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HomeMy WebLinkAboutRecreation Comm 02/12/1996RECREATION COMMISSION AGENDA February 12, 1996 ` 1. Minutes 2. Correspondence 3. Jim Troy - Matryx 7:30 p.m. 4. Old Business 5. Helen McCarthy - MYBA 8:15 p.m. 6. New Business 7. Adjournment { This meeting, will be held at the Town Hall at 7:00 p.m. on February 12, 1996.if you are unable to attend this meeting, please call the Recreation Office by Monday, February 12, 1996 by 11:00 a.m. Thank you. MOTION: Betty O'Connor motions that Helen use the remaining 10 weeks at a maximum of $ 1,500.00 to be taken out of the remaining balance of Youth Basketball Program. Maria seconds the motion. ALL IN FAVOR. Discussion: Maria suggests, for future reference, that we get on the Internet which could be used as an information source for activities. Summer Camp - Brochures for Summer Camp for 1996 season will go out February 26, 1996. Registration starts March 4, 1996. Flyers will go out February 7, 1996. Fee schedule dates were pushed up a week. The color of the cover will be green - the same as last year. Lorilee also pointed out the differences in the brochure as compared to last year. Fees were discussed. Leadership in Training literature went out through the mail. Lorilee stated the LIT's (Leadership In Training) people will be able to sign tip for all 8 weeks if they like, or they can signup for the first 4 weeks or the last 4 weeks. She explained to the Commission that the LIT's will be able to plan their day activities and team to assist the counselors. CIT's are assigned a counselor. They are volunteers and work all day. They choose the weeks they want to work. Minimum age requirement is 15 years old. Lorilee is in favor of the CIT's getting a stipend for working at Camp and would get paid through the billing system. She stated that 2 CIT's stayed on the entire 8 weeks of summer camp last summer. Ron would like to allocate a set amount for the CITs, (The CIT's do not Pay for camp.) Lorilee stated that they cannot be paid more than $ 600 per year or they will be considered a vendor. MOTION: Ron Reeves motions we accept the proposed LIT Program and the schedule for payroll for counselors, head counselors, and secretary, as well as the registration fee schedule as shown in the brochure. In addition to this, a flat weekly amount be given for the CIT's in the amount of $ 50.00 per week with a maximum of $ 400.00 for 8 weeks. John Bowen seconds the motion. ALL IN FAVOR. LIT's are 13 and 14 year olds, possibly 15 year olds. They will be working with a head counselor, learning and planning among themselves. Lorilee would like prospective applicants to apply for this program and go through an interview process. Betty suggested that, at the end of the camp season, sitting them down with the 12 year old campers and asking them if they are interested in this program for next year. Lorilee suggests not hiring another head counselor until the news is out to see if anyone is interested in this program. Lorilee doesn't want tti hire another head counselor if the interest in LIT's is not there. She would like a maximum of 12 LITS. MOTION: Betty motions to increase the registration fee for summer camp by $ 5.00 and charge for the 8th week. Maria seconds the motion. ALL 1N FAVOR. Lorilee stated that we ask for 10% at the time of registration and that we tell everyone that they must be paid in full by June 14, 1996 at noon. At the end of May a letter goes out stating how much is owed by June 14, 1996. k MOTION: John motions to revise the fee schedule as follows: 1st child $400.00, 2nd t child $400.00, 3rd child $300.00, and 4th child 250, only if they sign for the entire 8 weeks. After much discussion the motion was revised as follows: REVISED MOTION: John motions that Mansfield residents increase to $ 65.00 across the hoard equaling 1st Child $ 400, 2nd Child $ 400, 3rd Child $ 290, 4th Child $240.00. Betty seconds the motion. ALL 1N .FAVOR. NEXT MEETING: February 12, 1996. Mansfield Buzz: Kristen explained that this is a new monthly newspaper. The first issue will be available on February 7, 1996 and will consist of press releases, advertisements, etc. And we will send our Summer Camp flyers out through the Buzz. This newspaper will reach 8,500 households and will cost $ 672.65 for printing and distribution. This will eliminate the flyers E sent through the schools, and the Mansfield News, and will be less expensive. t Matryx Community Calendar: Jim Troy will be attending the February 12, 1996 meeting. Sesame Street Live: John volunteered to supervise the trip. Thank you letter to the Firemen: Letter went out thanking them for their donation of $1,500.00. Lorilee stated that they also donated $ 1,500.00 to equip the new ambulance (which was also donated). ]ABLER: Bob Bigelow is scheduled to speak on March 12, 1996 at 7:00 p.m. at the Jordan Jackson cafeteria. BUSINESS.- Arts USINESS: Arts and Crafts Show: Lorilee did transfer the $ 365.84. Lorilee received a call from Patty Papagano. She is suggesting that we run a baby-sitting course using the Red Cross instructors. The Women of Today run this course every other f, year. The age group is 11 years plus and the charge is usually $ 30.00 per participant. This is a 9 hour course. Discussion: ,Betty thinks this is an excellent idea. Lorilee feels this would be an excellent program for the Great Woods Summer Camp Program. Lorilee will call Linda Keene and ask her if she would be interested in running this. Helen will be presenting ideas to the Commission at the February 12, 1996 meeting concerning youth programs for ages 13-16. Suggestions: roller blade hockey, youth basketball at Memorial Park. 1996-1997 budget review with the Finance Commission is set for February 10, 1996 at 10:00 a.m. Judy Scott, Town Clerk, has asked that this date be changed to Saturday, January 27, 1996 at 11:00 a.m. Discussion: Commission has no problem with this. Arts & Craft Program for Summer Camp: Lorilee suggests that we hire PO Box Art for weekly crafts at Camp. We would still purchase the supplies, but they would teach one major craft per week. Discussion: The Commission liked the idea and gave Lorilee the go-ahead. Lorilee stated the cost will be approximately $ l ,000.00 for 8 weeks. ADJOURNMENT. MOTION: John motions to adjourn_ Betty seconds the motion. ALL IN FAVOR. Respectfully submitted by: &'tQ Diane Troy, Commission Secret Date l l� B tyO'C nor, Commission Clerk Date