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HomeMy WebLinkAboutRecreation Comm 11/27/1996RECREATION COMMISSION DSC 7 K `i IJ= 00 AGENDA November 27,1996 1. 7:00 p.m. - Minutes 2. Correspondence 3. Old Business 4. New Business 5. Adjournment If you cannot attend this meeting, please call the office by 11:00 a.m. Monday, November 27, 1995 at 261-7459. Thank you. lf" RECREATION COMMISSION MINUTES Ga DEC Z7 1 1 0: 'IQ November 13,1995 Members Present: Commission Chairman Ron Reeves, Commission I 0 Members: Maria Gazzolo, Tom Baker and John Bowen Lorilee Fish, Director of Parks & Recreation Members Absent: Betty O'Connor MINUTES: MOTION: Tom Baker accepts the minutes of October 9,1995. Maria Gazzolo 2nds the motion. ALL IN FAVOR. Due to the absence of Diane Troy as Commission Secretary, Helen McCarthy will be doing the minutes of this meeting. CORRESPONDENCE: Arts & Crafts Show: Ron questioned the profit of the Arts & Crafts Show, as he thought the show made more money last year. Last year the show made $3000.00. Lorilee commented the gate was down this year plus more money was used on payroll for Fred and Laura. Lorilee also mentioned a $100.00 donation that was received last year that did not come this year. Ron asked how many booths were at the show this year. Lorilee responded, 66 Booths at $45.00. Ron suggested that may need to go up next year. Tom questioned how the $500.00 start-up money worked Lorilee explained it is just used as start up money and then returned. overall comments : It was a lot of work but a job well done. Left over chowder was donated to the Midget Football Assoc., Hornets Nest for the game. Extra rolls went to a soup kitchen. The pizza was a gieat success. Halloween Parade: Again a very successful parade with costs approximately what it cost last year. This is an expense that the Recreation Department incurs every year. Ron had a question on how the judging went: Comments were that it was quite difficult due to the many, very creative costumes. Sound System: Lorilee commented on the sound system problem. Due to the bad weather, the Home- coming football game was postponed to Sunday, the same day as the Halloween Parade creating a con- flict with both programs needing the sound system. Lodlee was able to get Bob Button to get us another system, Lorilee reminds everyone that this conflict only emphasized more, theimportance, that the High School obtain their own Sound System. Ron suggested another letter be sent to Margaret Conaty stating that as of July 1, 1996 the Recreation Department will no longer be able to supply the High School with a sound system. MYBA: Registration was discussed and how the numbers are going for each age group. Registration is closed for all grades except 1 &2. There are 72 boys and girls playing in the Metro program. The Intown program is as follows: Grades 1 &2 Boys 91 Grades 1 &2 Girls 40 Grades 3 &4 Boys 98 Grade 3 Girls 22 Grades 5&6 Boys 81 Grades 4&5 Girls 53 Grades 7&8 Boys 70 Grades 6,7&8 Girls 41 Total number of children playing Youth Basketball 1995/96 yr; 568 The Commission needs to discuss, at a later date, what to do about Ilelen's hours. Ron also asked for an update on the MYBA program and how it looks for them to be able to become an independent program by July of 1996. Their Board should write down what they feel should be "in place" for them to assume control. Proposed Budget for Park and Rec: Lorilee discussed the Budget of $12,500 for part-time seasonal personnel for summer coverage during the evenings, Monday through Friday at Memorial Park. With all the activity in the park in the evenings during the summer this is necessary. Use of Facilities Application Forms Ron asked that the information on the back of the form under "Fee Schedule", be redone to include examples of what is included in the fee (i.e. operation of utilities, clean- ing of the bathrooms, etc.). This way people will know the kinds of services that are being provided and maintained for them when using the facilities. Ron showed Lorilee additional areas on the form that could be changed to make it flow better. Ile then gave his corrected copy to Lorilee to help in what changes needed to be done. Tom questioned whether our P.A. System was available for public use. Lorilee said she does not allow the P.A. system to be used with the facilities, but does she offer a Bull Horn which has worked fine in the past. This form needs to be completed by January 1996, which is when mailings go out to programs and groups that have used the facilities in the past. Lorilee asked that any other changes that need to be made to this form be back to her by Monday November 20,1995, Voice Mail Questions: System has a few kinks in it. It seems the 3 lines the Recreation Dept. are using are not exclusive with just the Fire department. These three lines are also being used by the Town Man- agers office and the Paine School. A number check should have been done before all the changes were made. Lorilee has requested a call study to be done by the end of the week (11/17/95). Lorilee com- mented that the system has been a real asset, and looks forward to get the "kinks" out. Bob Bigelow: All systems are a go on Mr. Bigelow. Discussion on where we will hold the meeting. Mr. Bigelow commented to Lorilee is that he does not like to speak in large halls or auditoriums. Tom suggested the use of the Jordan/Jackson Cafeteria. Lveryone liked that suggestion. Lorilee will look into its availability on March 12 for this meeting. There was also discussion on whether we could tape his talk for Cable 8. Lorilee said she would ask him, but felt he probably would not allow it since he makes his living doing these engagements. There was also discussion on how we would advertise for Bob's talk. Maria suggested asking the youth sports programs in town to put an announcement in their individual Newsletters. All agreed -good idea. 3on3 Program: Ron asked what was the out come of the meeting with the managers of the "3on3" program. Lorilee said the manager's meeting went fine . There will be some changes to the program next year. Helen is in the process of putting a letter together to send to the managers on those changes. There will be the "3on3" as has been in the past, there will be an additional over 30 "3on3", and on Wednesday night a " 5on5" program will be introduced. Warrant Articles: John questioned the reduction of the moneys requested, for improvements to Me- morial Park 11. FIe felt the $210,000 would have been approved and reducing it to $50,000 was not nec- essary. The Memorial Park 1, $47,000 will bring the park up to code. The Plymouth Street approval of $50.000 completes Phase III. The Memorial Park II approved $50,000 will be used toward plans, per- mits and for the permitting process for the expansion of the practice field which will become the home football field. All moneys requested at the Town Meeting were approved. Ron also mentioned that a percentage of the revolving program fees collected may go toward renovations and improvements at Memorial Park. Tree Lighting Ceremony: Set for Sunday November 26th at the South Common. John agreed to be Master of Ceremonies. Open Space and Recreation Plan: Lorilee commented on what a great plan it is. she also mentioned how useful it could be to new residents of Mansfield or people involved in construction. Lorilee needs to get a letter of support out to Dick Lewis. Ron agreed to review the plan and get back to Lorilee with his comments. Old Business: Discussion on the Summer Camp Program and the Federal Government approval of the increase in the Minimum Wage. Minimum wage is now at $4.75 and set to go to $5.25 in October of 1996. John suggested a "Work shop" to discuss ideas. Ron asked how payments were going for Midget Football. I.orilee said they will owe money since they have gone over the $500 deposit. Master Plan Advisory Commission: Ron discussed sending Bill Ciavarra as the spokes person from the Recreation Commission. Shaun Burke, Planning Director will call Bill to confirm his interest. NEXT MEETING: November 27, 1995 at 7:00 p.m. in the Town Hall. ADJOURNMENT: John motions to adjourn. Maria 2nds the motion. All In Favor. Respectfully submitted by: f Helen McCarthy Date �L BettyO'Condor, Clerk Date Datee 6