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HomeMy WebLinkAboutSchool Comm 10/24/2017Approved 11/7/17 Mansfield School Committee Meeting Minutes for Tuesday, October 24, 2017 Town Hall, Room 3A&B An Open Meeting of the Mansfield School Committee was held at the Town Hall on Tuesday, October 24, 2017. The open meeting session was opened and called to order by Kiera O'Neil at 7:35 Pm. Members Present: Others Present: Kiera O'Neil Teresa Murphy, Superintendent of Schools Lynn Cavicchi Michael Connolly, Assistant Superintendent(Teaching/Learning) Linda Fernando Edward Donoghue, Assistant Superintendent (Finance/Operations) Tenn Walsh Members Absent: Lauren Scher; J U): M C") rte' Video Recordine: Dana Hourigan 15 Evan's Circle r t-' n COMMUNICATIONS: None J -n rTI ZJ to rn r* r- SUPERINTENDENT'S REPORT: -ic) t Linda Fernando and Teresa Murphy attended a conference today at the Colleg"f the Uy CRSS called "Hate Speech in K - 12 Schools: Prevention and Response." This conference has been scheduled for some time. Teresa found it very powerful and informative; the statistics are overwhelming. Unfortunately, it is an issue that is faced by many districts. She brought back a great deal of information to share with administrators and counselors. TEACHING AND LEARNING REPORT: 1. Early release on 10/25 sampling of professional development to be held: 4L Training for Roland Green, Robinson, J) and QMS; Department meeting time at MHS; CPR training for health and wellness staff; Signs of Suicide training at MHS; specialized training for para- professionals. 2. Vertical teams are starting to meet. Michael Connolly met with the science vertical team on curriculum mapping; Robinson and Roland Green on the creation of weekly science kits; QMS on hands on units and MHS on Dynamic Earth and our 2nd STEM expo. 3. MCAS Shipment arrived late today. We will get it out to schools tomorrow and give them time to sort, fold, attach letters and mail out to parents. Hope to place in mail on Wednesday, Nov 1. 4. On November 7th, Principals will present the MCAS findings to the committee. FINANCE AND OPERATIONS REPORT: Budget process is in full swing. Ed Donoghue met with department heads last week and has many additional meetings scheduled this week. Ed will present initial CIP information at the November 7th school committee meeting. STUDENT ADVISORY COUNCIL: Cyrus Bernstein provided an update of MHS. The students are reviewing Homecoming. The week went well but they would like to make it more relevant and current. Students would like to also review the ability to decorate graduation caps. At MHS, the drama group is presenting "Peter and the Startcatcher", the GameChanger program has started and 8th grade opportunity night is upcoming. Page 1 of 5 Approved 11/7/17 APPROVAL OF MINUTES: Finance Workshop Minutes of 10-17-17 Motion to approve the minutes by Linda Fernando / Jenn Walsh Motion Carries 4-0 OLD BUSINESS: Gifts: None Subcommittees: Audit: Town Audit will be in December CIP: Meet earlier in the evening to begin preparations for November 28th. Budget: Next workshop will be on November 16th. Policy: There are several changes for tonight. NEW BUSINESS: BICO- Vote on Modified Agreement. Teresa provided a quick summary of RICO which stands for Bi -county Collaborative. As a member district, Teresa serves on the board of directors. Ed Donoghue attends financial meetings and Bernadette Conroy attends special education meetings. BICO is a cost effective way of combining schools into one unit. It offers increased opportunities and improves educational outcomes as each district provides varied specialized education. There are 17 districts with 2 new being added this year. BICO also provides professional development opportunities to member districts. Three sections of the agreement have been amended and require approval by each district's school committee. 1. Section 1 Membership: Add Hopedale Public Schools and Uxbridge Public Schools as members. 2. Section VII Finance: Change tuition max value to be 2S% of member districts (up from 20%). 3. Section IX Procedure and Timeline for admitting new member districts: Add new language allowing BICO to add surcharge fees for first 3 years only. 15% year 1, 10% year 2, 5% year 3. Motion to approve the updates to the BICO agreement effective July 1, 2018 by Jenn Walsh /Linda Fernando Motion Carries 4-0 BICO- Information on FY17year end financials: Teresa provided a brief overview and provided a copy of the FY17 Audit review of the BICO financials. No vote required. Page 2 of 5 Mansfield School Committee Meeting Minutes for Tuesday, October 24, 2017 Town Hall, Room 3A&B APPROVAL OF WARRANT: Warrants Warrant #'s Dates Amount Salary &Wages 2018-5 09/08/17 1,518,149.90 Goods & Services 2018-1007 09/12/17 393,565.63 Salary &Wages 2018-6 09/22/17 1,651,089.47 Goods & Services 2018-1009 09/26/17 636,221.17 4,199,026.17 Motion to approve the minutes by Linda Fernando / Jenn Walsh Motion Carries 4-0 APPROVAL OF MINUTES: Finance Workshop Minutes of 10-17-17 Motion to approve the minutes by Linda Fernando / Jenn Walsh Motion Carries 4-0 OLD BUSINESS: Gifts: None Subcommittees: Audit: Town Audit will be in December CIP: Meet earlier in the evening to begin preparations for November 28th. Budget: Next workshop will be on November 16th. Policy: There are several changes for tonight. NEW BUSINESS: BICO- Vote on Modified Agreement. Teresa provided a quick summary of RICO which stands for Bi -county Collaborative. As a member district, Teresa serves on the board of directors. Ed Donoghue attends financial meetings and Bernadette Conroy attends special education meetings. BICO is a cost effective way of combining schools into one unit. It offers increased opportunities and improves educational outcomes as each district provides varied specialized education. There are 17 districts with 2 new being added this year. BICO also provides professional development opportunities to member districts. Three sections of the agreement have been amended and require approval by each district's school committee. 1. Section 1 Membership: Add Hopedale Public Schools and Uxbridge Public Schools as members. 2. Section VII Finance: Change tuition max value to be 2S% of member districts (up from 20%). 3. Section IX Procedure and Timeline for admitting new member districts: Add new language allowing BICO to add surcharge fees for first 3 years only. 15% year 1, 10% year 2, 5% year 3. Motion to approve the updates to the BICO agreement effective July 1, 2018 by Jenn Walsh /Linda Fernando Motion Carries 4-0 BICO- Information on FY17year end financials: Teresa provided a brief overview and provided a copy of the FY17 Audit review of the BICO financials. No vote required. Page 2 of 5 Approved 11/7/17 Mansfield School Committee Meeting Minutes for Tuesday, October 24, 2017 Town Hall, Room 3A&B Sick Bank - Special Education Bus Drivers.- The rivers:The Special Education Bus Drivers contract states that the school committee will designate two people to participate on the sick bank committee. These two people will team with two membership reps to determine when sick bank will be used. Teresa recommended that Jocelyn LeMaire (HR Director) and Edward Donoghue (Director of Finance & Operations) represent the district. Motion to approve the HR Director and Director of Finance & Operations as the two district representatives to the sick bank committee by Linda Fernando /Jenn Walsh Motion Carries 4-0 Creation of Facilities Sub Committee. During the financial workshop, the committee discussed a possible facilities subcommittee. Ed Donoghue's prior district combined a budget subcommittee with a facilities subcommittee in an attempt to share information and facilitate planning for each group. Committee agreed that the creation of this subcommittee was a good idea and proposed a separate subcommittee with the same members as the budget subcommittee. They would have the flexibility of meeting together or separate as needed. Motion to create a new facilities subcommittee with members the same as the budget subcommittee by Linda Fernando /Jenn Walsh Motion Carries 4-0 Poli Approval. Code Title Notes Action Motion Motion Vote 1 2 EBB First Aid Recommendation: Revise to reflect Amend LF JW 4-0 MASC updated language and recommendations from district head nurse ECC Management of Recommendation: Revise to reflect Amend LF JW 4-0 Buildings and MASC updated language and district Grounds organizational structure FFA Memorials (New) Recommendation: Adopt MASC new Adopt LF JW 4-0 policy which reflects best practice. There may be further refinement of this policy as we look at district policy and practice around gifts and donations, which would include memorials. GBA Equal Employment Revise to reflect MASC updated Amend LF JW 4-0 Opportunity language and change in state law Recommendation GBEB Staff Conduct Recommendation: Revise to reflect Amend LF JW 4-0 MASC updated language; reviewed by Director of Human Resources GCBA Professional Staff Recommendation: Revise to reflect Amend LF JW 4-0 Salary Schedules MASC updated language; reviewed by Director of Human Resources Page 3 of 5 Mansfield School Committee Meeting Approved 11/7/17 Minutes for Tuesday, October 24, 2017 Town Hall, Room 3A&B GCBB Employment of Recommendation: Revise to reflect Amend LF 1W 4-0 Principals MASC updated language and change in MGL regarding school improvement plans; reviewed by Director of Human Resources • Update operational calendar to reflect IJOA Field Trips Recommendation: Revise to reflect Amend LF JW 4-0 other district policies regarding transportation in private vehicles and late night/overnight travel. Also revising to allow for QMS students who are part of MHS student activities to travel on overnight field trips. JLC Student Health Recommendation: Revise to reflect Amend LF JW 4-0 Services MASC wording and recommendations from district head nurse. • Remove language from all Mansfield school forms JLCCA AIDS (vote to remove) Remove LF JW 4-0 Recommendation: Vote to remove; outdated. Reviewed by district head nurse. KDB Public's Right to Recommendation: Revise to reflect Amend LF JW 4-0 Know MASC updated language and new public records requirements KDD News Media Recommendation: Revise to reflect Amend LF JW 4-0 Relations/News MASC updated language Release ICE Public Complaints Recommendation: Revise to reflect Amend LF JW 4-0 MASC updated language and to incor orate WEB, WEB -R, KEC KE -E Public Complaints Recommendation: dated language; Remove LF JW 4-0 information can be found on DESE or MA state websites. Discussion: ICE is broad based. Best to follow DESE guidelines KLK Relations with Local Recommendation: Vote to remove; Remove LF JW 4-0 Government wording does not really seem like a Authorities policy, and other districts do not have this one. LA - Educational Recommendation: Reviewed No Chg A ency Relations Page 4 of 5 Upcoming Agenda items: 11/7: quarterly update; initial CIP presentation, MCAS update 11/14: Health benefit update; discuss budget parameters; PAC gift Citizens Comments: None School Committee New Business, None Documents Referenced: BICO audit BICO agreement Motion to adjourn: At 8:23 p.m., Motion to adjourn by Linda Fernando / Jenn Walsh. Motion U.C. 4-0 Respectfully Submitted, Diane Nugent, Secretary to the Superintendent & School Committee Page 5 of 5 Mansfield School Committee Meeting Approved 11/7/17 Minutes for Tuesday, October 24, 2017 Town Hall, Room 3A&B Goal LB Relations with Recommendation: Revise to reflect Amend LF JW 4-0 Other Schools and MASC updated language, which School Districts creates separate policy (LBC) LBC Relations with Recommendation: Adopt MASC Nonpublic Schools recommended wording (new) LDA Student Teaching & Recommendation: Revise to reflect Adopt LF JW 4-0 Internships MASC updated language LDA Student Teaching Recommendation: Vote to remove; Remove R-1 Guidelines these are specific to MHS and not district level, and each school has its individual guidelines. LDA Guidelines for Recommendation: Vote to remove; R-2 Cooperating these are specific to MHS and not Teachers district level, and each school has its individual guidelines. LB, LBC: One vote; LDA. LDA R-1. LDA R-2 nnP ,,, fr Upcoming Agenda items: 11/7: quarterly update; initial CIP presentation, MCAS update 11/14: Health benefit update; discuss budget parameters; PAC gift Citizens Comments: None School Committee New Business, None Documents Referenced: BICO audit BICO agreement Motion to adjourn: At 8:23 p.m., Motion to adjourn by Linda Fernando / Jenn Walsh. Motion U.C. 4-0 Respectfully Submitted, Diane Nugent, Secretary to the Superintendent & School Committee Page 5 of 5