HomeMy WebLinkAboutRecreation Comm 12/22/1997C
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RECREATION COMMISSION MEETING MINUTES
DECEMBER 22, 1997
Attendees present: Commission Chairman, Ron Reeves
Commission Members: Bob Pierce and Dave Leary
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Lorilee Fish, Parks and Recreation Director
Jon Dobosz, Assistant to the Recreation Director
MINUTES:
Minutes of June 9, July 14, Oct 20th, Nov. 17, and December 8 all approved. ALL IN FAVOR
USE OF FACILITIES FORM - Lorilee to add wording "Additional Insured
CORRESPONDENCE
1) Memo: 9/22/95 to L. Gallagher, Town Accountant re formation of Youth Basketball Gift
Account purpose and including intent. Transfer remaining balance to MYBA - legal the way it
was set up to Turn over to parent organization (MYBA).
2) Letter to Board of Selectman regarding "Use of Space in the Park & Recreation office by
non-profit sports groups. Town Manager is in charge of all buildings and grounds. Letter will be
sent inviting him to Jan. 12th commission meeting along with MYBA and other youth groups.
NOTE The Town Manager responded to the letter stating that he would like to schedule the
Recreation Commission to appear before the Board of Selectman on Jan. 14th to discuss the
formulation of a policy on this issue.
3) Memo of Clarification of Park Commission/RecreationCommission. Is this a Park and
Recreation Commission. Currently waiting for response from Town Council. Until now Board of
Selectman have been considered Park Commission. Commissions approves policy, fees, etc
4) List of 1998 proposed Recreation Commission meeting dates.
5) Memo to Bea Kearney, Town Accountant re estimate of 1998/99 revenue ($2,500)
6) Memo to Dan Clifford, DPW Director, requesting assistance w/clearing of snow on Fultons
Pond for skating parties. OKAY.
TABLED:
1. Mission Statement and Goals & Objectives
BUSINESS:
1. Field Reservation forms - 1997 - for revision and fee setting for 1998 seasons (mailed). The
form is at Town Council.
2. Ski Trip Info - Discussion of previous trips held. Request made by B. Pierce for Jon to obtain
cost information for a one night ski package, for 100 children, to Mt. Wachusett. It was noted by
Lorilee that one paid supervisor must attend in addition to parent volunteer chaperones. Using
Southeast Regional School buses, we would only need to pay the drivers.
2. Scout Tours: Request by Lorilee to set up a Newport, RI mansion and shopping tour for May
16 or 30th (Saturday). Tickets are $38 per. We would need to sell a minimum of 35 to go.
Itinerary: 8:30 a.m. Pickup in Mansfield
10:00 a.m Tour of Mansion
12:00 p.m. Lunch - included in price
1:30 p.m. "10 mile drive" -tour of mansions and shopping at the Brick Market
5:30 p.m. Return to Mansfield
CAPITAL IMPROVEMENTS REVIEW - 7/1/98-6/30/99 - Due January 9th.
Discussion of Survey - Results to date show #1 Pool, #2 Rails to Trails, and #5 Skate Park
Based on responses it seems parents of young families are filling out surveys.
Recommendation to delete "pool" from currently list -due to unavailable funding.
$3,000 put into Capital Out -lay in regular budget to add to the playground equipment at
Plymouth St.
Discussion and agreement by the board to pursue the following Capital Improvements:
Request of $10,000 to be used to purchase playground equipment at Memorial Park,
$30,000 - Rails to Trails and $70,000 -Plymouth Street. Total of $110,000.
Lorilee advised Commission that this money could be requested by petition as an alternative -
Commission would have to meet with Finance Committee and would need to provide back up for
request.
Park & Rec van - Currently use about 20 times per year. Sharing with DPW. Discussion whether
to add request for monies this year to replace. Discussed and agreed by; all to request $10,000 for
purchase of a used van.
OLD BUSINESS: None
NEW BUSINESS: Thank you to Chairman, Ron Reeves for 8 years of service and to Clerk,
Betty O'Connor for 6 years on the board.We will welcome new members Bart Jackson and
Carlos Medeiros at our next meeting on January 12th.
Meeting closed 8:00 p.m.
Respectfully Submitted by:
Eleanor McCarter, Commission Secretary Date
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Betty O'Connor, Commission Clerk D e