinson School and Jordan -Jackson Boiler Controllers ($50,000);
#9 District -Wide Furniture ($80,000);
#10 Replacement of three unit ventilators ($30,000).
Mr. Epstein took a moment before discussion of the School's pending requests to raise the issue
of the potential failure of the public safety radio system and his high level of discomfort with
same. Discussion followed. At the conclusion of discussion, Mr. Stanbrook was asked to direct
the Police and Fire Chiefs to articulate a solid Plan B in case of a radio failure and present same
to CIP at its December 12 meeting.
Discussion of the School Department's requests resumed.
Pending Requests
QMS — Removal of underground oil tank ($20,000);
Jordan -Jackson — sewer ejector pump ($400,000);
MHS — Track surface replacement ($300,000); some maintenance will be done this year;
MHS & QMS — Bathroom renovations ($200,000).
MHS Auditorium Upgrades (three-year project)
Sound system ($60,000)
HVAC ($100,000)
Painting and Clean -Up ($70,000)
Mr. LeBlanc asked what would happen if things are moved out of the department's operations
budget and into the capital budget. Mr. DelVecchio said it would be good to look at putting
longer-term items into capital and programs in the operating budget.
Mr. Schoonveld asked about grants; Ms. Murphy explained they looked more at returning the
unspent funds to free cash.
The committee discussed MSBA funds.
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