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HomeMy WebLinkAboutRecreation Comm 04/08/1991RECREATION COMMISSION MINUTES APRIL 8. 1991 n� „v J f Members Present: Ron Reeves, Chairman, Co7tmi.`;sione r':8, - �{�1 Sarro, Wayne Currie, Bill Ciavarra and Parks and Recreation Director, Lorilee Fish Agenda: Ron would like to put the pending items at the end of the minutes for easy reference. Minutes of March 25, 1991 Joe: Motion to accept the 'minutes with modifications. Wayne seconds the -motion. ALL IN FAVOR. Next Meeting April 22,;1991 at 7:00 in Room 1 at the Town Hall. Correspondence Memo to All Departments, Boards and Committees from William F. Williams, Town ,Manager dated April 2, 1991 regarding Local Aid Cuts. He 'would like us to write to the Governor and ask him to restore our Local Aid. Comments: Wayne went to a seminar on the 'State budget. He said that statewide, things do not look good financially. Memo to All Departments, Boards and Committees from William F. Williams, Town Manager dated April 2, 1991 regarding Closing of Special Town Meeting stating that the Board of Selectmen have, decided to hold the Special Town Meeting on Monday, May ;l9th.and, therefore,', the, warrant for the Special Town Meeting will close as of 5:00 p.m. on April 10th. Memo to Lorilee Fish, Parks and Recreation Director from William F. 'Williams, Town Manager dated April 2, 1991 regarding Letter of Commendation stating he appreciatedreceiving the letter of com- mendation from Pat Burns and `states 'that 'Lorilee's efforts are appreciated and a copy of this letter will be placed in her file. Recreation Commission Minutes April 8, 1991 Page 2 Circus - May 4, 1991, $12.50 per ticket. Forty-nine tickets being sold and 18 tickets have been 'reserved. Diane Troy is trip leader. March Revolving Print -Out: $ 17,756.50. The revolving account is getting stronger. Four familes have not paid for 1990 summer camp, but we are collecting a lot of back owed monies. Memo to Carl Lundell, Senior League Manager from Lorilee dated March 28,`1991 regarding Memorial Park Baseball Field - Senior League stating that the request to use the MemorialParkbaseball field for the Mansfield Little League, Senior League, has been approved with the following stipulations:; Between 5/20/91 and 6/28/91, the game schedule will be modified. Games should not be scheduled for Tuesdays and Thursdays due to the Women's Softball League. schedule.` Thank you Setter to the coaches on the Youth Basketball League from Pat Burns and Mile Mulcahy dated April 3, 1991. Thank you memo to coaches and youth volunteers from Lorilee dated April 3, 1991 and included information for the youth "3 on 3 Summer league. Douglas Danna - applied for the Recreation Commission opening. Also put his name in for the Animal Welfare Committee. He may be interviewed in two weeks. BUSINESS Summer Movies - A request was made to Mansfield High School to use their 16mm projector, but to date, Lorilee has not heard from Ed Rosa. Annual Qualters Middle School Dance - This ,dance will be held on Friday, April 12 for grades 6 - 8. Thirteen people have volun- teered to chaperone. The 'posters were sent to the school. Eighteen cases of soda and 18 boxes of candy were purchased. Report time for volunteers: =6:45 p.m. We will put the teachers at the door., Lorilee will have name tags available for the volunteers. Two people will be put at the refreshment stand, two people at the bathrooms and exit doors. Cost: $3.00 per child. Recreation Commissio Meeting e' April 8, 1991 Page 3 Summer Camp: Campers: Scholarships: 20 8 Weeks - -20 6 Weeks - r6 4 Weeks - '1 3 Weeks 3 2 Weeks - -'3 1 Week - 2 TOTAL 35 Bill Fasulo; the Camp Director, has some very good, sound ideas. Lorilee would like to interview the counselors in May. Commission would like to look at a number of ways to cut costs. They would also like to conduct a formal evaluation of ;Bill's efforts at the end of this year. Would like to look closely at what can be improved. :There are approximately 13 counselor p applications. Lorilee interviews each counselor and each CIT. F She also conducts a,1/2 day workshop for the counselors. Ron 'would ;like to send one more camp promotion ,to the schools at the beginning of :May. Scholarship Campers: Commission needs to know how many families are requesting scholarships, the number of children in the family, the age of the camper, the total 'income of the families, and how many children in that family are requesting to attend camp. - Lorilee has signed up for Plant Systematics at the Arnold Arboretum.Classes will be held on 'Monday beginning June 17 and going until August 5. She would like to know if she could change our Monday meetings to Tuesdays during the months of June and July. Commission would like to change the schedule from Mondays to Wednesdays, June 12 and 26, 1991, and July 24. Lorilee mentioned that the Cable Access was brought up ;at the department head meeting today. Everyone agreed that the information is often outdated, but it is still useful for exposure to the various departments. Cable presently has $98,000 to put back into the community. A letter explaining our needs and how they could assist the department should be written. After a discussion with the Commission, the 'Commission 'decided Lorilee could write a letter to cable access from her and not from the Commission. Recreation Commission Meeting April 8, 1991 Page 4 Vacation - Lorilee will be out of town at ;a bicycle weekend from Wednesday, June ;5, through Wednesday, June 12. Program Fees - Tabled until next meeting_ Commission would like to go over the goals and objectives at the April 28th meeting also, Pending Items 1. Send another camp promotion to the schools at the beginning of May. 2. Diane to input scholarships into ,computer ;and report how [ many 'families are ,going to camp, the age of .the camper, the total income of the families, the number of people in the household, and how many children in that family are going to attend camp. 3. _'Lorilee to write Setter to Cable Access. 4. Discuss goals and objectives. 5. Discuss list of programsand evaluations from last years programs. i Adjournment Joe: 9:00 P.M. Motions to adjourn. Bill seconds the 'motion. ALL IN FAVOR. Respectfully Submitted by: Diane Troy Date " ne Cu ri ,Commission Clerk Date