The URL can be used to link to this page

Home My WebLink AboutFinance Comm 06/27/1985FINANCE COMMITTEE June 27, 1985 7:30p.m. Members Present: S. Quinn, R. Dotson, K. Sullivan, J. Pierce, T. Markt Transfers: approved $1980.81 Fire expense -vehicular repairs/maint. $270.00 Health Dept. salaries:part time clerk $804.66 Electrical Inspectors fee $1959.10 Plumbing and Gas Inspectors fee $8023.36 Water expense $2478.46 Town Hall expense $308.31 Patriotic Holidays $2420.57 Town Counsel expense $11,710.92 Fire salaries $1950.00 Call Fireman salaries $67.81 Town Accountant expense $14,123.74 Fire Salaries not approved $500.00 Dog Officer expense This request was returned for a further explanation of the request. A letter was received from Joan Cutillo regarding an application from Sandra Cataloni for entrance to the Henry 0. Peabody School. The request was returned to Joan stating that it did not meet the criteria for a Reserve Fund Transfer. The meeting adjourned at 8:20 p.m. REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) Finance Committee Town of Mansfield Gentlemen: N0. 20 DATE June 12. 1985 Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: $ 1,980 Al 2. To be transferred to: Fire Expense -Vehicular Re airs Maintenance Give name of appropriation 3. Present balance in said appropriation: $ 3.11 4. The amount request will be used for (give specific purpose): To cover the anticipated expenses for the months of May and June, specifically water/heat bills, electricity, radio and maintenance, telephone, gasoline and oil, building maintenance and vehicular maintenance/repairs. 5. This expenditure is extraordinary and/or unforseen for the following r reasons: Due to the unforeseen apparatus repairs the account has been over spent by $6,577.37. Most of the repairs were prior to the purchase of the new fire aeparatus. Therefore this transfer is necessary to cover the up coming expenses for the months of May and June. Q -M Please see the attached breakdown of current bills due. a Officer or Department Head ON OF ADVISORY COMMITTEE Date of Meeting G -/_3-6,5- Number Present and Votin Transfer voted in the sum of $ / 980.8/ Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED mN APPMP AMM CVDVMnTT11DU ru rvrccc nr Chairman A.iv;... - r,...,..,: aa... REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE 6/3/85 Finance Committee Town of Mansfield Gentlemen: Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: $270.00 2. To be transferred to: Health De artment Salarie6:Part-time clerk Give name of appropriation 3. Present balance in said appropriation: $ 88.11 (as of 5/30/85) 4. The amount request will be used for (give specific purpose): Part-time clerk salaries G� 5. This expenditure is extraordinary and/or unforseen for the following reasons: m This expenditure was unforseen due to the inordinate increase in permits and typing created by the developement " boom". Officer or Department Head ACTION OF ADVISORY COMMITTEE Date of Meeting Number Present and Voti Transfer voted in the sum of $_ZZO,0D _ Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED n ll ivicnr, rnmmi taa REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE Finance Committee Town of Mansfield Gentlemen: Number 23 June 4. 1985 Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: $ 804.66 2. To be transferred to: Electrical Inspector's Fee Give name of appropriation 3. Present balance in said appropriation: $ 549.85 4. The amount request will be used for (give specific purpose): The Electrical Inspector's pay for the month of June, 1985. X? /��y 5. This expenditure is extraordinary and/or unforseen for the following reasons: Enough money was never appropriated for this account due to the rapid development in the Town of Mansfield. �y64<� ri Officer or Department Head ACTION OF ADVISORY COMMITTEE Date of Meeting —13-8 S Number Present and Votin Transfer voted in the sum of $ PO�l 6 Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED ` \le BEFORE ANY EXPENDITURE IN EXCESS OF Cuhairman�Advisory Committee APPRn PRTATInN Tc TNrnoorn ✓f REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE Finance Committee Town of Mansfield Gentlemen: Number 24 June 4. 1985 Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: $ 1,959.10 2. To be transferred to: Plumb in and Gas Inspector's Fee Give name of appropriation 3. Present balance in said appropriation: $ - 0 - 4. The amount request will be used for (give specific purpose): The Plumbing and Gas Inspector's pay for the month of June, 1985. !✓ 5. This expenditure is extraordinary and/or unforseen for the following reasons: Enough money was never appropriated for this account due to the rapid development in the Town of Mansfield. Officer or D4art'ment Head ACTION OF ADVISORY COMMITTEE Date of Meeting G13 —f3S Number Present and Votin Transfer voted in the sum of $ Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED BEFORE ANY EXPENDITURE IN EXCESS OF Chairman, Advisory Committee OD0DA0DTATTnK1 Tc TKWIMnrn REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) Finance Committee Town of Mansfield Gentlemen: DATE June 5, 1985 Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: I' r 1 �/�N Amount Requested: 2. To be transferred to: $ 8,023.36 Water Expense Give name of appropriation 3. Present balance in said appropriation $ 65.46 4. The amount request will be used for (give specific purpose): The normal expenses of the Department. This expenditure is extraordinary and/or unforseen for the reasons: rt followings f h f' 1 th b' 11 t �u� At the beg= ng o t eisca year, e i s o repair the electrical damage to wells #8 and #9 (as a result of the fires) were paid out of the water expense appropriation. These bills amounted to $14,455.36. So far, the insurance has paid only $6.432.50 of this amount. To operate for the balance of this year, it is necessary that a transfer be made. ffic r Depart en Head ACTION OF ADVISORY COMMITTEE Date of MeetinNumber Present and Voting q Transfer voted in the sum of $ &f7 Z 3,3 (� Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED BEFORE ANY EXPENDITURE IN EXCESS OF „eL 'bvL !2na-' - Chairman, Advisory Committee REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE Finance Committee Town of Mansfield Gentlemen: lob/4l7Hil i c).-�'b June 11, 1985 Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: I. Amount Requested: $ $2,478.46 2. To be transferred to: Town Hall Expense 1 -1 -65 -2 - Give name of appropriation 3. Present balance in said appropriation: $ 1,647.04 4. The amount request will be used for (give specific purpose): To pay the following bills on hand: Water Dept. (5210) 3/28 thru 5/28 $ 339.87 Bay State Gas 4/8 5/8 373.56 Dunn Copy Products (5276)6) May 12.00 Integrity Credit (5275) May 289.50 AT&T(5341) 5/10 252.73 N.E. EM N.E. Tel. (5341) 5/8 151.85 Set Point Paper (5429) May 262.15 Electric Dept. (5211) April -May 2,443.84 5. This expenditure is extraordinary and/or unforseen fo'rlthe5following reasons: Line Item 5211 (Electricity) is overdrawn by $5,772.96; other line items are still within budgeted limits, although a couple may require minor transfers at the end of the FY cer or Department Head ACTION OF ADVISORY COMMITTEE gate of Meeting /, _73 �g 7 Number Present and Voting Transfer voted in the sum of b Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED liL BEFORE ANY EXPENDITURE IN EXCESS OF Chairman, Advisory ommittee .-APPRQjPRLA.TLQX I.S. I.W-,UB.REO. REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE June 11, 1985 Finance Committee Town of Mansfield Gentlemen: Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: $ 308.31 2. To be transferred to: Patriotic Holidays 1-500-572-2-5580 Give name of appropriation 3. Present balance in said appropriation: $ 274.66 4. The amount request will be used for (give specific purpose): To pay bill submitted by Veterans Council for Memorial Day expenses as follows: Breakfast and lunch $129.92 Soda for young marchers 133.05 Wreaths 320.00 $582.97 Cjik- 41---/ 1'f 5. This expenditure is extraordinary and/or unforseen for the following reasons: Costs are continually rising and account was appropriated at last year's level. I fficer or Department Head ACTION OF ADVISORY COMMITTEE Date of Meeting—/3-F3,ti Number Present and Voting Transfer voted in the sum of $-,,3 pj�,3 / Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED ' C BEFORE ANY EXPENDITURE IN EXCESS OF Chairman, Advisory Committee REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) Finance Committee Town of Mansfield Gentlemen: 1 ouN. Il A)J Com[-r0Nj c DATE June 10. 1985 Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: $ 2,420.57 2. To be transferred to: Town Counsel Exp. 1-1-45-2-5301 Give name of appropriation 3. Present balance in said appropriation: $ 423.18 4. The amount request will be used for (give specific purpose): To pay invoice from Wynn & Wynn, P.C. for services of Charles Mulcahy, former Town Counsel, who was continued as the attorney of record on the case of John Simpson, et al. vs. Town of Mansfield. Case has been settled in favor of the Town, and this should be the last payment to the previous Town Counsel. Invoice amount is $2,843.75. AT-ot- This expenditure is extraordinary and/or unforseen for the following �Jt� reasons: The subject case was originally tried in July 1981 with a judgment favoring N ~/ the Town. It was subsequently appealed in January 1985, with the original decision upheld. Legal costs continued during the ensuing years, and it could not be foreseen what the final costs would be. Currently legal costs are being billed monthly, so we should not be faced with extraordinary bills in the future. Officeror ,Department Head ACTION OF ADVISORY COMMITTEE Date of Meeting / 3 z9 S Number Present and Voting Transfer voted in the sum of Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED BEFORE ANY EXPENDITURE IN EXCESS OF Chairman, Advisory Committee _ APPROPRTATinN IS TNf.IIPPFn REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) 1' ,. Finance Committee Town of Mansfield Gentlemen: Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: 2. To be transferred to: (Give name of appropriation 3. Present balance in said appropriation: $ -0- 4. The amount request will be used for (give specific purpose): Fire Salaries for the week ending June 20th. f, YO 5. This expenditure is extraordinary and/or unforseen for the following reasons: 1. The abnormal amount of fire calls experienced by us and area departments over spent as of June 6, 1985 - $15,432.06. 2. Ovgrtime incurred due to the past apparatus problem and Arson Investigations overspent as of June 6, 1985 - $2,314.93. -3. Sick Leave account is overspent due to injuries, personal days, sick leave and management actions. 222/ Officer or Department Head /\ ACTION OF ADVISORY COMMITTEE / Date of Meeting,), Ar,2-7 Number Present and Voting S Transfer voted in the sum of $ /117/0 ?Z Transf r disapproved REQUEST MUST BE MADE AND TRANSFER VOTED �Iairman, Advisor Committee -- BEFORE ANY EXPENDITURE IN EXCESS OF Y No. 33 REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE June 13, 1985 Finance Committee Town of Mansfield Gentlemen: Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: $ 1,990.00 2. To be transferred to: Ca Give r name b of appropriation 3. Present balance in said appropriation: $_(,5_nn _ 4. The amount request will be used for (give specific purpose): Response to alarms by call firefighters to cover June payroll. Past payrolls were as follows: July $ 970.00 August 675.00 September $1,395.00 October $2,095.00 November $1,930.00 December 935.00 January $1,585.00 February $1,560.00 Narch $2,125.00 April $2,555.00 5. This expenditure is extraordinary and/or unforseen for the following reasons: 1. Due, to unusual dry weather this Spring we have had a high number of major brush fires. 2. As;you know we have been plagued with an unusual amount of other fires. Every effort is being made to reduce the number of calls to which the call firefighters respond to. On brush fires they are only called when heeded. Other calls are being handled by myself and the permanent force. 3. This payroll also includes the call firef 1 ers retainer fee for the preceding three (3) months. Officer or Department He ACTION OF ADVISORY COMMITTEE Date of Meeting Tuv16Z7i_(� � Number -Present and Voting Transfer voted in the sum of $ J��jQ,(xJ Transfer - disapproved REQUEST MUST BE MADE AND TRANSFER VOTED /mavRFFnor 4NV rvorunTnme ru cvrrcc nr Na�lrman_ Adignry rnmm;ttoo vfv� No. 34 REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE _u.p1 4 1985 Finance Committee Town of Mansfield Gentlemen: Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: I. Amount Requested: $ 67 Ri 2. To be transferred to: Tnw�_ _ _ 1 Give name of appropriation _ 3. Present balance in said appropriation: $_ 34.49 4. The amount request will be used for (give specific purpose): Beacon Press — forms 66.00 f, At b T 6.30 New England Telephone�esf) 30.00 $102.30 5. This expenditure is extraordinary and/or unforseen for the following reasons: Telephone expense has consistently run over expectations for the year. We instituted a new filing system (vouchers were filed consecutively by number in the past), which required a large cost for hanging files, frames and folders. Officer or Department Head ACTION OF ADVISORY COMMITTEE Date of Meeting �%u v16 Z 7 L% -T Number Present and Voti Transfer voted in the sum of $ REQUEST MUST BE MADE AND TRANSFER VOTED BEFORE ANY EXPENDITURE IN EXCESS OF Transfer disapproved rman, AaVisory REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE June 21. 1985 Finance Committee Town of Mansfield Gentlemen: No. 35 Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: 1. Amount Requested: $ 14,123.74 2. To be transferred to: Fir laries-Week of June 27th Give me naof appropriation 3. Present balance in said appropriation: $ 42.25 4. The amount request will be used for (give specific purpose): Fire Salaries for the week ending June 27th. 5. This expenditure is extraordinary and/or unforseen for the following reasons: 1. The abnormal amount of fire calls experienced by us and area departments ,f over spent as of June 19, 1985 - $17,516.62 2. Overtime incurred due to the past apparatus problem and Arson Investigations overspent as of June 19, 1985 - $2,510.25. 3. Sick Leave account is overspent due to injuries, personal days, sick leave and management actions. Officer or Department Head ACTION OF ADVISORY COMMITTEE ^I Date of Meetin vI° 9 �I uvt�z7 � (�(�'7-' Number Present and Voting Transfer voted in the sum of $ Transfer disapproved r REQUEST MUST BE MADE AND TRANSFER VOTED��_ orrnnr e.n. ., rvrr... nr ha,rman Arlvicnv.,. REQUEST FOR TRANSFER FROM THE RESERVE FUND (To be submitted in triplicate) DATE Finance Committee Town of Mansfield Gentlemen: Request is hereby made for the following transfer from the Reserve Fund in accordance with Chapter 40, Section 6, of the Massachusetts General Laws: I. Amount Requested: $ X00. eo 2- To be transferred to: DaQ. Off� (Give name of appropriation 3. Present balance in said appropriation: $ a e 4. The amount request will be used for (give specific purpose): C/ cL C14 COS, /NT C(KE-Js r„ — �9-a7C of d0 5. This expenditure is extraordinary and/or unforseen for the following reasons: itt (2ag2 o_I1ou/ck-n C -,p i n crfaae ', n pq Lo WcLV,Cf VtCsCu�2, I v 4-O a0 �.2n VYtI (2 / Officeh or Department Head ACTION OF ADVISORY COMMITTEE Date of Meet;ng Number Present and Voting Transfer voted in the sum of $ Transfer disapproved REQUEST MUST BE MADE AND TRANSFER VOTED BEFORE ANY EXPENDITURE IN EXCESS OF Chairman, Advisory rnmm;rre., APPPOPPTATTnN TC Mritnnrn ro U 9 3 �o