HomeMy WebLinkAboutRecreation Comm 11/19/1993RI CF,I;ATION CONNISSION
1
NOVEMBER 15, 1993
Members Present: Commission Chairman, Ron Reeves, Commission members,
Ray Martin, Maryanne Panaro-Gtady '
I.orilee Fish, Director of Parks and :Recreation
Kristin I3ebureich, Assistant to the Director of
Recreation
Absent: Betty O'Connor, ,Bill Ciavarra
MINUTES
Ron motioned to accept the minutes of November 1st with the change of date
from November 1, 1991 to November 1, 1993. Ray seconds, all in favor.
CORRFSPONDE NCE
Thank you letters went out to all the volunteers idio helped] in the Halloween
Parade and Arts and Crafts Show.
A memo from Richard Pceley, Municipal Building Committee, that all departments
will be 'included in the new town hall.
1994/95 Budget and CIP
Lorilee told the board that this year everyone was instructed to request
what they needed by the Town Manager.
Personnel - Full time grounds keeper. We will need a full time grounds keeper
because of the Plymouth Street Project that is coming on, line.
Ron also suggested that he would like to see in the budget money for Capitol
Improvements for the office building at Memorial Park.
TA ff,M:
Positioning Workshop - questionnaire
Park Rota presentation made to Selectmen November 3rd
Outdoor Volleyball Court will be open this Spring
BUSINESS-
WC - YMCA Ron and Lorilee will be meeting with Dave Scarchelli on Wednesday,
November 17th to discuss the concerns they have regarding the Y coming into
Mansf ield .
MLTRO WFEST - Next meeting on November 23rd to set final practice schedule.
Tetters were sent :to all the youths who did not make the team, and we asked
them to try out for the league next year.
We also suggested that they could register for the Youth Recreational
Basketball.
YOUTH BASPt'i'm L - Registration: Grades 1-2 session "A" is full. The other
grades and times are still open. We have many volunteers, but ole need more
coaches.
Lorilee reported to the board that she had a meeting with Bob Gurek who is
the business manager for the Mansfield School department.
- The discussion was the cost of custodians for the Metro and Youth Basketball
programs._' We worked it out to be 5 hours @ $17.60 per Saturday and $23.50
on Sundays. one hour on Sunday will be charged back to Saturday, because
of the union, a custodian works at one school he cannot do over time at
another school.
LETTERHEAD - Our Recreation Letterhead has been printed and looks great.
Letters to all those that participated in the logo contest will be sent out
tomorrow.
CRAFT SHOW - Lorilee reported to the board the figures on the craft show.
the gate was $1,812, about ;$200 over last year.
plus 64 Crafters X $45= $2,880
Bills for the custodian and the police detail have not come in yet so we
do not know how much we cleared.
TREE LIGHTING CEREMOTY - Sunday, November 28 at 4PM, South Common. The rain
date will be Monday the 29th at 6:00 P.M. We still need a Master of
Ceremonies. We have a Santa, Mrs. Claus, Frosty and 3 elves. The Elk's
Club will serve hot chocolate and coffee. The Electric Dept. pays for
rentals, candy and beverages. The High School Band and Mrs. Cobb's music
class from the Jackson Elementary School will be performing.
RECREATION COMMUNITY CALENDAR - Discussion from the board about starting
a community calendar for Mansfield.
Key points - a Three year contract with the person or persons hired, with
a clause stating we could brake this contract at any time.
Coordination of business project list and community list for advertising
and information list.
Background in graphic arts, publishing, writing skills. Produce a camera
ready product.
ownership of all lists of information are property of the Town of Mansfield.
This person or persons shall provide a monthly summary of has the project
is progressing.
Salary - $2,500 - payments in 1/3 - paid from revolving account.
Distribution - limit to 3000 copies. More can be produced if needed.
Maryanne motioned that the board check with the appropriate people to find
out if Recreation Commission can enter into a 3 year contract for employment.
nay seconds, all in favor.
Ron suggested that we take out a classified ad for employment to fill this
-position.
The board agreed that they would like to see this person on board by January
or February at the latest.
December meetings will be on the 6th and 20th.
ADJOURIMP:
Maryanne motions to adjourn, Ray seconds, all in favor.
Respectfully Submitted by:
66 ,- -
Helen Christian, Commission Secretary Date
ty O nnor, Commission Clerk Date