HomeMy WebLinkAboutRecreation Comm 01/12/1998RECREATION CMMISSION MEETING MINUTES =
JANUARY 12,1998
Attendees present: Commission Members: Dick Blandon, Bart Jackson;Cofl
rlos;Medlros
Dave Leary, and Bob Pierce
Lorilee Fish, Parks and Recreation Director
Jon Dobosz, Assistant to the Recreation Director
ELECTION OF CHAIRMEN AND CLERK
MOTION made by Bart Jackson to nominate Dick Blandori as Recreation Commission
Chairman. Seconded by Carlos Medeiros. ALL IN FAVOR.
MOTION made by Bart Jackson to nominate Bob Pierce as Recreation Commission Clerk.
Seconded by Dave Leary. ALL IN FAVOR.
MOTION made by Bob Pierce to reorganize structure of meeting by moving "New
Business" to the top of the agenda. Second by Bart Jackson. ALL IN FAVOR.
MOTION made by Bob Pierce for Recreation Commission to adopt "Roberts Rules of
Order" at all future commission meetings. Seconded by Bart Jackson. ALL IN FAVOR.
Lorilee will obtain copies of Roberts Rules; procedures for committee members. All agreed to
request made by D. Blandon to purchase items for Recreation Commission: I wooden gavel, 3
thermal water pitchers, engraved name plates for all board members. Two wood wall plaques will
be made up for previous commission members, Ron Reeves and Betty O'Connor in appreciation
for years of service. Lorilee already has plaques that can be used.
MOTION made by Bart Jackson to name Bob Pierce as Recreation Commission liaison to
School Department for informational purposes. Seconded by Dave Leary. ALL IN
FAVOR.
MOTION made by Bob Pierce to have the chairman approve the department agenda with
background materials by Thursday noon prior to meeting. Director will mail to board
members. Seconded by Bart Jackson. ALL IN FAVOR.
Dick Blandori asked committee members to consider whether they would like to continue to meet
on Monday evenings. Comments/suggestions will be discussed at next meeting.
MOTION made by Dave Leary to return to agenda in order. Seconded by Bart Jackson. ALL IN ;
FAVOR.
E
G,. MOTION made by Bob Pierce to approve Recreation Commission Minutes of December 22, I
1997. Seconded by Dave Leary. ALL INFAVOR.
CORRESPONDENCE I:
*1. Flyer - Sesame Street 2/22/99 - Department sponsored trip to matinee performance.
* 2. Memo to Selectmen: thanking them for donation of $1,500 and $875 to Rails to Trails from
Great Woods concert (Rage Against the Machine) and the Rodman Ride for Kids.
3. Thank you to Don Rodman for their donation of $875.
Rails to Trails - Discussion opened by Dick Blandori regarding whether the Commission will
support Rails to Trails. 'Lorilee provided information to date regarding location of property,
perceived usage, possible state grant available from SRPEDD.: Lenny Flynn feels confident about
application. Planning and Community Development Director Shawn Burke, has drawn up original
plan for this project. Members would like to see plan. Suggestion made to get the budget from
Town Meeting, check status of grant money, then hold a public hearing before voting to support.
All agreed. Project will be submitted under capital improvements of Park and Recreation budget.
Request made by Bob Pierce to see an estimate for maintenance cost for proposed trail.
*4. Memo sent to SWANK Motion Pictures re advertising for' Movies With the Stars" summer
program. Question raised by them on our ability to advertise.
*5. Memo to Bart Jackson and Carlos Medeiros welcoming them to the Commission with
attached information from 12/22/97 meeting
*6. Completed 1998 Field Reservation form distributed.
*7. 1997 Annual Report from the Park & Recreation Department distributed.
Summer r Camp - To be discussed next week. Brochure, last years financial analysis and proposed
payroll enclosed in packet given to committee members.
Toddler Town - Questions raised as to where funds came from. To date $13,000 from private
donations. Town donations to date include $5,000 for fencing and labor from DPW.
Memorial Park - Discussion of playground equipment needs, condition of football fields, and
implication of school expansion plan to current basketball and volleyballcourts.
Bob Pierce as Commission Liaison will check with John Moretti, superintendent, whether school
application to state includes Memorial Park (town owned property). If school can get 67%
reimbursement, school will have first use priority for their activities.
Plymouth St - Request by Bob Pierce to send letter to Steve Mallet to check on status of fence
for Plymouth St.
TABLED:
1. Mission Statement and Goals & Objectives.
BUSINESS:
1. Policy for buiiding use to be developed by John D'Agostino, Town Manager, Board of
Selectmen with input from the Recreation Commission. The policy meeting has been set for this
Wednesday, 1/14/98, at the Board of Selectmen's meeting at 7:50pm. Bob Pierce will attend
representing the Commission. Provide long range plan to have central director for all youth
sports, pros and cons regarding current space situation etc.
*2. Commission policy statement: reservation priority list (mailed) -Bob Pierce will report any
problems the may occur. Walter Parker in charge of school maintenance. Recommendation to
take out A,B,C change to "--" before each item. MOTION made by Bob Pierce to approve
policy statement with above mentioned changes. ,Seconded by Dave Leary. ALL IN
FAVOR
3. Sesame Street Chaperone needed - Carlos Medeiros will check his schedule. If he is
unavailable, there is a town employee that will be able to fill in.
*4. Bob Bigelow, former Celtics player, contacted the office last week. Speaks to parents on
"What Youth Sports Should Be" emphasizes fun in sports and positive vs negative aspect of
competition. Previously spoke in Mansfield in March 1996. Excellent speaker but turn out was
very low. Offered to come and speak again if interested. Present fee $600.00. MOTION by
Bob Pierce to invite Bob Bigelow to speak. 'Seconded by Dave Leary. ALL IN FAVOR
Lorilee will look into location, and noted that $600.00 will come from revolving account since no
line item exists. Will try to push publicity through sports organizations.
*5. Capital Improvements Plan submitted 1/9//98,
- We have not been assigned a meeting date with the CIP Board. Lorilee currently working with
Nancy White, O'Brien & Sons (playground; equipment) for a three year plan for Memorial Park.
We have requested $10,000 per year. The plan will be ready in three weeks. Concerns raised by
Blandori to make sure enough funds are being requested for Memorial Park. If school expansion
of new field,affects the basketball courts, volleyball, and practice field, then 67% reimbursement
money should, pay for same number of courts and field to be moved and/or developed. Current
requested amount should be satisfactory.
- Chairman and members are welcome to come and speak on the $70,000 for Plymouth Street.
Allocation will be used for two temporary fields. Lorilee noted that the poles could be taken from
present practice field and use the same lights.
- Lenny Flynn and Tom McShane will speak on Rails to Trails if Board would like. Lenny is the
representative to SRPEDD who will review the Rails to Trails grant request.
6. Scout Tours - MOTION by Bob Pierce to move forward with Newport, RI mansion &
shopping tour May 16 or May 30. Seconded by Dave Leary. ALL IN FAVOR.
FYI:
1. The budget hearing has set for Tuesday, Jan 27th at 7:30 pm Members are welcome to attend.
2. 'Up to date survey results distributed to committee members in 3 groups (parents, grades K-8
and MHS). Over 400 received so far. 277 from high school. 'Jon will follow up with school to
see if any more responses have come in. Teachers helped by having students do surveys in Blass.
3. Rails to Trails Gift Account is now at $3,956.
4. The Mansfield Women of Today called. They will be donating money from their auction
towards purchasing benches for the Toddler Town playground at Plymouth Street. $3,000 has
been put in Capital Outlay for the purchase of Masonry sand for a better quality sand for the
children to play in. The parents using the lot have mentioned this often.
5. The ad for the Summer Camp director was in the Sun Cronicle yesterday. Advertising for the
positiol'k has begun.
MOTION made by Bob Pierce to adjourn. Seconded by Dick Blandori. ALL IN FAVOR.
Meeting closed 9:30 p.m.
Respectfully Submitted by.
Eleano McCarte ommission Secretary Date
o..
ob fierce, Commission Clerk Date