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HomeMy WebLinkAboutRecreation Comm 01/13/1997RECREATION COMMISSION AGENDA January 13, 1997 1. WELCOME DICK BLANDORI AND DAVE LEARY 2. Minutes 3. 7:15 Questions and Comments 4. Old Business 5. New Business 6. Adjournment This meeting will be held at the Town Hall at 7:00 p.m. on January 13, 1997. If you are un- able to attend this meeting, please call the Recreation Office by Monday, January 13, 1997 at 11:00 a.m. Recreation Commission Minutes P E,1_: t i V January 13, 1997 I a. �' _ MANSFIELD Members Present: Commissioner Ron Reeves 97 FES 'I I AN 0' 09 Commission Member, Betty O'Connor, Bob Pierce, DpvAc_ Learr3)ick tI Blandori ASS; CHUSETTS Lorilee Fish, Director of Parks & Recreation Kristen Helmreich, Asst. to the Recreation Director MINUTES: BETTY O'CONNOR ACCEPTS THE MINUTES OF JANUARY 13, 1997 AS WRITTEN. BOB PIERCE SECONDS THE MOTION. 3 IN FAVOR; 2 ABSTAIN. NEW BUSINESS: Lorilee,Kristen, and the Commission members introduces themselves to the new Commission members and tells about their backgrounds. Pictures: For the Annual Town Report will be done on January 18, 1997 for the 1996 members. OLD BUSINESS: MYBA: Lorilee spoke with Rick from buildings and grounds from the School Department con- cerning hiring a weekend person to open, clean, and close the schools. Rick said this is a union "thing" and most likely not possible, but he will ask about the possibility at union contract talks. COMMUNITY CALENDAR: Nancy has begun doing the preparation of the mailing lists, letter and initial mailing to possible sponsors. She will be doing sections of town such as North Main Street, the industrial park, etc.. Her secretarial duties will be paid by us, and she will be paid by Matryx when she is doing work on the calendar.' Jim and Nancy have spoken and have made an agreement between each other. We will be printing less than last year. Not everyone in Town will be able to get a calendar. RENTAL OF FIELDS: Any money that is raised for Park Rental goes into the General Town Revenue to be dispersed by FinComm. We would have to have a warrant article brought to the Town Meeting floor which would have to be filed by February 3, 1997. Commission is in charge of the usage of the fields. Lorilee would like to put in a Warrant Article to see if the Town would vote to give us that authority to direct that revenue to specific improvement gift accounts. In De- cember, the Commission decided not to put that Warrant Article in. FinComm does not like to have the money directed by the Committees and Boards. Ron would like to have someone from FinComm speak on the benefits of a gift account for the revenue. He would like to be able to work in conjunction with FinComm. He also would like a certain percentage accessed to each program to go for the facility/maintenance. 9 PLYMOUTH STREET: Started 7 years ago. We went through Capital improvements and Ed Tartufo started raising money with the Committee and that is where we are today. We put the money into Capital Improvements and having it approved. There have been special warrant arti- cles. Lorilee went on to explain what facilities we have at Plymouth Street and what we will have in the Spring. She went on to say that they had tremendous support from the people in Town do- nating their time and equipment to building Plymouth Street. No construction scheduled for Memorial Park or Plymouth Street has been set. USE OF 1997 FACILITIES APPLICATIONS: Lorilee went over the changes to the previous application. Commission agreed to keep the fees the same as last year. TABLED: Profit and Non Profit Organizations - In -Town and Out -of -Town Organizations. What will the rental rates be? Discussion: Some of the members of the Commission feel we need to re-evaluate the fees for next year. REVOLVING ACCOUNT: As of November 30, 1996, the revolving account is $19,523.60. The report will be ready by the end of January for July through December. Lorilee stated we are in good shape. SUMMER CAMP; The counselors planning meeting was canceled due to lack of attendance, Lorilee stated that a'lot of the counselors are working now. Lorilee got in touch with 8 counsel- ors and three, at this point, are not coming back. We are working with the State as a Licensed Day Camp. Memorial Park improvements were done due to the fact that we were in the process of getting licensed. Registration Fees: Discussion about all the fees and expenses incurred in 'running the Summer Camp. Biggest fixed cost is personnel. As of January 1, 1997 minimum wage is $5.25. MOTION: RON MOTIONS TO INCREASE THE PAYROLL FOR ALL CAMP EMPLOYEES BY 4% PLUS AN ADDITIONAL $0.25 FOR PAYROLL, WITH THE EXCEPTION OF: THE ASSISTANT SECRETARY' WHICHWOULD GO UP TO $5.50 PER HOUR DAVID SECONDS 'tjIE MOTION. 2 IN FAVOR, 1 ABSTAIN, 1 OPPOSES. MOTION: TO SET REGISTRATION FEE TO AN INCREASE OF $5.00 PER WEEK FOR ALL CAMPERS. RON SECONDS THE MOTION. 3 IN FAVOR,1 OPPOSES. SESAME STREET LIVE: Tickets are now on sale: DATES TO REMEMBER FLYER: To be distributed through the Buzz. Lorilee would like to add an Adult In -Line Hockey League for a Spring or Summer League. Also, Lorilee would like to run a Youth In -Line Hockey Clinic which will be $10.00 per child just to run the clinic. MOVING TO THE NEW TOWN HALL: January 24, 1997 NEXT MEETING: February 10, 1997 at the new Town Hall at 6 Park Row. ADJOURNMENT: RON MOTIONS TO ADJOURN. DAVE SECONDS THE MOTIONS. ALL IN FAVOR. Respectfully Submitted by: Diane Troy, Commission Secretary Date Betty O'Co or, Commission Clerk Date' l,,