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HomeMy WebLinkAboutRecreation Comm 03/02/1992P" iitJU L`' hU' 2.1 RECREATION COMMISSION MINUTES ­­ f, MARCH 2, 1992 -rrc I i.,.)t,,,.. t ;L( 1 Members Present: Commission Chairman Ron Reeves, Commissioners Wayne Currie, Bill'-Ciavarra, Betty O'Connor and Maryann !PaneroiGrady, ";Parks & Recreation' Director, Lorilee Fish MINUTES Lorilee presented the telephone log to ,the Commission for ;their review. Discussion: Commissionwants to know what type of as- sistance we can give Lorilee. They also want to hear what Town Manager, William Williams has to say. Bill: MOTIONS to accept the February 24, 1992, with the changes made on page 2. Wayne seconds the motion. ALL IN FAVOR. BILL WILLIAMS Commission Discussion: - Lorilee would like more part time assistance.' Commission wants to look into what Diane Troy's new position is going to entail. Time was allocated to assist the Recreation Department starting in July. As of this date, the specific hours for Diane working for Recreation is not working out because she is too far from the Recreation Office. There has been a lot of phone calls coming in. These calls are taking a lot of managerial time away from Lorilee. John Tedaro is working 9:00 a.m. to 12:00 p.m'. Saturday, March 7 for Summer Camp Registration. There have been a lot of phone calls regarding scholarships already. Recreation is important to this Town. The problem is Mansfield is growing. Times are bad. Commission discussed running the most important programs only. Lorilee stated ;that they are all important. Commission feels they need to make the decisions for the Town. What programs are most utilized. Lorilee needs help now. If Commission takes away some of her job responsibilities, it will become "a permanent fixture". Commis- sion needs to make a list of things that needs to be`ac- complished. They are totally supportive of Lorilee's request to, hire a part time person to make the department run as smoothly as possible and free Lorilee's time 'up for more managerial tasks. Commission would like a commitment from Bill stating he is:sup- portive of a part time person. Right now, there are just too many interruptions for Lorilee to get her work done. 1 { Recreation Commission Minutes March '2, 1992 Page 2 Bill Williams comes, into the meeting and Ron introduces the Town' Manager to the Commission. Lorilee expresses the difficulties of running her department efficiently. Lorilee is looking for someone to work up to 20 hours per week. This requires no benefits. She would like a seasonal person for spring and fall registrations. Two and one half hours per day, during the winter, is fine. This comes out to approximately $8,000 per year. Town Manager suggests going to the Finance Committee and see if they will support it. Commission asks Bill Williams if he has any idea of 'Diane Troy's' availability. He explains that most of her time is, and will be, taken up by the Town Clerk's Office. Her skills are better util- ized in that department. Mr. Williams explains to the Commission that Lorilee will probably burn out if she does not expand her secretarial support.FinCom is meeting Thursday, March 5. Bill suggests going to that meeting on Thursday and discussing it with them. The budget is not locked in. Bill Williams' warns the Commission not to let the money gap nar- row. The fees should not stay the same for years. The program fees should go up to defray the cost to run the programs. 'Mr. Williams then offers any help the Commission might need. He is very flexible:, but the Commission needs to address the solution to their problem soon. The Commission thanks Mr. Williams for attending the meeting. Mr. Williams leaves the meeting. Discussion: Commission would like to call Phil Smith informally. Fincom probably will not do anything, but it will build a; case for next year. The Commission's goal will be for the position to be a line item next ,year. They would like to do everything with Bill Williams in tow. Lorilee states that Wendy Buja will probably be working for her for the next three summers. If the Commission o.k.'s the part time secretarial position, it will be on a trial basis for spring and summer. Lorilee suggests hiring Nancy Antonucci in the heavy registration periods. Nancy would still do preschool. 2 3 Recreation Commission Minutes March 2, 1992 Page 3 The Commission will evaluate the benefits of parttime person. Wayne MOTIONS to hire Nancy Antonucci on a trial basis, to evaluate the position for one month, effective March 5, 1992 and ending ,'April i3, 1992, for a 19 hour work week at $6.00 per hour. In the meantime, within the evaluation process, a job description needs to be written up upon the ;approval of the Recreation Com- mission. Betty seconds the motion. 4:0 Bill Abstains. Discussion: The Commission wants to see the progression .of im- provements. Bill Ciavarra wants the Recreation Department to run as smoothly as it does now if Lorilee was not there. He wants this person to know all about the programs and know how all the programs are run. He wants this person to make decisions if Lorilee is not there. Bill would like to hire this person as a "Program Aid". CORRESPONDENCE The Grid Iron Club is supporting football by doing fund raisers to help restore the, equipment, etc. This is separate from the Booster Club. Program Fees: Summer Programs - Revolving Account Tennis - $35.00 for 8 weeks Tennis Tournaments -',$125.00 per child for 12-13 weeks. Three 'times per week - Mondays, Wednesdays, and Fridays. Lori Tiatorio is coming back this summer. Lorilee would like to redirect the money into advertising. Kids Workshop - This program made money last year. Lorilee increased Liz's salary to $6.00 per prep hour' Adult 3 o 3 Basketball - There are 20 teams this years. $50.00 per team with`a maximum of 7 on a team.There is one hour court time. We will continue to direct the money into the gift account. 3 4 Recreation Commission Minutes March 2, 1992 Page 4' Ron MOTIONS that all fees stay the same, except for`3 on 3 Bas- ketball, which will be raised to $75.00 per team. Proceeds will continue to be put into the gift account. Wayne seconds the mo- tion. ALL 'IN 'FAVOR. Garage Sale• - There will be a dedication to the Uncommon Commons and a North Main Street Sidewalk Sale. From 11:00'a.m. to 2:00 p.m. the His- torical Commission will sponsor a tour through the Park Row School,. This school opened in 1911. John Wallace,;; who was D.J. last year for the Garage 'Sale, wants $250.00 this year. Lorilee will call other D.J.s. There will be different activities going on this year. The money will go into the Revolving; Account. Dave Pinnsenault: - Dave is a tremendous employee to have working for the Town. Hec is in charge of Parks. Dave obtained a scholarship from the Na- a-tional`Parks tional Parks& Recreation & The University of North Carolina Parks Maintenance School." He did very well. Fishing Derby: - This event is tri -sponsored by The Knights of Columbus, The Elks and the Recreation Department. We are absorbing the advertising;' hosts. Saturday, March 28 is the next meeting. Ice Skating - Fulton's Pond: - The Elks were very pleased with this event. Scavenger Hunt• - Ron would like to find a way to bring families together for each summer 'event. He would like to have an international theme. His goal is to appeal to all ages. Would 'like to have "Travel Around the World, but Stay in Mansfield" theme. s 4 Recreation Commission Minutes March 2, 1992 Page 5 Concerts on the Common: - This year we will have five different types of concerts. ,They will be held at the South Common, from 7:00 p.m. to 9:00 p.m. with the exception of " Don Bastarache - Big Band" to be held at the South Common on July 15 from 8:00 p.m. to 10:00 p.m. This, will be a 16 piece dance band. Schedule: July 1 - John 'Michaels - local folk July 15 - Don Bastarache - Big Big, July 29 - Mark Greel popular, 60's '& 70's August 12 - Yankee Jack & Marie - country August 26 - Atwood and Donnelly - Irish folk Movies with the Stars: - This is a family oriented program. We will start showing the movies at 8:30 p.m. at Fulton's'Pond. Flyers; - Commission would like to have the Scavenger Hunt on the front of a brochure, with the movies on one side of a flyer and Arts in the Park and Concerts on the Common on the other. They would like to have something finalizedwithin the month for the, movie series. Appreciation Trophy: - The Recreation Commission is meeting with the Selectmen in May. They would like to award 'Steve Jackson with the "Appreciation for his outstanding service and contribution" award. When we presented this award to Alan Cinelli, the Commission put together presentation notes and the Mansfield News came in and wrote an article. They did a very nice job. Steve Jackson is well deserving of this award. 5 21 Recreation Commission Minutes March 2, 1992 Page 6 Paul Jodice - Fence Around Park:`- Paul Jodice would like to enclose Memorial Park with a chain link fence at no cost to the Town. He will be scheduled for our next meeting. BungayrLake: - There is a,gentleman would like to give water skiing lessons to the residents of the Town, charging for gas for the boat only. Commission feels there would be a lot of liability to the Town.< They also feel some ,parts _of Bungay Lake are 'too shallow.They do not like the idea. Respectfully_ Submitted By: k Diane Troy, CommissiorliSecretary Datef ci U �-e,5s,-w-- c C_` ayne`'Cufrie, Commission Clerk ba+-e 21