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HomeMy WebLinkAboutRecreation Comm 04/29/1992a LTT RECREATION COMMISSION MINUTES APRIL 29, 1992 MEMBERS PRESENT: Recreation Chairman, Ronald Reeves, 'Commis- sion Members, ommission`Members, Wayne Currie, Bill Ciavarra, Betty O'Connor and Parks & Recreation Direc- tor, Lorilee Fish MEMBERS ABSENT: Maryann Panero Grady AGENDA Meeting was called to order at 7:15 P.M. Ron motions to accept the minutes of April 20th as amended: Betty O'Connor was not present at that meeting. Change vote on page 3 to 3:0 Under MISCELLANEOUS ITEMS, it should read Park Depart- ment instead of Recreation Department. Commission would like George Costa to attend our May 11, 1992 meeting. Lorilee has sent a letter to Mr. Costa inviting him to our May 11, 1992 meeting for 7:30 p.m. Mr. Costa has not yet confirmed. The money in the revolving account is still strong.' POOL MEMBERSHIP FORM Amend form to read 11$90.00 for a family membership", not $80.00.: DUCK 'RACE There should be a selection of prizes to choose from for the win- ners. Recreation Commission Minutes April 29, 1992 Page 2 JOB DESCRIPTION - SERETARIAL/PROGRAM DIRECTOR Lorilee typed up a sheet on what Nancy Antonucci was doing to free up Lorilee's time. Lorilee explains that Nancy has exceeded her intent, and has freed up a lot of .her time. Lorilee is still not at the point where she would like to be, but things, have got- ten much better. We are in a position ;to ask for a full time person for next year. Lorilee would like to have a full time person in the future, plus a part time ;person for the summers. The job description, can be revised in the future, but for right now, ,it is'exactly ,what has been needed for a long time. BUDGET` Lorilee explained the letter from Bill Williams to the Department Heads on the cuts. She explains to the Commission that these cuts, on the municipal side, must be specifically listed by State Law. These cuts do affect the Perishable Theatre Company's performance in December, and the Uncommon Theatre Company in March.We will know better on May 19th when the town votes on the override. Ron would like to get a letter out to the Town Manager shortly after May 19th. The program fees might have to be increased if the override gets defeated. The State is not returning the monies to the towns. Lorilee explains in a memo back to the Town Manager where her cuts will have to be; cleri- cal, seasonal, printing, advertising, rec/cult support and office supplies, ground supplies, and non -vehicle Equipment. She ex- plains in that memo the cuts will be serious to the running and development of the Parks and Recreation Departments and will be severely felt by the Mansfield Community. FEEDBACK ON PLYMOUTH STREET PROJECT The Plymouth Street Recreation Facility - The grant request was rejected by the State. Lorilee 'suggests that it is time to begin raising donations from town businesses and organizations. Lorilee has sent 'a letter and survey to the industrial park com- panies and their returns are coming in. She would like a repre- sentative from the Commission to work with her, Ed Tartufo, and Dick Lewis. - She has to set a time table for development. CC&F will underwrite the cost of the culvert only if they can see when the development will begin. Most of these meetings will be held during the day. CC&F needs the Commission to commit to a time schedule. B Recreation Commission Minutes April 29, 1992 Page 3 PLYMOUTH STREET PROJECT The surveys that did come back indicated they would use the facility, but at this time they will not be able to get involved in the project and would not be able to fund it. Lorilee sent out 52 letters. Ed Tartufo will remain a very strong factor in this project. Wayne Currie will be able to help in this project only if they meet at the same time and day. He needs to know ahead of time in order to rearrange his schedule for the meetings. TABLED ITEMS Jane 'Andrews'- Charge for tennis court time. This would mean hiring a person for the summer, and a<lot more paper work. Com- mission wants the use of the tennis courts to be on a first come first serve basis. Take this off the "TABLED ITEMS". ANIMAL WELFARE Wayne motions to give $180.00 to Animal Welfare. Betty seconds the motion. ALL IN FAVOR. VOUCHERS Lorilee asks the Commission if it would be possible for them not to sign the vouchers for payroll. She feels that since they ap- prove the programs, and set the fees, that is sufficient. Bill motions to stop voucher system for all programs for the revolving account. Ron feels that signing the vouchers are done as a control mechanism. Ron feels that the Commission should not drop control altogether. He feels no control vs. signing everything over $100.00 is not the right thing to do. Betty: Motions to eliminate the vouchers for payroll and in- crease voucher spending to $300.00 per voucher. Ron seconds the motion. ALL IN FAVOR. f Recreation Commission Minutes April 29, 1992 Page 4 Diane will write a memo to the Town Accountant, Larry Gallagher, stating that vouchers will not need to be signed for payroll and if when they are under $300.00. CRIMSON TRAVEL - NEWPORT ANTIQUES & COLLECTIBLES FESTIVAL f Lorilee would like to hold this trip on Saturday, September 19 or Sunday, September 20th. This is -a day trip which would cost $29.00 ;per person with lunch included. Commission ok'd trip. 3 ON 3 LEAGUE Lorilee would like to offer Jim O'Driscoll a "no fee team" for the league and have ;him run the league for the department. Last year there were a few times when Lorilee paid'; one of the summer laborers to assist at the park, ,during ,games and the play-offs. This would save money for the department and it would be 'good to have someone 'there ;at all times.' Commission o.k.'s this NO FEE TEAM. MASSACHUSETTS DEPARTMENT OF HEALTH - RECREATION CAMP Health '& Safety Requirements - Scott Leite, Health Agent, has replied in person by saying we do not need to be licensed. He will get something in writing from his Board. They are meeting May 7. The Recreation Commission may not be able to institute this this year. GARAGE SALE May 30, 1992. There are 42 registered to date. Seventy-nine spaces all together. We should 'set something up to sell ducks for the "DUCK RACE". Lorilee thinks it would be a, good idea to set something up ;near the food booth. One prize will be a $50.00 gift certificate from LaDonna Restaurant. Race tags from Marciano's will come in this week. They will have to bring their ducks to the race if they buy them at the Garage Sale. You must be present to win. Recreation Commission Minutes April 29, 1992 Page 5' 'TOGETHER WE CAN" Lorilee would like a person from the Commission to volunteer to represent the Commission and the "youth of Mansfield". Commis- sion feels ommis-sion'feels this program has potential Betty O'Connor volun- teers. Will keep ;the Commission informed. SUMMER CAMP There are 61 children going 8 weeks. May 30th is the scholarship deadline. The numbers are good.' FISHING DERBY Saturday, May 9, 1992 at Fulton's Pond. There will ,be another meeting on May 2 at.10:00-a.m. at the Town Hall. As of this date, 100 have registered. Commission is shooting for 200 par- ticipants. The cost to run this is $700 to $800. The prizes are coming in. There are 10 volunteers from the ;Elks Club, 2 volun- teers from the Knights of Columbus, and 5 volunteers from the Fish and 'Game. The ambulance core will be there. REPLACEMENT FENCE IN PARK Lorilee has spoken with'Paul Jodice regarding the chain link fence and Paul agrees that the solution for his problem is more people working at the entrances and not to fence in the park. Lorilee has given the go ahead to Dave, and DPW to install the rail fence that the town owns and had been used at the previous waste water treatment plant on Fruit Street, TALL SHIPS There are 18 tickets left. We had 44 tickets to begin with. YOUTH COACHES IN MANSFIELD Lorilee has been approached by a group of orthopedic surgeons/doctors from Sturdy Memorial Hospital in Attleboro. `. They would like to give one or two training/informational talks to the youth coaches in Mansfield. This would also include the school's staff of coaches if Margaret Connaty agrees. This is a free program and Lorilee thinks it would be great PR to have this program go through the office. Commission agrees. Recreation Commission Minutes April 29, 1992 Page 6 MOVIES The Selectmen have approved parking at the municipal parking lot on North Main Street next to the Co-Op for the movies. The lot will be kept ,open until 10 or 11. Commission likes the idea of the extra parking. ADJOURNMENT Bill motions to adjourn at 9:15 p.m. Ron seconds the motion. ALL IN FAVOR. Respect ugly Submitted By: Diane Troy, Commission Se retary, Date 4 "elz-x .Myflre Curie, Commission Clerk Date