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HomeMy WebLinkAboutRecreation Comm 01/27/1992x 9 L'C 2!s J RECREATION COMMISSION MINUTES j ;7u) JANUARY 27, 1992 „_1 TT5 PRESENT: Commission Chairman, Ron Reeves, Commission Members Wayne Currie, Betty O'Conner,Maryanne Panero Grady EXCUSED: Commission Member Bill'Ciavarra AGENDA MINUTES Ron motions to accept the January 13th minutes. Betty seconds the motion. ALL IN 'FAVOR. SWIMMING Ken Wood, Recreation Director for the Town of Easton, called Lorilee and left a message on her machine that he would call again. Lorilee told the Commission that, hopefully, he was calling about family rates for swimmers from Mansfield and having the Summer Camp campers swim there once a week instead of swimming in Wrentham. CORRESPONDENCE One child has not paid for the Metro League. Youth Basketball Financial Report: Darrell has been working 10 1/2 hours per week. There are 340 children enrolled ;in this program and $75.00 is outstanding. There is not enough room for the first and second grades. We have four adjustable hoops. The cost, ;per hoop, is approximately $1,000. Two of three 'Metro scholarships are from one family. Youth Basketball Late Fees Old Motions: On January 14, 1991 Bill motioned to institute a late fee on all programs of $10.00 unless otherwise ,stated 'in brochures. Wayne seconded that motion.' All were in favor. This motion was a' direct result from the Basketball program. There has been no 'late fees charged this year. Ron would like to implement this policy as soon as ',possible. The Chairman would like to try a filing system to remember the old motions that were passed. 'If Lorilee could get them on the Memory Writer it would help, but he would like to go with the file system first to see how that would work. Recreation Commission Minutes January 27,'1992 Page ,2 Late Fees Programs that will be charged a late fee on youth sports are as follows: Tennis, Summer Camp, Weightlifting, and Basketball. TABLED Positioning Worksheet. Chairman would like to take a look at one area each meeting. Last meeting we noted Images. This meeting Commission would like to note "What are our Strengths"? "How can we set ourselves apart from our competitors?" Commissions, input is as follows: A lot of children played the Metro League that played Foxboro last year. 'Mansfield builds skills and Foxboro is competitive. 'Commission defined "COMPETITOR": as "any other group who takes away our resources or activities who we can sponsor". Mansfield can provide activities that Norton does not have. Mansfield's prices are very inexpensive; What the Commission feels is unique about our programs are the good coaching skills, the proximity, the price, the attention the children are getting' (which is a feeling of security for the; parents of the Summer Camp children,). We are having trouble competing with the ski program. BUSINESS Part Time Secretary/Program Coordinator: Lorilee is requesting assistance in ;the office, WHEN NEEDED, for a maximum of 15 hours a week,, from 9:00 a.m. to 12:00 p.m. at'$6.50'per hour. This person will help with registrations such as youth basketball and summer camp. The role of the Commission is to lay a course for the Director to follow.; The department structure, the Commission feels, is not in their jurisdiction. The Commission feels this new position should be under the discretion of the Town Manager. Lorilee stated that the salary for this position would come out of the Revolving Account. There is no money in the Town's budget right now. The Revolving Account allows us to pay bills when they come in. The State allows us to pay salaries, for part time help, out of the Revolving Account up to a certain amount of hours. Recreation Commission Minutes January 27, 1992 Page ' 3 Registration periods go on for months. I We need someone in the office before May. Wendy`Buja starts working for Lorilee,' again, in May. Lorilee stresses the urgency to hire someone as soon as possible. Ron suggests we talk to the Town Manager to see what is happening with Diane Troy's hours, They are to be cut back in July. Right now she is under the Town Manager's budget as "Pool Secretary". She has moved from the Engineering Department to the Town Clerk's Office.We need to find out from the Town Manager if Diane will still be helping Lorilee while ;she is at the Town Clerk's office. Lorilee will set up ;a meeting with the Town Manager, Ron Reeves, and herself to see what is goingto happen. This discussion will be tabled until the next meeting on February z10, 1992. Skating Parties: These parties have been held at Fulton's Pond on December 29, 1991, January 12 19, and 26,'1992.' All the ti parties have been very well attended. Steve Bishop, the D.J., has "toned down" the music for the families attending the skating party. The days have been great for skating.' The 'Elks Club is doing very well selling hot chocolate, etc. Sesame Street Live: Fifty tickets have been ordered for Sunday, February 23 for a 1:00 p.m. performance. The :cost of the bus has gone from $95.00 to $125.00. The cost per ticket, including the bus, will be $11.00. Sixteen people, as of this date, have reserved tickets. Wayne has volunteered to chaperone. Taunton Rink Skating Party: This party, will be held at the Taun- ton Skating 'Rink on Wednesday, February 19, from 5:00 p.m. to 7:00 p.m. The cost of the rink will be $110 per hour. Skate -rentals are ;$2.50 ;per person. The bus will be $2.00 per person. Betty, Maryanne and Bill have volunteered to chaperone. In order to take the bus you will have to register through the Recreation' . De artmente Department. Th .skating rink will hold ,1,900,people. The rink will be open to all Mansfield Residents and their guests free of charge and '10 years old and under must be accompanied by an adult. The bus will run whether we fill the bus, or not. The Commission will carry the cost of the bus. Lorilee will print 'up tickets. Residents will be able to call the office and :we will mail the tickets to them, or they may pick them up at the office, F �t I I I i Recreation Commission Minutes January 27, 1992 Page 4 Ice Technology: The Commission saw a video tape presentation of this product. This company is ;from Illinois. We will have to purchase "Slush Ice" and "Base 'Ice". The cost of the nozzle will be $50.00 and we need a 111 hose. We will purchase five 55 gallon drums to mix the "Base Ice". The ground will have to be frozen 2" to 3" in thickness. The total cost for each court will be $600.00 per year plus the water. We do not need to purchase the ice additives. " Recreation would like two different areas for hockey ;and recreational skating.These areas would be lit during evening hours. Also, these areas will be fenced inland locked at certain times. We will wait until next year to do this, and in the next couple of months ;Ron would like Lorilee to go out and see it. Lorilee stated that we can do /2" per day for 3 days, 3 hours per day. Ron would like Lorilee to get additional -informa- tion for the next meeting. Summer ,Camp Sub -Committee Meeting: This Sub -Committee met on Tuesday, January 21 at 6:00 p.m. in the Recreation Office.' This was a very good meeting. The next meeting is scheduled for January 30 at 6:00 p.m. Wayne explains to the Commission that there were 150 children daily at camp last year. We are expect- ing 200 per day this year because of the popularity of the program. The Counselor/Camper ratios are as 'follows: Ages 4 - '6 will have a 7:1 ratio. Ages 8 - 12 will have a 10:1 ratio. The 4, 5, and 6 year olds will be able to register for one week with an option to add weeks if they like. Scholarship children will go one week free. Last year if you had three; campers or more in one family, the third, forth, etc. child(ren),would ';go to camp free of charge. This year, we will be doing away with that policy. Counselors and CIT's: Jobs will be posted at the same time. All applicants will be interviewed by Lorilee and Bill Fasulo. They are then weeded out. <A job description goes out, along with their application. Applicants also fill out an "Activities In- terest 'Sheet". We will then try to place them in the activities that they have knowledge so the children can learn from them. Counselors will be evaluated on a biweekly basis. Exit inter- views are in place.` Bill Fasulo will rate the counselors. We would like Bill to focus on building his directing skills. We will have two head counselors. They will put in an extra five hours per week. One will be in charge of ages four through seven.' The other will be in charge of ages eight 'through twelve. Salary for the Camp Director, for 10 weeks at 40 hours, will be $8.00 per hours. Salary for the two head counselors, for nine weeks at 40 hours, will be $7.00 per hour. Recreation Commission Minutes January 27, 1992 Page ;5 Camp Information Day: Lorilee schedules a day, each year, which she invites all the campers and their parents. It is usually held in the High School cafeteria. She passes out literature, explains about the camp activities and schedule, introduces the counselors and CITs, , and answers any ;questions that parents may have. When this meeting concludes, the campers and parents have a chance to talk to all the counselors and CITs. Camp Survey: Next year we would like to add .the following ques- tion to the survey:, "Is there a working mother in this family?" We learned a lot from last years survey. Fishing Derby: Betty has volunteered to register applicants. Ron will be stationed out on the boat. Maryanne will take care` of the publicity. This Fishing Derby will be called "Hooked on Fishing INTERNATIONAL" and will be held on Saturday, April ll, 1992, rain or shine. The Knights of Columbus would also like to: hold a'fishing derby. We will hold off on any plans until the conservation Commission approves of their date. They would like to hold their fishing derby on May 23. Commission would like Lorilee to call them and ask if they would like to hold a jointly sponsored fishing derby. We will need to hire a police detail and rent, or borrow, a scale to weigh the fish. Dog Obedience Classes: Eighteen are registered for this class. Terri's husband is assisting with the classes. We have awaiting list for this session. Classes are held at the Qualters Middle School. The 'dog shelter received $180.00 from the Fall session.' Lorilee received very nice comments from the shelter. Terri Geoffrey is also training the dogs at the shelter on how to respond to prospective adoptive families. Lorilee would Tike to raise Terri's salary from '$25.00 per night to $50.00 per night. Betty motions to raise Terri Geoffrey's salary from $25.00 per night to $50.00 per night starting January 28 1992.' Wayne Seconds the motion. 2 in Favor, 1 Against, 1 abstains. ADJOURNMENT Wayne motions to adjourn.- Betty 'Seconds the ,motion. ALL .IN FAVOR. 10:45 p.m. Respe ,tfully Submitted By: Diane Troy,:Commissi n Setary Date z2 � Wayne Cur e, Commission 'Clerk Da e