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HomeMy WebLinkAboutRecreation Comm 11/18/1991iA RECREATION COMMISSION MINUTES NOVEMBER 18, 1991 b =j MEMBERS PRESENT: Chairman Ron Reeves, Commissioners Bill Ciavarra, Betty O'Connor MEMBERS EXCUSED: Commissioner Wayne Currie MINUTES Bill motions to accept the November 4, 1991 minutes with the _ changes mentioned. Betty 'Seconds the motion. ALL IN FAVOR. DOG OBEDIENCE Lorilee_to transfer ,$180.00_from the Revolving Account to the Mansfield Animal Shelter to be donated for the animals. This money will go towards health testing and 'medical care, shots, and worming pills. No letter has been written to date. Jeff Collins (Animal Officer) said it would be to the 'best advantage of the animals if the ,money 'were to go to the ;above cause. Jeff and '. Terri 'Geoffrey will work together and put together a'list of the; animals at the shelter. Maybe Terri can find homes for these animals at the "Perfect Puppy" talk. CORRESPONDENCE Letter from PAT BURNS regarding his new position at UMASS and our youth basketball program. He will not be able to continue with the youth basketball program because of his promotion to Assis- tant Director of Athletics.' PROJECTED 1992/93 REVENUE-:Lorilee states revenue is going down. The Arts Lottery will not be donating any money to our programs' this year. BUDGET INCREASES Personnel will go up. Douglas Sears' pay scale will be going up because of the Union. We also will be 'increasing his hours from 40 weeks to 52 weeks per year under the Parks Department budget. Recreation Commission Minutes November 18, 1991 Page 2 CAPITAL IMPROVEMENTS - Lorilee is putting in for $100,00 for Plymouth Street. Plymouth Street will be going on the Warrant Article, Truck 60 will be taken off the road. The bathrooms at Memorial Park are functional. Program fees are no ,expense to the Town. RAILS TO TRAILS —This program will be 10 to 15 years down the road. There is no government money. Some people in Town are in- terested in helping, but nothing has come about. Rails To Trails will be for people who enjoy hiking, horseback riding, walking, and jogging. This would be a great trail. The trail begins at East Street through to the Wastewater Treatment Plant in Norton, FITNESS TRAIL - Jaycees are in charge of this project. They would like the Boy Scouts to become involved in clearing the land. The projected start date is the Spring of 1992, BUSINESS Spring & Summer Calendar— Codex would like to have a health Fair on May 15 at Memorial Park. Lorilee stated that she, needed to put something in writing so she could bring it 'up before the Recreation Commission "'Commission asked Lorilee what would be involved in a health fair. `Lorilee does not have the particulars yet, but she thinks it would pamphlets on fitness clubs, contacts for nutritionists, health and foods. It would be one day. GARAGE SALE -.,This event was held in June last year. We had a better response when we held it in May. Recreation charges $10.00 and it is a fun day. This year it is scheduled for May 15, 1992. Recreation Commission Minutes November 18, 1991 Page 3 NATIONAL FISHING WEEK - June 1st = 7th. Nancy Antonucci would like to direct a fishing derby. This derby would be :held at Fulton's Pond. Westboro Fish and Game might be able to stock Fulton's Pond. We would need to find out at what age you would need a license to fish. For '$45.00 you would get all the materials needed. This _would include the :shipping and handling charges. This kit would include enough materials for 200 - 300 children. Bill motions to purchase .the package for 400 children ($50.00), review the package and table this discussion until the ,package comes in. Ron Seconds the motion. ALL IN FAVOR. We may'want to charge $1.00 per person, just to keep track of how many children will be participating. DUCK RACE Background - you would number each duck. Sell them for $1.00. Two people would be placed at Fulton's Pond with a banner.' The ducks would float down the pond. First 50 ducks to cross the finish line would win prizes or trophies or ribbons. The ribbons would be the most inexpensive way out. We need permission from Conservation to see if we could have the 'boats in the pond. It would be nice way to kick off the movie series. We would need a police 'detail to cross the people from Fulton's Pond.Ron would like this to be more of a promotional event rather than a,money making event. Maybe this event would sponsor a summer camp scholarship child, the movie series, etc. We will also have to make sure that the water level is right to send the ducks downstream. Bill motions to have Lorilee plan for the duck race. Betty seconds the motion. ALL IN FAVOR. CONCERTS ON THE COMMON July 4th is usually the kick off concert day. Do we want to have it Saturday July 4th or Wednesday, July 1st? Bill motions to accept the Spring and Summer calendar as it stands, going with Wednesday, July 1st as the kick off for the Concerts on the Common. Recreation Commission Minutes November 18, 1991 Page 4 SUMMER SCAVENGER HUNT Commission would like to bring families out for the summer enter- tainment series. Would like to have some type of theme to tie into the summer activities (Arts in the `Park, 'Movies, and Con- certs on the Common). Maybe a game that you would, pick up a puzzle piece and come with the solution. Maybe the bands for the Concerts could play one song with a clue in the song? Lorilee starts lining these people up in February. We need to start collecting the information on the movies now and start looking at the bands for the Concerts on the Common. We need to draw the families into these activities. METRO WEST We have had one scholarship request for the Metro West Team. We do not have any problems finding coaches. There are plenty for grades '5 - 8. We have taken out the MIIA insurance at a cost of $250.00. RECREATIONAL YOUTH BASKETBALL ' George Costa has been hired as the basketball coach for grades 1 through 4. He has coached all age groups and is a math teacher at'Qualters Middle School. He comes highly recommended by Wayne Currie and Mike Mulcahy. SCHOLARSHIPS Scholarships will have ,to be filled out for every program, every year, even if the same person requests the scholarships. We can earmark certain fees for fund raising programs for scholarship monies if the Commission wishes. We would then have to keep track of the scholarships given for each program, pos- sibly to a budget and, therefore, possibly limit scholarship monies. Recreation Commission Minutes November 18, 1991 Page 5 CRAFT FAIR The craft fair did very well. We raised approximately $4,005.52 before expenses. TREE LIGHTING CEREMONY The tree lighting ceremony will be held Sunday, December 1 at 4:00 p.m. We 'still need an elf. Lorilee has not spoken with the -Elks Club, but will call to see if they will sell coffee and hot chocolate. This will be on Thanksgiving weekend. Gill Taylor, Building 'Department, 'will take a look at the gazebo to see what can be done to alleviate the congestion when the children see Santa. Schedule: Band - 4:00 - '4:15 p.m.; Chorus - 4:15 - 4:30 p.m.; Fire Chief radios to fire station - 4:25 p.m.; Santa ar- rives -at the South Common - 4:30 p.m. Santa makes his way to the ` gazebo and starts the count down for the tree lighting ceremony. Give out candy canes. Hot chocolate will be given away ,from 3:30 p.m. on. Ron Reeves was asked by Lorilee to M -C, this program. Lorilee to purchase more P.A. Systems so the Chorus can be heard. ADVERTISING We could take out advertising costs, for programs such as the Craft Fair and Garage Sale, out of the revolving account. We spend approximately $2,500 in advertising per year; $1,500 in printing per year. All programs will have to, cover advertising expenses. We�need to advertise for our programs. Very important. Recreation Commission Minutes November 18, 1991 Page 6 SHOPPING TRIP TO FREEPORT ME This trip is scheduled for Friday, November 29th. Registrations are coming in very slowly. Twelve people have registered to date. This trip will be canceled Friday, November 22. BERNINI'S MAGICAL MASTERPIECE This play is put on by the Perishable Theatre Company. The Recreation Department has 400 tickets to be given away to the public. To date, there are approximately 35 tickets left. ICE CAPADES We will purchase 50 tickets at $12.50 .per person. This will be held on Sunday, January 5, 1992 at the Providence Civic Center at 2:00 p.m. POSITIONING WORKSHEET Tabled until next meeting. SKATING PARTIES Will be held at Fulton's Pond every Sunday, weather permitting, starting December 29, 1991 and ending February 23, 1992.. Cost will be $900.00 if all dates are held. VOLUNTEER PLAO.UES Lorilee looki,g into the plaque for Steve Jackson. SKI PROGRAM Commission suggested we, somehow, tie into Norton's ski program because of the low registration for our ski program. Recreation Commission Minutes November 18, 1991 Page 7 NEXT MEETING December 9, 1991 at 7:00 p.m. at the Town Hall ADJOURNMENT Bill Motions to adjourn at 10:00 p.m. Betty seconds the motion. ALL IN FAVOR. Respectfully Submitted by: Iz-21-9 Diane,Troy, Commilssion Secretary Date ,-Vayne u ie, Commission Clerk Date/ ^I