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HomeMy WebLinkAboutRecreation Comm 12/10/1990c o„ TOWN OF MANSFIELD, MASSACHUSETTS ' 8 50 West Street, Maggiejd p2Q48 q'EO ASA °\�,1 t_ J WN I 1 MANSFIELD RECREATION COMMISSION DECEMBER 10,'1990 MINUTES Present: Chairman, :Ron Reeves, Commission Members Richard Nelson, `Joe 'Sarre, Wayne Currie, and Parks & Recreation Director, `Lorilee'Fish Members Absent: Jim Kenney MINUTES Joe accepts minutes as presented. Dick seconds the motion. ALL IN FAVOR. CORRESPONDENCE f Parks_ & Recreation Dep_artMent�1991_/�2 Bud et Narrative:, t Multifaceted programs and services :are offered by the Parks & ' Recreation Department under the guidance of the Recreation and Park Commissions. A wide variety of leisure time opportunities are provided through the recreation side and Town parks, commons, cemeteries, memorials and other public areas are 'maintained though the, park side. The bulk of the cost for recreation programs are contained in a :separate'"revolving fund", although certain administrative and related lrecreation costs are covered within this budget. In "Personal Services" we are reinstituting the position of Program Direction which will be used for the Director of the summer camp program and 'increasing the "seasonal help" :in our constant effort to meet our increasing responsibilities in maintaining the town parks and lands. Capital Outlay funds reflect needed improvements to memorial Park, Town park areas, sport facilities and industrial quality equipment. We continue to use creative revenue sources to supplement facilities upgrades and expansion with specific gift accounts earmarked for projects related to sports areas in Memorial Park. 4 Recreation Commission Meeting December 10,'1990 Page 2 In the "Expense" category, increases are seen in the "Non - Energy", "Cultural and Recreation Support" and "Motor Fuel" line items. The 'increase 'in Cultural and Recreational Support is to supplement the summer camp, program and maintain the popular Performance programs now held throughout the ,year. The performance programs continue to receive donated funds from community organizations and groups which act as a revenue source for the Town. Within the "Expense" group, some costs are re -allocated and new line items added to reflect more accurately their intended use. Memo to Charles Joseph, Finance Committee Chairman From Ron Reeves and Lorilee Fish dated 'November '27 1990 regarding 1991 Summer Camp ---..Budget Line Item: - To inform Fin Com that Parks and Recreation is adding $5,000 to the 1991/92 budget under "Personnel and Other Expenses" to serve as'a contingency means of covering any potential deficit in the 1991 Summer Camp program. Have not received a response to date. Joan Cutillo and Larry Gallagher are revising the budget. Will not see anything until the budget is back from the printers. Memo to Walter Thomas President Mansfield -Norton Midget Foot- ball Association from`Lorilee Fish dated 'November 27 '1990 regarding the Use of memorial Park Electricity Bills: States their balance due for October is $117.75 and is payable within ten days of receipt of the bill. Winter Program Flier: Youth Basketball Registration - Registration Dates and Hours Holiday Tree Lighting Ceremony - Sunday, December 2 at 4:OO p.m. New Kids on the Block - Sunday, December 16. Tickets: $27.00 Per person. 'Registration limited to 50. Bus leaves Town Hall at 5:30 p.m. and returns approximately 11:30 p.m. 4 Recreation Commission Minutes December 10, 1990 Page 3 Town Skating Parties: Fultons Pond - 1 p.m. to 4 p.m. - Sundays, December 30 through February 17. Steve Bishop will be the D.J., refreshments will be sold by the Mansfield Elks Club. Youth Ski Lessons - Grades 4 through 12. Wednesdays, beginning January 2, 1991 at Blue 'Hills in Canton..` Registration limited to 40. Cost for transportation, lessons and equipment 'is`$120.00. Kid's Workshop - Pre -School - Begins the week of January 7,_1991. The cost is $45.00 per child. States time and dates. Classes limited to 10 children per class. Ice Capades - Barbie and the Simpsons - Sunday, January 6, 199:L. Bus leaves Town Hall at 1:00 p.m. for a 2:00 p.m. performance. $12.50 per person. Limited to 50. Sesame Street Live - "Sleeping Birdie" - Sunday, February 3, 1991.- Bus leaves Town Hall at 12:30 p.m. for a 1:30 performance. The Cost is $11:00 per person. Registration limited to 50. Canital Imrrovement Progratn - Submitted December 3, 1990. Memo to Jesse Earls Chief of Policefrom Lorilee Fish.dated December 10 1990 regarding Memorial Park`- This memo states that the Youths are using Memorial Park on Friday and Saturday evenings as a meeting and party place. " They have not been excessively noisy or destructive, however, Park Laborer Dave Pinsonneault has noticed that they are building fires in the trash cans and stores of wood/sticks are being collected for future fires. It would be helpful if the officers would check the park more often in the comingweeks to, ensure the youths are not starting fires or congregating on a regular basis. Recreation Commission Minutes December '10,,1990 Page 4 Discussion: A gentleman was walking in the park and noticed the youths congregating in the park.They were building fires in the trash cans, and storing twigs and branches for their next fire. George Figuredo and Lorilee talked about this situation. The police will be down the park Friday and Saturday nights.' They did break up a fight today, The police are alerted to the problem. Parks & Recreation Proposed Budget - 1991-1992 The major changes in the budget was an increase of $20,000. Last - year it was '$140,000' and increased this year to $160,000. Capital Improvement Requests: Rails to Trails, improvements at Memorial Park which includes a well that will pay for itself in four years. Ten Thousand Dol- lars was put in for this category. ';($5,000 for the digging and $5,000 for equipment).' Bids went out for the Tennis Courts and also for bus transportation. . OLD 'BUSINESS Ice Skating - The Elks Club will do the refreshments for the -skating parties at Fulton's Pond. Roller Skating Would like to hold this on school vacation weeks. Highland Heights - 50 people minimum, $:3.00 charge which includes skates. There is a snack bar, pizza, hot dogs, 'etc. The contact person is 'Mrs. Rose. Available on 'Monday and Wednes- day nights, It would be more feasible to tie into open skating periods. ``Diane will check to see if they are open during the day on February vacation.` Five chaperons needed. Ages ten and under must be accompanied by an adult. Ballroom Dancing — Miss Cindy is unable to teach the program. Mrs. Sweeney from Mansfield Academy of Dance will call Diane back to let her know if :someone is willing to teach ballroom dancing. Diane will call Ron as soon as Mrs. Sweeney calls her back. Recreation Commission Meeting December 10, 1990 Page 5 Youth's of Mansfield - They would like a place to keep warm in the winter. Lorilee talked to Reverend Moore. Their 'Board is meeting tonight.- 'Would like someone from Recreation to 'speak to their Board regarding the 'youths. It is extremely important that we do have someone there to supervise these youths. -Checked into the old COA building. The cost is $240.00 per month. The youth's have $350.00 in their fund.Youth's do have a feeling of accomplishment from the Battle of the Bands. Ron feels they creed a ray of hope. Maybe when we get the old library back, we can make the second floor a recreation center!. Would like to get Paul Copparini at our next meeting to enlighten us on what has happened to his cousin's Recreation Center in Raynham. 'Would 'like to ask him about the ,problems he had, how he went about starting up the Recreation Center etc. Would also like to invite Reverend Moore here for our meeting or have our Commission meet with their Board. No date was set for this meeting. Went over what the youths in the other towns did for recreation. We offer the youths the same things. Our youths do not have the same interest as the other 'towns. A suggestion was to have open gym on Tuesday 'nights for them. Follow up letter to Walter and Midget Football - has not been sent as of this date. Basketball Registration - Over 200 children. Lorilee bought two ball bags and donated them to the Qualters Middle School. -Grade No. of Registration 1 & 2 58 3 & 4 35 5&6 77 7 & 8 55 We have two coaches per team. Very successful. Recreation Commission Meeting December 10, 1990 Page 6 Bonfire - a huge success — There were approximately 500 to 600 people attending. Lorilee thanked Jerry St. Hilaire for staying until midnight, Steve Jackson for ;staying through to the game at 10:00, and Wayne Currie for staying from 'midnight until 2:30 a.m. - (Lorilee was also there until midnight).' Tree Lighting Ceremony - Went very well, with the exception of a problem or two because of the toys that Santa and Frosty and the Elves `were `giving away. Parents wanted specific, toys, there was a lot of pushing and shouting. A few suggestions from the Com- mission was to rope off a section and have the children singly walk up to Santa. We need to keep it orderly. There was a definite problem with the flow. There were approximately 50 toys - left over. Lorilee will give to the police for their Christmas Party. Another problem was that you could not hear the choir. Need more microphones.A special 9thanks 'to Dick and the elves and Joe.; For the next meeting the Commission will have some idea modifications on the Tree Lighting Ceremony. Iron out their thoughts on what can be done differently. Ran out of 20 gallons of hot chocolate and coffee:' The Miser's Holiday - EXCELLENT. Four performers, minimum ;props. Theme was very good. We could probably fit approximately 50 more people in the library meeting room. This show was approximately 40 minutes long, 208 attended, 328 tickets were sent out, and 20 canceled by phone -'.33% no shows. Pinocchio will be performed in March or April. Will give out 10% more tickets than last performance because of ;people not showing up and the room size. Joe will check with the building inspector to see bow many the library can hold. Budget - Summer Camp The Projected revenue for Recreation was due Monday, November 26. This was passed in to the Manager's Office. Capital Improvements Project was submitted December 3, 1990. We put in $3,500 for Program Director and put in $1,500 for, for Recreation/Cultural Support. This was not well received by the Town Accountant, Gallagher and Acting Town Manager-Cutillo, Recreation Programs { should support themselves. Fin Com is cutting the budgets. Recreation Commission `Minutes - December 10, 1990 Page 7 Summer Camu Subcommittee met December B, 1990 and discussed the following: (Wayne Currie Presented) Would like to have four full day trips - four half day trips. Swimming ;to Wrentham or Norton depending `on.'price and lesson program, 'Rocky Point, Children's Museum and Computer Museums (1 trip), Aquarium, Water Slide, Natural Seashore, 'Mini -Golf, Hanscom Air Force Base, Bowling, roller skating, movies. In Town Trips --fishing, Arts in the Park, ice Cream, .Feeding the ducks, 'School playgrounds, library (5 - 7'years) In: Camp - Possibly an overnight at the :school - Camping experience - sports, arts and crafts, olympics. Weekly themes - Native, American Week (set up tee -pees), Safety Week, Olympic Week, ;Family Week, Performing Arts Week.Have a theme a week, i.e., public safety week, health week, sports week, etc., etc. - Family Fun Day - Sunday, May 19, rain date June 2 -`invite the town registration ends June 7 i.e., late fee .takes effect - -Pre-registration for number attending. Possibly purchase a bus in combination with the schools - we use for summer and weekend trips, they, use the bus for sports throughout the school year. There will have to be a thorough analysis before we purchase a bus.' We will need a Class I Driver. We have to think about the initial outlay, maintenance of the bus, where to store the bus. Lorilee will talk to the athletic director and figure out the usage and cost. Will need to get all the information together before presenting this proposal to the Selectmen. Recreation Commission Minutes December 10, .1990 Page 8 These programs have to be self-sufficient. Would like to have four big 'trips for the entire season. We have to 'think about if this programisfinancially sound. Will take enrollment and price it out. With the proposed fee structure and enrollment last year, will we break even with the fee structure this year? Are vie going to increase the ,salaries of the counselors this year? This is the do or die year. Will this program cover costs? We have to think about scholarship people this year and how to spread them out between the weeks. The current system will not .support itself-, We -do have enough 'money in revolving account. We will have to advertiseheavily. Highlight the things that'will be going on this summer.' Promote it dif- ferently,.' New Business New Kids on the Block: Going very slow. Thirty tickets sold. Twenty-two tickets are paid for. Sesame Street - Going Well. Ski Lessons - Slow. Winter 'kids Workshop - Going well. Park use evaluation distributed to commissioners. .Asked to review for January meeting. Res pctfully Submitted By: Diane Troy Commission Secretary 7 ---- .L4t �� L------------- Comu S5 n Clerk Da k TOWNy; MASSACHUSETTS UUUMN West Street, Mansfield, MA 02048 t t50 9® NOV �8 AilI 10: 010 MASS ACM;'US TTS MANSFIELD RECREATION COMMISSION MINUTES September 24, 1990 MEMBERS PRESENT: Chairman, Ron Reeves; Commissioners, Wayne Currie and Lorilee Fish, Parks and Recreation Director MEMBERS EXCUSED: Dick Nelson, Jim Kenney MEMBERS ABSENT: Joe Sarro AGENDA: A quorum was not obtained. NEXT MEETING: October 15, 1990 -.7:00 p.m. —Town Hall Respectfully Submitted By: E Diane E. 'Troy E Commission Secretary Richard NelsorC, Commission Clerk Date